Senior Accounts Payable Coordinator - MAWD Pathology Group PA

Senior Accounts Payable Coordinator

at MAWD Pathology Group

Location: On-site in Kansas

Are you detail-oriented and ambitious looking to advance your career? Do you thrive in a dynamic environment where your skills are valued, and your contributions make a difference? If so, we want to meet you!

Who we are: At MAWD Laboratories, we play a key role in improving life for our community through outstanding patient care. We would love you to join us and make a difference!

We are a team that is energized by our mission to serve and love to cooperate to accomplish something bigger than we could ever accomplish individually. Our caring physicians and hard-working lab technicians combine to provide care that is second to none. We are a group of sharp, bright people with a heart to heal.

Built on integrity, collaboration, and innovation, MAWD’s legacy has stood the test of time. Pride in service to our communities for over a half-century and doing it “right”, we celebrate our successes and realize our misses are opportunities to grow. We value courage trying new things and innovate driving forward the delivery of best-quality healthcare.

About the position: As a Senior Accounts Payable Coordinator, you will be responsible for managing and processing MAWD's financial transactions related to accounts payable. This role includes verifying invoices, reconciling vendor statements, processing payments, and maintaining accurate financial records. You will play a key role in supporting the need to provide accurate, complete and timely financial information.

What you'll do:

• Invoice Processing:
  • Review and verify invoices for appropriate documentation and approval prior to payment.
  • Accurately enter and code invoices into the accounting system.
  • Match invoices with purchase orders and resolve discrepancies.
  • Process expense reports and credit card transactions in accordance with company policies.
• Vendor Management:
  • Maintain and update vendor files, including W-9s and other tax documents.
  • Respond to vendor inquiries regarding payment status or discrepancies.
  • Reconcile vendor statements and resolve any outstanding issues.
• Payment Processing:
  • Ensure timely payment of invoices to avoid late fees and maintain good vendor relationships.
  • Prepare and review accounts payable aging reports to track due dates and upcoming payments.
• Record Keeping & Compliance:
  • Maintain accurate and organized records of all transactions.
  • Ensure compliance with company policies, internal controls, and relevant regulations.
  • Assist with the preparation of year-end tax reporting, including 1099 forms.
• Reporting & Reconciliation:
  • Reconcile accounts payable transactions monthly.
  • Assist in month-end and year-end closing processes.
  • Generate financial reports related to accounts payable for management review.
• Collaboration:
  • Work closely with the procurement and finance teams to ensure the smooth flow of the purchasing and payment cycle.
  • Assist in special projects and other duties as needed.

You should have:

Education: High School Diploma or GED required. An associate’s or bachelor’s degree in accounting, finance, or a related field is preferred.

1. Minimum of five years of accounts payable work experience. Healthcare industry experience preferred.

Computer Skills: Proficient in MS Office, Advanced skills in Excel. Strong computer skills required.

What we offer: We work hard at MAWD for our patients but in turn we provide competitive salaries and generous benefit offerings.

Specifically, we offer the following benefits to full-time employees:

• Competitive salary
• Generous paid time off and Paid Holidays
• Minimal cost health insurance for you and affordable options for your family
• 401(k) with immediate eligibility and match
• Company-paid life insurance
• Company-paid long term disability coverage
• Affordable vision and dental plans
• Flexible Spending Account or Health Savings Account availability