Senior Executive Administrator, Marketing - World Vision, Inc

World Vision is hiring aSenior Executive Administrator to serve in our Marketing Division.

At a Glance
Role: Senior Executive Administrator
Location: Hybrid from Seattle Area – must be able to commute to our office in Federal Way, WA for key meetings and events
Reports to: Chief Marketing Officer
Required Experience: Requires a minimum of 5-8 years of work experience in executive administration.
Work Authorization: Must be authorized to work in the U.S.A. for any employer.
Required Hours: 8am – 5pm Pacific Time Zone
Status: Non-Exempt
Estimated Salary Range: $75,000 - $87,000 ($36.00/hr - $41.83/hr)

The Job
World Vision is looking for a Senior Executive Administrator to support our Chief Marketing Officer (CMO). This role is ideal for someone who enjoys working in a fast-paced environment and enjoys managing details and complex administrative projects.

S/he will serve the CMO by:

• Work with the CMO to identify and execute the day-to-day operations and tasks needed to support the division strategies and key business initiatives.
• Perform high-level administrative functions to support the CMO and Marketing Division with excellence, discretion, and accuracy.
• Manage complex schedules, meetings, and travel itineraries to ensure the team is highly effective and functioning well.
• Coordinate and plan internal events on behalf of the CMO such as division or cross-functional meetings, forums, etc.
• Prioritize and/or respond to communication and business requests by understanding key business needs.
• Works directly with key internal contacts, including regular interaction with the WVUS President's office, other senior WV leaders (US and International), and external contacts, including members of the Board of Directors, donors, and marketing agencies, on highly-sensitive, complex and confidential issues.
• S/he will help to carry out our Christian organization’s mission, vision, and strategies. The Senior Executive Administrator will personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign

Your Responsibilities Will Include:

• Keep Christ central in individual and corporate life.
• Actively participating in and contributing to the spiritual disciplines of the organization (Christian conduct, chapel, prayer, worship, devotions, and leadership of devotions); incorporate WV Core Values into decisions within the role.
• Manage the executive's schedule with meeting agendas; ensure meetings are prioritized.
• Ensure the executive is properly prepared for all meetings with required briefings and reports.
• Reschedule and prioritize commitments as needed and ensure key priorities are addressed promptly.
• Complete or coordinate the completion of assigned projects in support of division goals, ensuring project objectives and stakeholder expectations are met.
• Perform research and prepare project reports on confidential and/or technical issues for leadership.
• Arrange meetings and conferences, which may include the development of an agenda, presentation materials, event site, and food and beverage selection.
• Prepare and edit internal and external reports and presentations as needed.
• Make domestic and international travel arrangements including air, car, and hotel arrangements.
• Review incoming correspondence and ensure appropriate and timely response.
• Use appropriate discernment and knowledge of organizational policies and practices to assess when to forward issues onto other leaders and/or to draft responses that appropriately and accurately represent the views of the executive.
• Identify and lead process simplification and improvement initiatives within scope of role.
• Maintain technical, confidential, and special project files in an organized, easy-to-use format.

You Bring These Skills:

• Advanced calendaring and organization skills
• End-to-end event planning knowledge
• Excellent communication skills
• Flexible and adaptable
• Attention to detail
• Organized and efficient
• Able to balance multiple priorities
• Skilled in customer service and relationship-building
• Takes initiative
• Brings professional maturity to the role
• Handles things with confidentiality
• Understand the business vision and organizational goals

Education and Experience:

• Bachelor’s degree preferred.
• Requires a minimum of 5-8 years of work experience in executive administration, large-scale office administration, project coordination, or business/program operations.
• Previous experience with executive administration.
• Previous experience managing complex schedules in a fast-paced work environment.
• Previous experience planning and coordinating events.
• Proven track record of high-level and executive administration.

Salary Range & Benefits:

• WVUS Pay Grade Level: 222
• The estimated hiring range is $75,000 - $87,000 a year.
• The full range for this position is $59,641.27 - $90,026.39.
• This range applies to locations with a market similar to our Washington D.C. and Seattle-area office. A different range may apply based on your work location.
• Job offers are based on relevant qualifications and pay equity.
• Please indicate your salary expectations in the application.
• In addition, we have a robust and comprehensive benefits package to round our total compensation package. Click here to learn more.
• Merit, auto allowance, and relocation may be available to eligible to some employees based on the role.

Where This Job Could Take Your Career:
As a Senior Executive Administrator, you’ll be among the top administrative professionals in the company and working with Senior leaders. You will help to lead and mentor other administrators within the company and you could grow your career to working with the President’s Office or grow within the Marketing Division. You’ll be part of World Vision USA as well as part of the larger World Vision International Partnership. Globally, we have over 40,000+ staff working in nearly 100 countries (~1,000 staff with World Vision US).

About World Vision:
We're a global Christian humanitarian organization. We partner with children, families, and their communities to empower them as they reach their full potential by tackling the causes of poverty and injustice. For nearly 70 years, World Vision has followed Jesus' example to show unconditional love to the poor and oppressed. We serve every child regardless of faith.

What Happens Next?
Applications are reviewed weekly. We encourage you to submit a PDF resume and a cover letter! Short-listed candidates will be contacted for a phone interview with a Senior Talent Acquisition Partner. If questions arise on our end about your application, we will message you to learn more. Our goal is to fill this vacancy with the right person in the shortest amount of time.