Senior Manager, Workplace Services - Bristol Myers Squibb

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

The WorkPlace Senior Occupancy Manager reporting into Global Real Estate and Workplace Services (GREWS), will manage key occupancy strategy, logistics and planning activities with a focus on data management, analytics and reporting to support the implementation of the BMS Workplace Program advancing the Company’s strategic priorities.

As part of the WorkPlace Services team, responsibilities would include advocating for and monitoring occupancy standards, utilizing forecast data and analytics for workplace scenarios, optimizing the Company’s real-estate portfolio globally, collaborating with the Business Units to collocate teams to shape and energize a collaborative workplace to deliver products to patients faster.

This role reports directly to the Occupancy Strategy, Planning and Logistics Lead and will assist in the alignment of organizations regarding space. Internal personal skills and partnership with others are essential to the role since this individual will work closely with IT Support teams, space planning partners, WorkPlace Leads and business stakeholders to meet project deliverables and ensure data accuracy. Daily activities include monitoring occupancy data quality throughout company systems, providing comprehensive occupancy reports, leading the creation of data visualization presentations and dashboards to support strategy and operational deliverables.

Key Responsibilities:

Implement Guiding Principles and inspire a global strategic space planning vision for office workspace optimization  

• Align with Leadership on co-location efforts of core business functions and business partners to increase social interaction and to increase sense of purpose and speed to market
• Manage seating ratios with Space Planners based on business need while supporting flexible worker strategy to balance and optimize space utilization
• Facilitate meetings with appropriate resources to monitor project related tasks for continued optimization of space and organizational colocations and alignments
• Support BMS local site acquisitions and/or divestiture planning activities related to occupancy or site closures, coordinating relocation efforts, and prepare logistical plans as needed
• Lead and inform teams on logistical plans on the Office Supply Management Program and provide on-going coaching to coordinators

Collaborate with Finance and Business Unit Leads to provide data such as forecasting, utilization, seating ratios which would lead to future project planning and decision-making

• Support Occupancy Lead in annual business unit forecasting for seating requirements of onsite workers
• Contribute to the management of the designated Occupancy Strategy Portfolio
• Provide guidance of occupancy choices to address capacity concerns; utilize architectural test-fit strategies and parking data in planning efforts
• Recommend solutions that incorporate the greatest value to the business, and efficient stewardship of financial assets to the business, leadership, and partner Occupancy Planners to address future growth and/or daily operational concerns
• Responsible for the recording and reporting of head count information, and leverage data for project planning in company data systems
• Provide strategic and tactical decision-making recommendations by leveraging badge utilization data to appropriate seating ratios for Flexible Neighborhood implementations

Facilitate and manage standardization of space and people attributes for use in quantitative and qualitative analysis to assist in quicker decision making

• Lead the design, development and execution of the Workplace Occupancy Planning tools leveraging integrations with authoritative sources; collaborate on future design, transition, and maintenance of any IWMS tools
• Monitor designated site(s) to ensure accuracy of Occupancy Types for Enterprise reporting Provide reporting for various site, people, office type, email addresses, etc. for communication, analysis, and decision making
• Partner with Occupancy and Logistics Lead to create an improved co-location environment driving enhanced collaboration between organizations and improve productivity
• Monitor and document Logistics Ambassador activities for BMS Workplace and Flexible Neighborhood projects
• Collaborate with Change/Culture Lead on display and/or distribution of Communications
• Coordinate with Facilities Operational Planning to ensure loading of floor plans and seating consistently across sites
• Support project implementation to ensure alignment with the WorkPlace Program cross-functional teams
• Coordinate with local site facilities services on mail delivery program related to occupancy implementations
• Identifies and escalates any unresolved occupancy related issues to lead for decision making

Qualifications & Experience

• BS or BA or equivalent experience
• 5+ years equivalent experience in occupancy and space planning, interior corporate office design, project management or related real estate or facilities settings
• Experience with IWMS systems or similar preferred
• PowerApps, data automation tools and SharePoint experience preferred
• Exceptional data visualization and presentation skills
• Demonstrates initiative, self-motivation and superior organizational / time management skills
• Effective communication, presentation, and people skills
• Keen attention to detail for managing data and related documents
• Coordination of project timelines and data analysis
• Demonstrated ability to complete multiple, simultaneous tasks with minimal supervision and prioritize incoming work appropriately
• Demonstrated ability to establish strong working relationships with team members
• Proficient with Microsoft Suite especially Excel and PowerPoint

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries toadastaffingsupport@bms.com. Visitcareers.bms.com/eeo-accessibilityto access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

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