Senior Administrative Assistant - Schwan's Company

Schwan’s Company, a U.S. affiliate of the global lifestyle company, CJ CheilJedang Corporation, is a leading U.S. manufacturer and marketer of quality foods offered through retail-grocery and food-service channels. Our many popular brands include Red Baron®, Tony’s®, Big Daddy’s®, Villa Prima™ and Freschetta® pizza; Mrs. Smith’s® and Edwards® desserts; and Pagoda® and Bibigo Asian-style snacks. Schwan’s is a place for people with an appetite for more. To learn about joining a team where you can belong, contribute, and thrive, visit www.schwansjobs.com







We are hiring for a Senior Administrative Assistant in Marshall, MN. In this role you will be responsible for providing administrative support to several company Vice Presidents (VP) within the Research & Development department, as well as supporting the overall department as needed.







Responsibilities





+ Performs administrative work in support of multiple VPs (in Marshall and other locations) and staff, including the handling of sensitive details and assignments.



+ Coordinates the VPs’ calendars, expenses, meetings, travel, etc. Schedules meetings and manages calendars without prior clearance within prescribed limits.



+ Coordinates schedules, meetings and travel for other department members as needed or requested.



+ Manages incoming requests/messages/mail, as well as anticipates, prepares, and sends correspondence for the VPs, all with a moderate degree of discretion.



+ Organizes, prepares, and summarizes data, materials or presentations for VPs and department as needed.



+ Maintains office supplies for the building’s members, including placing orders for office and kitchen/lab supplies in the SRM system as requested by department members.



+ Provides on-site logistical support to visitors at the Marshall R&D Center to facilitate productive visits and ensure a welcoming environment.



+ Facilitates a positive culture throughout the Marshall R&D Center and its employees by assisting in the coordination of small to large sized engagement activities and events.



+ Coordinates building maintenance needs/requests with the Corporate Maintenance Team.



+ Responsible for conducting oneself with a high degree of ethics and confidentiality as is consistent with the company mission, values, code of ethics, and policies.





Preferred Qualifications





+ Preferably 5+ administrative support experience in a business environment



+ Solid PC skills, including expertise with MS PowerPoint, Excel and Outlook.



+ Broad understanding and knowledge of business unit structure, policies, products, etc.



+ Solid interpersonal and communication skills with a high degree of sensitivity for confidentiality.



+ Ability to gather, organize and analyze data. Strong sense of priority, logic and objectivity.









The employing subsidiaries of Schwan’s Company are Equal Employment Opportunity Employers. All qualified applicants will receive consideration for employment without regard to disability, age, race, color, religion, gender, vet status, national origin, or other protected class.