Senior Manager, Global Payroll - IPC Systems

TITLE: Sr. Manager, Global Payroll

DEPARTMENT: Finance

REPORTS TO: Chief Accounting Officer

LOCATION: New York City, US

ROLE TYPE: Full time, Permanent, Hybrid

Role Overview

The Sr. Manager, Payroll will be responsible formanaging the global payroll process at IPC systems. This includes overseeing a team of payroll analysts in the United States, Madrid, Spain and Kuala Lumper, Malaysia for the purpose of processing payroll for employees located in sixteen countries. Currently, the payroll processing is decentralized and the individual in this role will work with the Chief Accounting Officer to centralize and then optimize this function. 

• Manage a global payroll team with staff in the United States, Madrid, Spain and Kuala Lumper, Malaysia for the purpose of processing payrolls for staff located in sixteen countries.  

• Ensure the accurate collection of payroll data, validate and process payroll information, including but not limited to regular wages and wage changes, overtime, bonuses, commissions, deductions, retirement election changes, special payments, and taxes. Perform payroll reconciliations and audits to ensure accuracy and address discrepancies promptly.  

• Oversee the year-end payroll processes, including the issuance of W-2 forms, and related international forms, and tax filings. 

• Generate accurate and timely payroll reports for management and other stakeholders as required. Analyze payroll data to identify trends, potential issues, and areas for improvement. 

• Coordinate with external auditors and tax agencies as needed to support audits and inquiries. 

• Act as the main point of contact for responses to all employee inquiries for guidance on pay statements or payroll-related questions, both internationally and domestically. 

• Continuously review and enhance the payroll process to improve efficiency, accuracy, and overall effectiveness. Propose and implement process improvements and automation initiatives. 

• Assist with ad hoc projects and responsibilities as needed. 

Essential Skills and Experience to be Successful in this Role

• 7-9 years of payroll experience, with at least 3 years in a supervisory or managerial role. 

• Experience in payroll management and managing and executing on payroll changes 

• Experience with ADP Workforce now and/or Oracle Cloud, preferred 

• Familiarity with payroll software and systems and Microsoft Office Suite, including Excel, with the ability to implement and optimize payroll systems. 

• Excellent communication skills, with the ability to collaborate effectively with cross-functional teams and to effectively communicate complex payroll matters to employees and management.  

• Demonstrated ability to maintain confidentiality and handle sensitive information with utmost professionalism. 

• Strong attention to detail, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. 
• Problem-solving attitude with the ability to adapt to changing requirements 

PLEASE SUBMIT YOUR CV IN ENGLISH 

What's in It for You?  

At IPC, your compensation is only part of the package. We are committed to investing in a range of programs and initiatives to improve the overall experience of our employees.  

In addition to a collaborative, high-performing team environment, we're pleased to offer benefits including:   

• Competitive Base Salaries 

• Medical Coverage, Dental and Vision, Short/Long Term Disability, AD&D and Life Insurance Coverage 

• 401(k) plan with matching contributions 

• Flexible PTO plus Public Holidays  

• Additional Time off for Charity Work and Volunteering  

• Pet Insurance 

• ID Theft insurance 

• Tuition Reimbursement  

• Certification Bonus Program 

• Access to "IPC University" our Internal E-Learning Platform  

• Structured Onboarding Training and Peer Mentor Support 

• Enhanced Parental Leave  

• Wellness Program 

• Employee Referral Scheme 

Further information about your benefits will be provided during your onboarding process. 

Additional Information: 

At IPC, we believe that hybrid working creates an inclusive, flexible environment where employees can perform at their best, and teams can collaborate, innovate, and celebrate successes together. We spend around 60% of our time in the office and around 40% of our time working remotely. Some employees may be required to work from the office or client sites more than 60% of the time, if required by their role and/or client needs.  

Your precise work schedule will be determined by you and your Line Manager before commencement of employment with IPC. 

You can explore more about our culture, offerings and commitment to living our Core 4 values, on www.ipc.com/careers/ and www.ipc.com/about-us/about-ipc/. 

IPC's Diversity Statement: 

"The IPC work culture is one that fosters inclusion, prioritizes diversity and collaborates with our local communities. Our strength as an organization is the sum of our different backgrounds, perspectives, skills and geographies; supported by an ironclad commitment to constructive dialogue and open-mindedness. We encourage all team members to actively support our commitment to join in a celebration of social equality and justice, with a focus on actions that improve our firm and communities"