Senior Executive Assistant (Public Sector Experience) - SourcePro Search, LLC

We are conducting a search for a Senior Executive Assistant to provide high-level administrative support to the CEO and COO of a leading development, fund, and asset management firm specializing in public infrastructure.

The ideal candidate is a highly organized, proactive individual capable of managing a diverse range of administrative and executive support responsibilities. This role demands a versatile professional who can anticipate needs, juggle competing priorities, and maintain the utmost discretion and professionalism.

What You’ll Do:

• Serve as the primary point of contact for the CEO and COO, arranging, confirming and managing detailed business and personal calendars.

• Schedule and coordinate meetings, both internal and external, including setting agendas, preparing materials, and ensuring follow-up on action items. Determine importance of meeting requests in the context of the executive’s priorities and schedule accordingly.

• Coordinate and prioritize incoming requests, ensuring timely and appropriate responses.

• Organize and manage complex international and domestic travel arrangements, including flights, accommodations, transportation, and itineraries, while ensuring a thorough understanding of international time zones for seamless scheduling.

• Ensure all travel plans are efficient and cost-effective while meeting the executives' preferences and requirements.

• Arrange and manage logistics for board meetings, executive team meetings, and other key events.

• Serve as a liaison between the CEO, COO, and other executives, staff, and clients.

• Prepare, review, and edit correspondence, reports, presentations, and other documents as needed.

• Prepare, review and process expense reports, in-line with company Time &Expense policy.

• Perform other related ad hoc projects and duties as requested.

What You’ll Bring:

• Bachelor’s degree required

• 7-10 years of experience as an Executive Assistant, with at least 3 years supporting C-level executives in a fast-paced, high-pressure and multi-cultural environment.

• Understanding of cultural norms to foster strong relationships and ensure seamless collaboration with global teams.

• Highest degree of integrity, professionalism, diplomacy, confidentiality and discretion in handling highly sensitive information.

• Ability to think and act strategically.

• Adaptability and flexibility to accommodate the dynamic needs of the executives.

• Capacity to work with a variety of workstyles and personalities.

• Must be a resourceful and an independent thinker.

• Experience working with all levels in a corporate environment and versed in interacting with politicians and Board Members.

• Proactive, self-motivated, and able to work independently and in groups.

• Excellent interpersonal, verbal and written communication skills.

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.

• A creative mind with an ability to suggest improvements.