Senior Administrative Associate - TNBR Careers

Under the supervision of the Executive Director, the Senior Administrative Associate performs a variety of administrative and clerical functions in the human resources department to meet compliance requirements and internal/external deadlines and ...

Title: Senior Administrative Associate

POSITION SUMMARY
Under the supervision of the Executive Director, the Senior Administrative Associate performs a variety of administrative and clerical functions in the human resources department to meet compliance requirements and internal/external deadlines and to support the strategic goals of the department.

ESSENTIAL JOB FUNCTIONS/JOB DUTIES AND RESPONSIBILITIES
Greets visitors, screens/routes calls, processes department mail and responds to general inquiries related to the College’s applicant tracking system (ATS), job postings and application process. Works closely with the HR Administrator, Recruiting and Compensation to ensure all pre-employment tasks and documentation are complete, including sending/receiving new hire documents via DocuSign. Creates and maintains all physical personnel files. Ensures filing is completed timely and file rooms are organized. Enters, updates and maintains personnel data in the College’s HRIS/Banner system in accordance with department procedures, including assigning employee ID numbers, creating new employee profiles and updating records with status changes and terminations as appropriate.

Completes I-9 verifications for new employees, including scheduling and tracking off-site verifications as needed, and maintains/audits I-9 records in accordance with federal guidelines and systems records retention policies and guidelines. Executes State new hire reporting. Assists with annual temporary personnel and faculty contract renewal processes. Updates the College’s organizational chart and catalog. Initiates and processes purchasing and travel requisitions for the department, including ordering and maintaining an inventory of office supplies. Responds to non-financial requests for employment verification, as well as Public Service Loan Forgiveness (PSLF) requests. Prepares routine correspondence, generates reports, maintains office calendar and performs other clerical tasks as needed. Performs other duties as assigned.

REQUIRED QUALIFICATIONS
Associate’s degree

Two (2) years’ experience in an office setting

PREFERRED QUALIFICATIONS
Bachelor’s degree or CAP certification

Prior work experience providing administrative support in a human resources department

Prior work experience in higher education

Prior experience with HRIS systems/Banner, purchasing software, DocuSign, Dynamic Forms and other web-based systems

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge of basic office filing systems. Proficient in Microsoft Office applications. Ability to enter data accurately, timely and consistently. Ability to be detail-oriented despite competing priorities/deadlines. Knowledge of basic office workflows. Must possess sound judgement, be discreet and able to maintain confidentiality. Ability to manage a high- volume workload using effective time management skills to plan, prioritize and organize work to meet deadlines, both internal and external. Demonstrated ability to follow-through and follow-up timely.

Open Until Filled: Yes

Rate of Pay: $37,187- $44,636 depending on experience

Special Instructions to Applicants: Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.

Nashville State offers flexible work arrangements for positions that qualify.