Senior Inventory Analyst - University of Maryland Medical System

Renowned as the academic flagship of the University of Maryland Medical System, our Magnet®-designated facility is a nationally recognized, academic medical center with opportunities across the continuum of care.  Come join UMMC and discover the atmosphere where talents and ideas come together to enhance patient care and advance the science of nursing.  Located in downtown Baltimore near the Inner Harbor and Camden Yards, you won’t find a more vibrant place to work! 

Under xxx supervision interprets inventory data for adverse trends in an effort to reduce supply costs and increase efficiencies. Works aggressively with prime vendor to provide reports and metrics on utilization to control and manage spend. Identifies and tracks usage for high spend areas. Conducts analysis and reports negative trends to management for further scrutiny and makes recommendations for improvement. Coordinates and oversees the initial outfitting for new and transition areas. Solicits key information from Facilities department in support of construction projects and internal transitions. Manages suspense dates, deadlines and diagnoses business needs. Conducts other inventory related duties as required.

Principal Responsibilities and Tasks

The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. These are not to be construed as an exhaustive list of all job duties performed by personnel so classified.

1. Utilizes MMIS (Materials Management Information System) and prime vendor software to conduct data collection while creating optimal PAR location support.
2. Performs inventory management functions in support of distribution center operations, to include performing physical counts, generating/placing orders, product put-away and stocking location maintenance, including organization and corresponding data file maintenance.
3. Collects and maintains all documentation for purchase order audits, charge label audits and customer surveys.
4. Manages implementation projects and diagnoses business needs. Communicates needs to customers and prime vendor management.
5. Keeps management abreast of short, mid and long term hospital plans in support of unit transitions and start ups.
6. Maintains various electronic files. Generates data and reports for customers and project team members.
7. Develops and maintains monthly metrics identifying top high spend cost centers. Reports opportunities to communicate status of programs or projects to customers and project team members.
8. Performs recommended back-up procedures or electronic files to ensure project or programs are properly maintained.
9. Assists (who will they assist?) with various Logistics projects such as gathering customer data, product sizing and storeroom slotting.
10. Distributes, manages customer satisfaction surveys, tabulates surveys and supply audit sheets.
11. Provides training updates to staff on inventory storeroom related activity.
12. Educates customer and makes strong recommendations on product utilization strategies.
13. May serve in the capacity of management during short periods of absence.

Education and Experience

1. Bachelor’s Degree in a business related discipline or an equivalent combination of education and experience is required.
2. Three years experience in hospital inventory management systems, including two year of supervisory experience.
3. Experience in analytical procedures and working with a Materials Management Information System is required.

Knowledge, Skills and Abilities

1. Knowledge of office practices, procurement processes, such as alpha and numeric filing and maintaining records of purchase orders, invoices, and other significant documents. Knowledge and ability to follow departmental and hospital policies and procedures.
2. Knowledge and ability to understand basic medical terminology and have an understanding of different medical supplies.
3. Highly effective oral, written and interpersonal communication skills are necessary in drafting vendor contracts and other interdepartmental correspondence and in interacting with all levels of staff. Excellent customer service skills.
4. Demonstrated ability to work independently and within multi-disciplinary teams as a group leader and participant, and resolve complex problems.
5. Demonstrated ability to manage project implementations under difficult or complex circumstances.
6. Demonstrated ability to perform basic word processing and data entry using a computerized materials management system, preferably with the McKesson Pathways application.
7. Strong potential to train, motivate and monitor a staff working within a stressful environment.
8. Ability to bend and stoop. Able to lift boxes weighing up to 40 pounds. (this needs to be included within the ADA form

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