Senior Administrative Coordinator - Truskiewicz Consulting LLC

We are seeking a highly organized and proactive Consulting Business Executive Assistant to support our consulting business. As a 1099 independent contractor, you will be responsible for providing high-level administrative support, managing executive schedules, and ensuring smooth daily operations. This role requires a high degree of professionalism, discretion, and the ability to work independently.

Key Responsibilities:

• Executive Support:

  • Manage and prioritize executive's calendar, schedule meetings, and coordinate travel arrangements.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Handle confidential information with discretion and maintain confidentiality at all times.

• Administrative Tasks:

  • Organize and maintain filing systems, both electronic and physical.
  • Screen and manage incoming communications, including phone calls, emails, and messages.
  • Coordinate and manage meetings, including preparing agendas, taking minutes, and following up on action items.

• Project Management:

  • Assist with project coordination and management, ensuring deadlines are met and deliverables are achieved.
  • Track and report on project progress, identify potential issues, and propose solutions.

• Client and Stakeholder Relations:

  • Serve as a point of contact for clients and stakeholders, ensuring professional and courteous communication.
  • Assist in organizing and managing client events, presentations, and follow-ups.

• Office Management:

  • Oversee office supplies, equipment, and facilities, ensuring they are well-stocked and maintained.
  • Coordinate with vendors and service providers as needed.

Qualifications:

• Proven experience as an executive assistant or in a similar administrative role.
• Strong organizational and time-management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
• High level of discretion and confidentiality.
• Ability to work independently with minimal supervision and adapt to changing priorities.
• Strong problem-solving skills and attention to detail.

Powered by JazzHR

PIe8a78fded8ff-31181-35455345