Senior Grants Manager - Boston Public Health Commission

DUTIES

Under the direction of the Director of Subrecipient Compliance, the Senior Fiscal Manager:


* Provides fiscal management to the following public health (Federal and City) grants, but not limited to:


* Ryan White Part A and MAI
* Ending the HIV Epidemic
* Education and Community Engagement
* Maintains the fiscal integrity of assigned federal and/or city funded programs such as, Ryan White Part A Program, Ryan White/DPH Dental Program, Ending the HIV Epidemic Program, and Education & Outreach Program.



In conjunction with the Director of Subrecipient Compliance, the Senior Fiscal Manager maintains program financial records including budgets, purchases, billing, and all grant related materials:


* Supervises and assists the budgeting and contracting process.
* Processes city funded agencies and grant funded subrecipients budget revisions.
* Monitors expenditures of subawards/subcontracts.
* Responsible for opening, approving, closing, and maintaining all purchase orders in ReQlogic for all subrecipient and agency funded programs.
* Works with IDB Fiscal Coordinators to create, track, and process contracts, budget revisions and invoices in a timely manner.
* Works with Procure to Pay office to ensure monthly invoices from subrecipients and funded agencies are reviewed, approved, and submitted for payment in a timely manner.
* Implements subrecipients and funded agencies fiscal monitoring practices based on the National Monitoring Standards and BPHC fiscal policies.
* Manages and ensures the thoroughness of all subrecipient site visits per the National Monitoring Standards.
* Presents grant and city fiscal compliance materials to grant awardee and city funded agencies at annual provider orientation.
* Provides ongoing guidance to subrecipients and city funded agencies to ensure allowable spending to federal and city funding.
* Responsible for managing the reconciliation process for funded programs.
* Maintains subrecipient records ensuring they are readily available for review and audit.
* Coordinates with BA and Director of Subrecipient Compliance to ensure accounting project and grant budgets are current, accurate, and properly maintained in the accounting system.
* In collaboration with the Director of Subrecipient Compliance, prepares all fiscal and administrative materials for federal grant application and for subrecipients/agencies grant proposals.
* Ensures satisfactory fiscal and administrative reporting to all funders.
* Prepares regular and periodic reports as needed by directors to review program activities and finances.
* Serves as liaison to Finance Office and Grants Office.
* Supervises Fiscal Coordinators.
* Trains new and current staff in fiscal processes and procedures.
* Works in a confidential capacity with the Director of Subrecipient Compliance.
* Operates independently.
* Provides backup coverage to the Director of Subrecipient Compliance for vacation coverage or assistance during high volume times.
* Performs other duties as required.




* BA/BS in pertinent field required; Masters preferred.
* 5 years business experience and 3 years relevant (grant management, budgeting, contracting, billing, accounts payable/receivable), supervisory experience required.
* Prior experience working with city/municipal agencies a plus.
* Ability to perform work with accuracy; must be competent with numbers and very organized.
* Must be computer literate, including knowledge of various types of databases, spreadsheet and word processing (MS Word, Excel, etc.), software for budget, contract development and processing.
* Proficiency in excel is required.
* Ability to: write clear, concise reports, and to follow and give written and oral instructions in a precise, understandable manner.
* Ability to: understand, explain, apply the laws, rules, regulations, policies, procedures of unit activities; supervise, including planning and assigning work; evaluating and motivating staff; determining the need for disciplinary action; either recommending/initiating disciplinary action; establish rapport w/ others; maintain harmonious working relationships w/ others.
* Advanced experience with and knowledge of local community agencies and health care providers is a plus.
* Exceptional organizational skills with the ability to develop timelines and meet deadlines.
* Demonstrated cultural competence with diverse ethnic, cultural and socio-economic groups.
* Excellent interpersonal skills and ability to communicate effectively.
* Bilingual and/or bicultural applicants are encouraged to apply.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled