Senior Associate, Human Resources - IBTCI

International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.

Job Title:                         Senior Associate, Human Resources 

Department/Location:   Human Resources/Vienna, VA 

Reports To:                     Senior International Human Resources Manager                   

Type:                              Regular Full-Time

Classification:                Non-Exempt

Clearance Required:      N/A                      

Overview:  Join Our Team as a Senior Human Resources Associate!

Are you passionate about delivering exceptional HR customer service and ready to make a difference in both U.S. and international HR operations? We're looking for a Senior Human Resources Associate to join our dynamic team in Vienna, VA. In this hybrid role, you'll be responsible for coordinating employment agreements, training and development, onboarding and offboarding, HR compliance, performance management support, and much more. You'll be the go-to person for HR-related customer service, ensuring smooth operations and positive experiences for our team members. We're seeking someone with a learning mindset, attention to detail, and a strong work ethic. If you're ready to grow in a supportive environment and take your HR career to the next level, we want to hear from you!

This position is based in IBTCI’s home office located in Vienna, VA (currently in Hybrid mode, going to office twice a week).

Essential Duties/Tasks and Responsibilities:  

• Provide excellent HR customer service to all stakeholders; proactive solution provider.
• Coordinate and implement all aspects of US, international and local employment agreements; execute employment agreements and amendments; communicate changes to stakeholders and to Payroll.
• Coordinate and execute onboarding and offboarding of Local Staff. Prepare employment closeout for local employees including the preparation of separation letters, certificates of service, etc.
• Coordinate the Training and Development Program. Develop and maintain training for the company.  Inform employees on their progress, track outcomes and maintain records. Market training opportunities.
• Assist in ensuring compliance with all company policies and state/federal regulations. 
• Assist with the performance management program; manage the probationary performance review for local staff.
• Maintain all personnel files; ensure documentation is in compliance with applicable labor laws and company policies.
• Other duties as assigned.

Minimum Requirements:

• At least 2 years of professional work experience. 
• At least one year in the Human Resources Department.
• Excellent communication and interpersonal skills.
• Proven ability to maintain strict confidentiality.
• Proven ability to be well-organized, have attention to detail and able to handle multiple tasks simultaneously.
• Flexibility and adaptability required.
• Full proficiency with Microsoft Office, particularly Word, Excel and PowerPoint required.
• Oral and written fluency in English required, with fluency in an additional language such as Arabic is preferred.

Education:  

• A Bachelor’s Degree in Human Resources, Business adminisitration or related field. Master’s degree is highly preferred.

Preferred Knowledge, Skills and Abilities:

• Ability to effectively collect, synthesize and present information from diverse sources.
• Ability to handle multiple tasks under tight deadlines.
• Previous global travel experience.
• Prior work experience in International Development a plus.
• Strong understanding of the compliance needs of US regulatory agencies.
• Experience with HR information systems; advanced reporting, writing and research skills.
• Knowledge of diverse cultures and cultural sensitivity.

Working Environment: Work is typically performed in an office environment. Currently the company is allowing for Hybrid work in the District of Columbia, Maryland and Virginia. This can be updated by the company.

Physical Requirements:  This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.

Supervisory Responsibility:  This position does not have supervisory responsibilities.

Travel:  International travel may be required and may include travel to fragile and/or conflict-prone zones.

Work Authorization:  Candidate must be authorized to work in the U.S.A.

Pay Transparency Statement: We are dedicated to ensuring a thoughtful, compliant, and equitable approach to employment compensation. Our commitment includes conducting a comprehensive salary analysis that considers individual skill sets, qualifications, business needs, internal compensation data, and industry and labor market surveys. The anticipated pay range for this position is 57,750 to 68,250 USD annually.

Benefits (Applicable to Employees only, eligibility may vary for part-time employees):

• Annual Leave
• Sick Leave
• Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Educational Assistance
• Flexible Spending Account
• Life Insurance
• Disability Insurance
• 401 K Retirement Plan
• SMART Benefit
• Global Business Travel Program
• Employee Assistance Program
• Voluntary Benefits: Employees have access to a variety of voluntary benefit options such as Pet, Legal Shield, ID Shield and Universal Life Insurance.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About the Organization:

IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building.   We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education & human capacity development, energy & infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.

IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws.  We prohibit and do not tolerate any form of discrimination or harassment.  VEVRAA Federal Contractor.

If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com (Do not send your resume to this account, for consideration please apply in our career page, https://careers.ibtci.com/jobs).