Senior Administrative Assistant - Anoka County

Job Posting End Date: November 4, 2024 at 11:59pm CST Hiring range: $54,017 to $63,460 ($25.97 to $30.51 per hour). Starting rate will depend on experience, education, and qualifications. Advancement opportunities exist for individuals motivated to move up within Anoka County. Come join our team at Anoka County where you can serve your community while enjoying the benefits of work-life balance! This includes 24 days paid of flexible time off and up to 12.5 holidays your first year. In order to be considered for this position, information to support your answers must be included in your application. A resume attachment is optional and cannot be used in place of this application. Applications must be received by the closing deadline of 11:59pm on 11/04/2024 in order to be considered. Position Description The Anoka County Finance Department mission is to enrich our community by providing quality services and assuring financial integrity. The Finance Department is seeking a full-time Senior Administrative Assistant, who will provide centralized control and management for the department's operational and secretarial needs. Additional responsibilities include general office management, such as record keeping, purchasing and financial activities, clerical and secretarial support, and coordinating special projects. This is a full-time, non-exempt, on-siteposition. First interviews will take place the week of November 11th, 2024, with second interviews beginning the week of November 18th, 2024 for those selected to move forward in the hiring process. Pay & Benefits Salary: $54,017 to $63,460 ($25.97 to $30.51 per hour). 2024 Anoka County Salary Schedule Grade 30: $54,017 to $72,904 ($25.97 to $35.05 per hour). 24 days of paid flexible time off and up to 12.5 paid holidays. Comprehensive insurance, including medical, dental, vision, flex benefits and more at www.anokacountymn.gov/benefits. Medical and dental clinic exclusive to employees, located at the Anoka County Government Center. Pension plan and other retirement investment options. Advancement/professional development opportunities. Work Location This position will work at the Anoka County Government Center, located at 2100 3rd Ave, Anoka, MN 55303. Expected work hours are Monday - Friday, 8:00 a.m. - 4:30 p.m. Job Duties and Responsibilities These examples are not all inclusive and are intended to be illustrative of primary responsibilities of an Anoka County Senior Administrative Assistant. Provide administrative support for the Finance Department and the office of the CFO. Serve as a first point of contact for the Finance Department by answering phones, assisting walk-in guests, and answering, resolving, or directing inquiries made directly to the Department. Handle accounting related functions, such as payment receipt in the form of cash, check, money order, and/or credit cards, calculate change and issue receipts, track expenditures, and process check requests. Maintain department office supplies, equipment, and materials. Maintain policy and procedure manuals. Receive and process incoming correspondence, deliveries, and outgoing mail. Enter data into various systems and monitor division email. Translate concerns and requests for information into clear and accurate responses. Prepare and distribute agendas and material for meetings, conferences, public hearings; may take dictation, transcribe minutes, and maintain official records. Prepare key department reports, documents and presentations as needed. Coordinate and manage updates to department related intranet and internet pages. Maintain appropriate confidentiality. Provide leadership, coaching, and/or mentoring to a subordinate group as assigned. Qualifications and Requirements: Minimum Knowledge, Skills, and Abilities Needed Requires a high school diploma and at least 4 years (2,080 annual hours) of job-related experience. In lieu of the required education, an equivalent combination of education and experience may be sub tituted on a year-for-year basis. Successfully pass criminal history background check. Preferred Knowledge, Skills, and Abilities Needed Proficient in Microsoft Office Programs (Outlook, Word, Excel, PowerPoint, and Visio) and Adobe Pro. Ability to organize, prioritize, and coordinate workflows. General understanding of general office procedures. Strong written and verbal communication skills. Ability to handle multiple tasks simultaneously with frequent interruption. Accounting and procurement experience. Electronic signature experience. Supervisor or team lead experience. Physical Demands and Work Conditions Standard office environment. Vision abilities required by this job include close vision, distance vision, and the ability to adjust focus, such as to work on computers. Ability to see colors, shades, and brightness. Hearing abilities required for general and phone communication, signals, and machine sounds. Assignments are sedentary, occasionally alternating between sitting, standing, walking, crouching, and kneeling as required to perform job responsibilities. Frequent wrist and finger manipulation to complete computer work. Occasional lifting of 10-20 lbs. Equipment used includes computers, phones, and standard office equipment. Occasional travel to other county work sites as needed. Travel between work sites may require driving a county vehicle and/or a personal vehicle. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform essential job functions. Selection Process It is important that your application show all the relevant education and experience you possess. This information will determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions. Pre-employment Requirements Anoka County has determined that successfully passing a pre-employment criminal/driving background check, drug screen and DOT physical, and/or other qualifications checks may be necessary for certain positions. Applicants may be required to sign an informed consent form allowing the County to obtain to conduct such screenings and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position. About Anoka County As the fourth largest county in Minnesota, we depend on the diversity, dedication, determination, and innovation of our employees. We offer a wide range of career opportunities for people with a variety of personalities, abilities, knowledge, and life experiences who can come together for the single purpose of serving Anoka County's 369,000 citizens in a respectful, innovative, and fiscally responsible manner. If your career aspirations resonate with our mission, we invite you to Find Your Path with Anoka County! Hear from other Anoka County employees here. Commitment to Affirmative Action and Equal Opportunity Employment Anoka County is committed to the principles of our Affirmative Action Plan and Equal Employment Opportunity. It is the policy of Anoka County to recruit, hire, train, and promote persons in all job titles, without regard to race, color, creed, religion, sex (including pregnancy and gender... For full info follow application link. Anoka County is committed to the principles of equal employment opportunity. It is the policy of Anoka County to recruit, hire, train and promote persons in all job titles, without regard to race, color, creed, religion, sex, national origin, marital status, status with regard to public assistance, disability, sexual orientation, or age except where such status is a bona fide occupational qualification. It is the policy of Anoka County to make employment decisions in a manner which will further the principles of equal employment opportunity.