Senior Executive Assistant - Akima
Washington, DC
About the Job
Overview
Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).
Responsibilities
+ Provide direct support to Senior Government personnel in both administrative and support services.
+ Oversee executive assistants tasks and programs.
+ Coordinate activities with direct reports and other staff.
+ Review documents for ASPR executives.
+ Manage schedules, answer phones, make appointments, and conduct action items for Government personnel.
+ Greet guests.
+ Answer telephones, route calls, and take messages.
+ Schedule and monitor the staff calendars.
+ Organize files and other written communications.
+ Coordinate activities with direct reports and other staff.
+ Take meeting notes and prepare correspondence for signature.
+ Make travel arrangements and prepare travel vouchers.
+ Coordinate special projects such as white papers, reports, and briefings.
+ Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy.
+ Provide meeting notes/minutes, action items and schedules of activities for Front.
+ Office personnel and groups.
+ Review and write executive correspondence and documents.
+ Pick up and deliver mail.
+ Track/manage office supplies.
+ Format documents, route, and track approvals.
+ Check, track, maintain and distribute specified email ‘in-box’ for various functions, such as proposal and/or invoice submissions.
+ Other clerical/administrative tasks, as required.
+ Track Broad Agency Announcement (BAA) process, to include:
+ Daily monitoring of the BAA inbox for white paper and proposal submissions,
+ Enter BAA submissions into the ASPR Knowledgebase and onto the internal tracking spreadsheet,
+ Reference current BAAs to determine appropriate points of contact within C&G and BARDA and distribute submissions accordingly,
+ Update and maintain the internal BAA tracking spreadsheet as submissions move along through the process,
+ Answer inquiries from companies regarding the status of their submissions, and
+ Provide BAA submission updates at biweekly team meetings.
Qualifications
+ Bachelor’s of Arts (BA) or Bachelor’s of Science (BS) degree in a relevant field.
+ 4-6 years of experience in an executive assistant position.
+ Proficient using Microsoft Office Suite of programs including Word, Outlook, PowerPoint, and Excel.
+ Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
+ Ability to work independently, self-motivated, and proactive.
+ Meet deadlines with high quality work in a fast-paced environment.
+ Very strong interpersonal skills and the ability to build relationships with stakeholders.
+ Track record of delivering well-organized and accurate work.
+ Excellent critical thinking, written and verbal communication skills.
+ Must be able to pass an HHS Public Trust background check.
Desired Qualifications
+ Experience using Microsoft SharePoint.
Posted Salary Range
40.00-43.27
Benefits Information
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).
Job: Office & Administrative Support
Travel: None
Organization: Nakuuruq
Clearance: Able to Obtain Public Trust
Work Type: On-Site
Remote: No
ReqID: 2024-8243
Nakuuruq is seeking a Senior Executive Assistant to work in the Northern Capital Region (NCR) in support of a program supporting the Administration for Strategic Preparedness and Response (ASPR).
Responsibilities
+ Provide direct support to Senior Government personnel in both administrative and support services.
+ Oversee executive assistants tasks and programs.
+ Coordinate activities with direct reports and other staff.
+ Review documents for ASPR executives.
+ Manage schedules, answer phones, make appointments, and conduct action items for Government personnel.
+ Greet guests.
+ Answer telephones, route calls, and take messages.
+ Schedule and monitor the staff calendars.
+ Organize files and other written communications.
+ Coordinate activities with direct reports and other staff.
+ Take meeting notes and prepare correspondence for signature.
+ Make travel arrangements and prepare travel vouchers.
+ Coordinate special projects such as white papers, reports, and briefings.
+ Edit and update documents such as white papers, reports, staffing/hiring, management directives and policy.
+ Provide meeting notes/minutes, action items and schedules of activities for Front.
+ Office personnel and groups.
+ Review and write executive correspondence and documents.
+ Pick up and deliver mail.
+ Track/manage office supplies.
+ Format documents, route, and track approvals.
+ Check, track, maintain and distribute specified email ‘in-box’ for various functions, such as proposal and/or invoice submissions.
+ Other clerical/administrative tasks, as required.
+ Track Broad Agency Announcement (BAA) process, to include:
+ Daily monitoring of the BAA inbox for white paper and proposal submissions,
+ Enter BAA submissions into the ASPR Knowledgebase and onto the internal tracking spreadsheet,
+ Reference current BAAs to determine appropriate points of contact within C&G and BARDA and distribute submissions accordingly,
+ Update and maintain the internal BAA tracking spreadsheet as submissions move along through the process,
+ Answer inquiries from companies regarding the status of their submissions, and
+ Provide BAA submission updates at biweekly team meetings.
Qualifications
+ Bachelor’s of Arts (BA) or Bachelor’s of Science (BS) degree in a relevant field.
+ 4-6 years of experience in an executive assistant position.
+ Proficient using Microsoft Office Suite of programs including Word, Outlook, PowerPoint, and Excel.
+ Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
+ Ability to work independently, self-motivated, and proactive.
+ Meet deadlines with high quality work in a fast-paced environment.
+ Very strong interpersonal skills and the ability to build relationships with stakeholders.
+ Track record of delivering well-organized and accurate work.
+ Excellent critical thinking, written and verbal communication skills.
+ Must be able to pass an HHS Public Trust background check.
Desired Qualifications
+ Experience using Microsoft SharePoint.
Posted Salary Range
40.00-43.27
Benefits Information
SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.
We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).
Job: Office & Administrative Support
Travel: None
Organization: Nakuuruq
Clearance: Able to Obtain Public Trust
Work Type: On-Site
Remote: No
ReqID: 2024-8243
Source : Akima