SENIOR MANAGER, PROJECT CONTROL (BUDGET & FINANCE) - Metropolitan Transportation Authority

Metro’s mission is to provide a world-class transportation system that enhances the quality of life for all who live, work, and play within LA County.

Description

Manages project control activities and resources associated with the successful completion of major Metro capital projects, including design, engineering, and construction, or testing, manufacturing, assembly, acquisition, or delivery activities.

Examples of Duties

• Oversees all cost estimating, budgeting, cost management and control, scheduling, configuration management, and management information system and reporting activities within a rail or bus construction unit, transit fleet services, or vehicle acquisition
• Collaborates with internal staff and consultants/contractors to ensure schedule adherence and program execution through contract close-out
• Prepares detailed cost forecasts and technical specifications
• Plans, executes, and finalizes projects in accordance with agreed upon specifications
• Establishes, maintains, implements, and audits cost and schedule management activities for all departmental Metro Construction projects to ensure compliance with policies, procedures, and plans
• Participates in development and enhancement of Project Management Information System and/or Financial Information System components and modules; implements standard computerized project tracking and status reporting systems
• Reviews, analyzes, and interprets project design and budgets, schedules, and costs related to construction, fleet services, or vehicle acquisition to ensure conformance with authorized scope, time, and dollar requirements, including Life of Project reporting
• Reviews, analyzes, and monitors actual project performance related to cost and schedule management activities
• Identifies problems and recommends resolutions to cost and schedule-related activities
• Conducts meetings and presentations with internal and external stakeholders, management, and Board of Directors
• Prepares and presents reports to management and the Board of Directors
• Manages performance and evaluates work of consultants/contractors/vendors to ensure compliance and consistency with agency, department, and project objectives
• Coordinates the capital and operating budgets and staffing plans in conjunction with Office of Management and Budget
• Manages capital and operating budget; conducts effective performance analyses, and supports executive management in the development and implementation of strategic objectives
• Provides financial plans, projections, and forecasts for programs and projects, and analyzes financial impacts
• Tracks and analyzes actual expenditures versus budget performance to determine and resolve variances
• Manages accounting activities for multiple departments under an executive officer, including payroll, accounts payable, general ledger, and monthly and year-end closeout activities
• Manages, in conjunction with the Procurement department, procurement activities for multiple departments, including Request for Proposal (RFP) development, procurement planning, contract administration and conflict resolution
• Responds to inquiries by Board of Directors, Los Angeles Mayor's Office, outside agencies, and executive officers, and prepares correspondence and analytical reports
• Supervises, trains, mentors, and motivates assigned staff
• Communicates and implements safety rules, policies, and procedures in support of the agency's safety vision and goals; and maintains accountability for the safety performance of all assigned employees
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out

  
  May be required to perform other related job duties

*This classification is At-Will and the incumbent serves at the pleasure of the Hiring Authority.*

Minimum Qualifications

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

Education

• Bachelor's Degree in Engineering, Construction, Business, or a related field; Master's Degree in a related field preferred

Experience

• Six years of relevant experience or three years of relevant supervisory-level experience providing project control for heavy civil or multiple projects

Certifications/Licenses/Special Requirements

• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

• AACE International (Association for the Advancement of Cost Engineering) Certification preferred

Preferred Qualifications
Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

• Experience managing, tracking, and reporting department-wide capital and operating budgets
• Experience preparing department-wide budgets for actual variance analysis and project cost reporting
• Experience utilizing Microsoft Office applications, specifically Microsoft Excel to evaluate cash flow and forecasting project costs
• Experience providing project administration support to project management teams

Essential Knowledge

Knowledge of (defined as a learned body of information that is required for and applied in the performance of job tasks)

• Theories, principles, and practices of construction project management, including cost management, scheduling, and configuration management
• Applicable local, state, and federal laws, rules, and regulations
• Project management principles and practices
• Budget and cost forecasting methods and processes
• Engineering and construction concepts
• Contract administration
• Applicable business software applications
• Modern management theory

Skill in (defined as the proficient manual, verbal, or mental utilization of data, people, or things)

• Overseeing the operations of multiple project control work units
• Performing complex financial analyses and produce reports
• Cost forecasting
• Managing multiple contractors
• Determining strategies to achieve goals
• Analyzing situations, identifying problems, and recommending solutions
• Exercising judgment and creativity in making decisions
• Communicating effectively orally and in writing
• Interacting professionally with various levels of Metro employees and outside representatives
• Supervising, training, mentoring, and motivating assigned staff

Ability to (defined as a present competence to perform an observable behavior or produce an observable result)

• Work on multiple projects simultaneously
• Compile, analyze, and interpret complex data
• Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Plan financial and staffing needs
• Prepare complex comprehensive reports and correspondence
• Read, write, speak, and understand English

Special Conditions

The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job. Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions.

Working Conditions

• Typical office situation

• Close exposure to computer monitors and video screen

Physical Effort Required

• Sitting at a desk or table

• Operate a telephone or other telecommunications device and communicate through the medium

• Type and use a keyboard and mouse to perform necessary computer-based functions

• Communicating through speech in the English language required

Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability. Learn more about Metro’s Equal Employment Opportunity Program. Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application.

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone: (213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date. 

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.