SENIOR ADMINISTRATIVE ANALYST - City and County of San Francisco

City College of San Francisco is an urban community college with locations throughout the city. Our vision is to provide a sustainable and accessible environment where we support and encourage student possibilities by building on the vibrancy of San Francisco and where we are guided by the principles of inclusiveness, integrity, innovation, creativity, and quality. We offer an affordable opportunity for students to earn associate degrees, prepare for transfer, and pursue career and technical education. This is an exciting time at City College of San Francisco and the right person can make a major impact. Be part of positive change as we transform this dynamic institution for a successful future

Appointment Type:  One (1) Classified Temporary – Provisional full-time (40 hours), full year position.

Classified Temporary – Provisional. This recruitment will result in a Temporary Provisional (TPV) appointment. This is not a permanent appointment. A provisional appointee must participate and be successful in a Civil Service examination for this classification and be selected through an open competitive process in order to be considered for permanent appointment. Provisional appointments may not exceed three (3) years.

Salary Range (Steps 1 – 5) $45.81 – $55.69; Hourly
                                              $95,293.00 – $115,838.00; Annually

Under the supervision of the Associate Vice Chancellor of Finance and Administration, the 1823 Senior Administrative Analyst will plan, organize and lead and/or participate in complex sensitive and detailed analytical work in the area of budget, financial fiscal, economic legislative and administrative policy. This Senior Administrative Analyst will also plan, organize and lead the activities of the student accounting and cashiering units, assist in the administration of Associated Student and club budgets, departmental and accommodation budgets.

Job Duties:

1. Plan and perform financial analysis and reconciliation related to tuition and fee collections including, revenue and /or expense projections, prepare reports with financial/policy recommendations and appropriate supporting documentation relative to those funds under management by this position; may assist in the preparation of audit schedules and financial statements.

2. Research, analyze and make policy recommendations to the Associate Vice Chancellor and Senior Director of Administrative Services.

3. Analyze, design, develop, implement and maintain various fees related to student services, e.g. parking, transcripts fees, enrollment fees, non-resident tuition, and not for credit fees.

4. Administer Accounts Receivable module in Banner, fee calculation, student refunds, third party billing, and installment payment plans. Set up of fee assessment rules for registration of students on a term basis and creates detail codes (fee codes as necessary).

5. Responsible for the interphase between Student and Finance and the reconciliation between the two modules.

6. Administer the cashiering functions for the collection of health fees as it pertains to services provided to faculty and students, parking fees, tuition for credit courses, Institute for International student fees, Associated Students fundraising, Departmental/Accommodation Fundraising and miscellaneous deposits made at the Ocean Campus. Disbursement of in-person Financial Aid checks. Refunding of lost funds for snacks and beverages vending at the Ocean Campus.

7. Participate in the RFP Process or evaluation of vendors to support existing and new technology as it relates to student fees/services, e.g. Selection and implementation of WEB 4 third party processor for payments, international student payments and installment payment plans and daily parking permits payments using credit/debit cards. Currently serving as a resource for the payments using the CCSF APP.

8. Participate in the implementation of special projects such as Free City and general ledger reconciliation of such projects.

9. Oversee the Bank Reconciliation of the Tuition Account, including cashier collection by the Tuition and Fees Office, fees over the WEB, Installment Payment Plans and International Payments made over FlyWire, and oversee the processing of Employees Fees Waivers.

10. Coordinate with the Tuition and Fees Office the notification of past due tuition fees balances and their assignment to the Chancellor’s Offset Program. Oversee the appropriate distribution to all departments as COTOP Collected funds are received from the Chancellors office for intercepted funds. First contact for students asking questions about intercepted funds., and Analyze and interpret existing, newly enacted and proposed local, state, federal legislation and regulation for policy and financial impact on the department relative to fee tuition collections( e.g. Dreamers, High School Non-Resident Tuition waivers, Veteran Exception of Non-Resident Tuition, etc.) advise management and prepare recommendations with appropriate supporting documentation regarding how to comply with new regulations mitigate adverse action against the department or maximize potential revenues; develop, implement and monitor new and revised reporting systems required by legislation.

11. Oversee the processing of accounts payable and revenue recording for Associated Students, Departmental and Accommodation, Student Program and Services funds.

12. Analyze trends in budget expenditures and revenues, prepare financial/statistical reports for management and assist in the monitoring of budgets, budget reporting and interpretation of budget-related documents as it pertains to Departmental and Associated Student Funds.

13. Analyze existing and proposed administrative policies and procedures as well as organizational problems. Aging analysis of outstanding accounts and calculation of doubtful accounts as well as the write-off of uncollectible accounts. Also, responsible for the review and adjustment of unclaimed student credit balances. In a yearly basis responsible for generating 1098-T notification to students and responsible for the corrections to 1098-Ts. Prepares the 323 Fee Enrollment Report for the Chancellor’s Office.

14. Coordinate/Oversee the mailer of semester parking permits and collection of parking dispensers.

15. Responsible for the in-person disbursement of Financial Aid Title IV Programs to students.

16. Provide staffing for cash collection at athletic, Associated Student as well as Departmental events/fundraising. Cash collection for departmental (daily collection of lab fees, health center fees, not-for credit fees, library fines, donations, etc..) and Associated Students funds (fundraising, and fees for resources centers. Coordinate new merchant accounts set up, and maintenance of PCI compliance with current Merchant accounts.

17. Work with students, faculty, and administrators and handle potentially sensitive situations. Participate as a resource person for the Associated Student Finance Committee, designated signer for District as it pertains to student government funds expenditures. First and last contact with students regarding Identity theft cases.

18. Perform additional related duties as assigned.

Minimum Qualifications:

Possession of a baccalaureate degree from an accredited college or university and three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master’s degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Desirable Qualifications:

1. Four years of experience in complex budget analysis, financial/fiscal analysis, economic analysis or legislative/administrative policy analysis.

2. Experience with complex, sensitive and detailed analytical work in budgetary, financial/fiscal and administrative

3. Knowledge of the principles of budgeting and accounts receivable.

4. Understanding of complex finance computerized systems.

5. Strong mathematics background with excellent analytical skills.

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process.

Visit https://careers.sf.gov/ and begin the application process.

·       Select the “Apply Now” button and follow instructions on the screen.

Your application MUST include the following documents.  To upload these items, please using the "Additional attachments" function within the application process.

• Cover letter expressing your interest in the position, specifically indicating how you meet the Minimum and Desirable Qualifications as listed in this announcement.
• Current Resume
• Educational Verification

• Verification of Education: Verification

Verification of Education: Verification of qualifying education must include copies of transcripts, diplomas or certificates posting your degree(s) and Major(s). If verification cannot be obtained, the applicant must submit a signed statement with the application explaining why such verification cannot be obtained.

Requests for waiver will be considered on a case-by-case basis. Foreign degree(s)/coursework used as qualifying to meet minimum qualifications must be evaluated by a foreign degree evaluation services organization, before an application can be processed. Please contact the CCSF Human Resources Department at (415) 452-7660 for evaluation sources. Failure to submit the required verification or request for waiver with the application will result in rejection of the application.

Verification of Experience: Verification may be requested at any time during this recruitment and selection process. If requested, verification of experience needed to qualify must be submitted on the employer’s letterhead and indicate the name of the applicant, job title, dates of employment, hours/week, and duties performed and must be signed by the supervisor and/or appropriate company representative.

Verification of experience may be waived if impossible to obtain. The applicant must submit a signed statement with the application explaining why verification cannot be obtained. Waiver requests will be considered on an case-by-case basis. Failure to submit the required verification or request for a waiver at the time of verification is requested may result in the rejection of the application

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco.

All work experience, education, training and other information substantiating how you meet the minimum qualifications must be included on your application by the filing deadline. Information submitted after the filing deadline will not be considered in determining whether you meet the minimum qualifications.

Resumes will not be accepted in lieu of a completed City and County of San Francisco application.

Applications completed improperly may be cause for ineligibility, disqualification or may lead to lower scores.

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @ccsf.edu, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

SELECTION PROCEDURES:

Applications materials including the cover letter and the updated resume will be reviewed for relevant qualifying experience.  Only those applicants who most closely meet the requirements for this position will be invited to participate in the selection process.  

Applicants meeting the minimum qualifications are not guaranteed an invitation to interview. Qualified applicants who are selected for an interview will be notified of the exact date and time.

The department may implement screening mechanisms in order to determine applicants’ qualifications for this position.  Only applicants most closely meeting the needs of the department will be invited to continue in the selection process.  Applicants meeting the minimum qualifications are not guaranteed advancement through all steps in the selection process. 

Additional Information Regarding Employment with the City and County of San Francisco:

• Information About The Hiring Process
• Conviction History
• Employee Benefits Overview  
• Equal Employment Opportunity 
• Disaster Service Worker
• ADA Accommodation
• Veterans Preference
• Right to Work
• Copies of Application Documents
• Diversity Statement

Benefits:

1.  Additional Days Off with Pay. As stipulated in the appropriate bargaining agreements and board resolutions, Classified employees working full-year (260 days/year) work schedules are granted, as paid days off, the days between Christmas Day and New Year’s Day, as well as an additional five (5) paid days off during spring break. Eligible school-term-only (STO) employees who are not scheduled to work the designated days between Christmas and New Year’s Day shall be granted three (3) paid days off to be scheduled by mutual agreement between the employee and supervisor. Eligible school- term-only (STO) employees who are not scheduled to work the days designated as Spring Break will not be paid for these days off.

2.  New employees hired on or after October 1, 2013 will contribute 2% of salary to the San Francisco Retiree Health Care Trust Fund (RHCTF).

Contact:

- If you have questions regarding this recruitment or application process, please contact Francisco A. Gonzalez, City College of San Francisco, Human Resources Classified Unit, by email at fgonzale@ccsf.edu.

ADA Statement:  

Applicants who require a reasonable accommodation to participate in this hiring process should contact the Title 5/EEO/ADA Compliance Officer at 415/452-5053 to make the necessary arrangements. Please be aware that verification of a covered disability under the ADA may be required.

CONDITION OF EMPLOYMENT: New Hires: As approved by the governing Board of the San Francisco Community College District, beginning October 1, 2021, City College of San Francisco requires that new and current employees, students, and business partners participate in the COVID Safety Campaign. All parties entering CCSF facilities must demonstrate proof of COVID vaccination in compliance with current CDC and SFDPH guidelines. New hires must submit documentation for verification to the Human Resources Department.

EEO Statement: 

It is the policy of the City College of San Francisco to provide all persons with equal employment and educational opportunities regardless of race, color, ancestry, national origin, ethnic group identification, religion, age, gender, marital status, domestic partner status, sexual orientation, disability or AIDS/HIV status, medical conditions, gender identity, or status as a Vietnam-Era veteran. These categories specifically include status as a lesbian, gay, bisexual, transgender, or questioning person in any District program or activity. For further information, contact the Title 5/EEO/ADA Compliance Officer at (415) 452-5053.

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.