Senior Legal Financial Analyst - Coherent Corp.

Our Legal and Compliance Department is seeking a Legal Financial Analyst to join the Legal Operations Team, reporting to the Manager, Legal Operations and Legal Finance. This position is responsible for overseeing the corporate legal department's electronic billing (eBilling) and matter management system and ensuring the accurate and timely processing of legal invoices. Key responsibilities include managing the eBilling and matter management platform, drafting, implementing and enforcing billing guidelines, collaborating with internal and external stakeholders, coordinating with legal vendors, improving the current state of the department's billing process and analyzing current spend metrics to provide key financial metrics. The Legal Financial Analyst plays a crucial role in optimizing billing processes, analyzing spend trends, recommending cost savings measures, and ensuring alignment with company policies and budget goals.

The ideal candidate will have strong organizational and communication skills, attention to detail, and experience with legal eBilling systems in an in-house legal or corporate environment.

Primary Duties & Responsibilities

System Management

• Manage and oversee the eBilling and matter management platform, ensuring smooth operations, troubleshooting issues, and implementing system improvements.
• Set up and maintain legal matters in the eBilling and matter management system, ensuring all relevant information is accurately recorded, such as practice area, matter allocation, and AFAs.
• Coordinate the setup of new legal vendors.
• Allocate legal matters to the appropriate cost center ensuring adherence to the company's policies for matter assignment.
• Monitor and review legal invoices for accuracy and compliance with corporate billing guidelines, including proper coding, application of vendor discounts, and AFAs.
• Collaborate with vendors and law firms to resolve billing discrepancies or issues, ensuring timely approval and payment.
• Act as the primary contact for internal stakeholders and legal vendors regarding billing-related inquiries, matter setup, vendor discounts, and CounselGo
• Ensure compliance with the company's billing policies, legal fee arrangements, AFAs, and timekeeper rates.
• Support internal audits and ensure billing practices align with internal and external regulations.
• Support the legal team in tracking legal holds, ensuring that all related billing and matter data is properly managed during hold periods.
• Collaborate with internal legal and IT teams to ensure compliance with legal hold requirements and assist in managing data preservation.
• Manage and troubleshoot any eBilling and matter management system issues with the vendor.
• Explore new system capabilities and identify new ways to improve company's current state.
• Provide ongoing training and support to legal department and external vendors on the eBilling system and company billing protocols, including but not limited to matter setup and new vendor requests.
• Educate vendors on corporate billing requirements to avoid discrepancies and ensure smooth invoice processing.

Financial Operations

• Track and manage legal accruals, ensuring all pending invoices are accurately accounted for at month-end and fiscal year end.
• Collaborate with finance and legal teams to provide accurate financial reporting at month-end and fiscal year-end.
• Work with legal matter leads to renew expiring vendor discounts and AFAs
• Generate detailed reports and metrics on legal spending, accruals, and budgeting for internal stakeholders
• Assist in the RFP process for selecting new legal vendors or transitioning to a new eBilling vendor, ensuring alignment with corporate goals and budget requirements.
• Manage and collaborate with IT to maintain the e-Billing BOT.
• Work closely with the Manager, Legal Finance and Legal Operations on day to day basis to troubleshoot ways to improve the current state of legal finance.
• Collaborate with various business stakeholders to understand current spend being allocated to the legal budget.
• Manage and modify current automated new vendor process and new matter request process.
• Explore and recommend ways to automate current processes.

Contracts Operations

• Oversee the intake of NDA requests ensuring all requests follow the established company process
• Serve as internal point of contract for NDA inquiries.
• Manage ALSP/LPO resources that work are involved in the NDA process and are legal NDA reviewers.
• Provide direction to Legal Operations Specialist that regarding any NDA and contract metrics that need to be obtained for legal department leaders.
• Serve as backup admin for the Contract Lifecycle Management (CLM) system, assisting with system maintenance, user management, and troubleshooting issues.

Education & Experience

• BA or BS degree required.
• Minimum 3-5 years directly applicable work experience in a similar role, including:
  • Experience in legal finance, preferably within an in-house legal department or corporate environment
  • Proficiency with legal eBilling and matter management platforms
  • Strong proficiency in the MS Office suite, including Excel, to present complex information effectively

Skills

• Advanced written and verbal communication skills to interact with internal legal team, finance stakeholders, and external vendors.
• Strong ability to analyze billing data, identify inconsistencies, and create detailed metrics
• Meticulous attention to detail in reviewing invoices and ensuring data accuracy within the eBilling system.
• Problem solving abilities. Capable of identifying billing issues and developing effective solutions to improve invoicing processes.
• Ability to meet deadlines while managing multiple projects in a fast-paced environment
• Positive, self-motivated, quick learner and innovative mindset.
• Excellent organizational skills and attention to detail
• Proactive, strategic thinker with the ability to anticipate needs and offer solutions
• Strong team player with a customer service orientation
• Planning and Organizing
• Problem Solving, Decision Making, and Continuous Improvement
• Professional and Technical Knowledge and Skills
• Results oriented mindset
• Process driven with the ability to be flexible
• Understanding of the legal billing process

Working Conditions

• Ability to work full-time during core business hours in a remote (home-office) or in-office setting
• Ability to work extended hours (early morning, evening, or weekend), when necessary
• Ability to travel domestically and internationally, when necessary

Physical Requirements

• Ability to sit for an extended period of time

Safety Requirements

Employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.

Quality and Environmental Responsibilities

Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.

Culture Commitment

Ensure adherence to company's values (ICARE) in all aspects of your position at Coherent Corp.:

Integrity - Create an Environment of Trust

Collaboration - Innovate Through the Sharing of Ideas

Accountability - Own the Process and the Outcome

Respect - Recognize the Value in Everyone

Enthusiasm - Find a Sense of Purpose in Work

Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

If you need assistance or an accommodation due to a disability, you may contact us at talentacquisition@coherent.com .Coherent is a global leader in lasers, engineered materials and networking components. We are a vertically integrated manufacturing company that develops innovative products for diversified applications in the industrial, optical communications, military, life sciences, semiconductor equipment, and consumer markets. Coherent provides a comprehensive career development platform within an environment that challenges employees to perform at their best, while rewarding excellence and hard-work through a competitive compensation program. It's an exciting opportunity to work for a company that offers stability, longevity and growth. Come Join Us!

Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.Job Summary: Our Legal and Compliance Department is seeking a Legal Financial Analyst to join the Legal Operations Team, reporting to the Manager, Legal Operations and Legal Finance. This position is responsible for overseeing the corporate legal department's electronic billing (eBilling) and matter management system and ensuring the accurate and timely processing of legal invoices. Key responsibilities include managing the eBilling and matter management platform, drafting, implementing and enforcing billing guidelines, collaborating with internal and external stakeholders, coordinating with legal vendors, improving the current state of the department's billing process and analyzing current spend metrics to provide key financial metrics. The Legal Financial Analyst plays a crucial role in optimizing billing processes, analyzing spend trends, recommending cost savings measures, and ensuring alignment with company policies and budget goals.