Senior Executive Administrator - Global Communities
Silver Spring, MD
About the Job
Global Communities works at the intersection of humanitarian assistance, sustainable development and financial inclusion to save lives, advance equity and secure strong futures. We support communities at the forefront of their own development in more than 35 countries, partnering with local leaders, governments, civil society and the private sector to achieve a shared vision of a more just, prosperous and equitable global community.
The Senior Executive Administrator (Sr. EA) serves as a critical support role for the CEO, focusing on support, and enhancing the efficiency, of the Executive Office Team and the Board of Trustees. This position requires exceptional organizational skills, a detail-oriented mindset, and the ability to build trust across various levels of the organization. As a thought partner to the CEO, the Sr. EA will facilitate strategic initiatives, coordinate executive outreach, and communicate with stakeholders on behalf of the CEO.
Responsibilities:
PRIMARY JOB RESPONSIBILITIES:
Responsibility Area: CEO Partnership and Engagement
- Act as a confidant and advisor to the CEO, providing leadership and direction for Executive Team (ET) initiatives.
- Enhance ET communication, coordination, and accountability, ensuring alignment with the CEO's vision and priorities.
- Facilitate the preparation and follow-up of executive meetings, including the creation of agendas, minutes, and action items.
- Serve as a liaison between the CEO and other stakeholders, fostering strong relationships and maintaining trust.
- Organize high-level conferences, meetings, and special events hosted by the CEO.
- Provide oversight and guidance to projects of high importance, as directed by the CEO.
- Ensure that the CEO's decision-making processes are well-informed, considerate of all relevant information and upheld.
- Using knowledge of the President & CEO’s strategic vision, priorities, and objectives, identifies meeting agenda strategy and opportunities to increase board alignment.
- Trains and manages Executive Office administrative staff, including overseeing management of the CEO's schedule, ensuring that time is focused on strategic priorities and key relationships.
Responsibility Area: Board Management
- Serves as primary point of contact on all board matters including assistance board-level recruitment, communications, budget ownership; project management; event planning; change management and engagement; ensuring that all board matters are addressed in an appropriate and timely manner.
- Attends board meetings to take minutes and capture action items; tracks and monitors action items and works with the Executive team to ensure timely response.
- Prepares and maintains all board materials and maintains document sharing process, portals and ensures access to by-laws and other key reference documents
- Collaborates with Board Chair, CEO, CFO and General Counsel to ensure compliance with board by-laws and other legal obligations.
- Direct special projects on behalf of board leadership, including organizational integration needs and Global Communities’ Ambassadorship program.
- Creates, innovates, and further improves board tools, processes, systems, and
- Represents the CEO in board related calls and meetings as needed.
POSITION SPECIAL RESPONSIBILITIES:
- Domestic and international travel may be required, as needed.
- Weekend and evening work will be required in preparation for and during board meetings, and other events as needed.
- Phone calls, emails and other messages will require response during non-business hours.
- Promote a culture of excellence, inclusion, learning, support, diversity, and innovation.
- Undergraduate degree in a related discipline and a minimum of four years of related work experience or a minimum of eight years of related work experience.
- experience in C-level Executive Office support role and experience in Board management and engagement. Specialty training and credentials or advanced degree may be substituted.
- Ability to independently make decisions, solve complex problems, think innovatively and creatively.
- Ability to juggle multiple tasks at once, prioritize, and meet deadlines in a fast-paced environment without direction.
- Strong interpersonal skills: ability to build trust and maintain relationships with board members who are top-level executives, politicians and ambassadors with professionalism and integrity.
- Demonstrated knowledge of proper meeting management techniques, including standard Board of Trustees’ protocol
- Expert level proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook, with the ability to learn other software applications quickly.
- Excellent complex calendar management skills, including the coordination of meetings and Board related events.
- Superior organizational, planning, project management and logistical skills appropriate to the oversight of a broad range of projects and event contracts
- Strong internet research and analytical skills
- Flexibility in approach to work, with strong attention to detail
- Demonstration of strong teamwork and collaboration across all departments
- Clear and effective communication skills in English, both written & verbal
- Strong and savvy interpersonal skills, including the ability to communicate across cultures and levels within the organization.
- Demonstrated poise, diplomacy, tact, and good judgment. Impeccable discretion above all else, including respect for and maintenance of confidentiality.
- Experience in database management
- Ability and willingness to travel as needed.
- Ability and willingness to work weekends and evenings in preparation for and during board meetings, and other events as needed.
- Ability and willingness to answer calls/email/messages during non-business hours.
- Ability to create and sustain strong working relationships.
- Promote a culture of excellence, inclusion, learning, support, diversity, and innovation and demonstrate GC’s culture and values of dignity, integrity, humility, connection, and creativity across country offices and at HQ.
- A passion for the mission and values of Global Communities
• Must have U.S. work authorization.
Application Instructions
To be considered for this position, please apply (including your resume and cover letter) by 9/25/2024. Applications received after this date may be reviewed on a rolling basis until the job has been filled.
Location and Work Schedule
This selected candidate can be based in San Diego, CA or Silver Spring, MD. Candidates must be authorized to work in their preferred country without any restriction.
This role is on a hybrid/telework schedule. The selected candidate is expected to work at least twice as week (Tuesday, Wednesday, or Thursday) from either our San Diego or Silver Spring office and the remainder of the week from an approved remote location.
Salary and Compensation
The estimated salary for this position is between 75,125-110,000. Final salary will be based on several factors including qualifications, geographic location, experience, and internal equity. Global Communities provides a comprehensive benefits package; please note that this position is not eligible for allowances.
Safeguarding Policy
Global Communities holds strict safeguarding principles and has a zero-tolerance policy for conduct of sexual exploitation, abuse, and harassment. In the process of recruitment, selection, and appointment, Global Communities will conduct robust reference and background screening checks, including international vetting as a signature of the Global Misconduct Disclosure Scheme to ensure children and vulnerable adults are safeguarded, and abuse is prevented. The incumbent is required to carry out their duties in accordance with Global Communities Safeguarding policy and the Standards of Conduct.
EEO/ADA
Global Communities is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Global Communities complies with all applicable provisions of the ADA and makes reasonable accommodations for applicants and employees with disabilities unless it provides undue hardship to the organization. If reasonable accommodation is necessary to participate in the recruitment process, please contact recruitment@globalcommunities.org.
