Senior Manager, Worldwide Congress, Immunology Neuroscience and Neuropsych - Bristol Myers Squibb

Working with Us
Challenging. Meaningful. Life-changing. Those aren’t words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You’ll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more: careers.bms.com/working-with-us.

Role and Responsibilities

• Responsible for preparing booth vendor briefs, production and execution of congress content and all materials, adhering to core brand strategy, scientific/congress narrative, messaging and guidelines.

• Chair and lead cross-functional booth planning team meetings for Tier 1 and 2 congresses, to achieve consensus among cross functional team members regarding content and develop timelines.

• Manage approvals in accordance with congress organization deadlines (i.e.  submission of booth design) and in parallel advance planning of capacity/resource availability

• Engage creative medical communication agencies to develop booth materials (panels, interactives, print etc.)

• Oversee exhibit agency for the execution of the booth design/flow, structure, messaging, visual/interactive elements, distribution materials, and on-site exhibit operations.

• Reach out to the appropriate leads to gather resources to man the booth and create booth staffing schedule 

• Plan and coordinate pre congress booth training to explain content and regulations 

• Onsite booth familiarization walkthrough with comprehensive presentation of all booth content

• Work on multiple congresses simultaneously, requiring high multi-tasking skills.

• Demonstrate expertise in scientific data validation for congress content and all materials, to include exhibition booth assets

• Budget Management: Review and approve all vendor budget estimates, contracts and SOWs;  PO generation, invoice approval with reconciliation

• Coordinate all peri and on site daily briefings

• Create individualized KPI metrics and reports per congress

• Responsible for ensuring BMS improves Congress effectiveness and efficiency while also driving innovative solutions for improving the overall customer experience at Congresses

• Provide input into and be held accountable for BMS Congress standards

• Familiar with compliance and legal WW, and local departments to ensure each event is delivered in full accordance with laws and regulations

• Travel to assigned congresses

• Support as needed the GCE Lead with sponsorship selection and approval through grants/giving process for Tier 2 and 3 congresses

• Collaborate and support as needed the Associate Director, GCE, Congress Engagement for the activities related to TL engagements

• Act as bridge with congress organizers (Congress Sponsorship, Symposia & Booth space, etc)

• Update Exhibit Force tool for assigned congresses

• Model BMS behaviors and reinforces such behaviors at all levels in the organization

Qualification & Experience

• 5+ years Pharmaceutical experience preferred

• Experience/understanding in content review (medical, legal and regulatory review process) and approvals

• Demonstrate complex Project planning and management skills with strict adherence to timelines

• Proven strength at communicating effectively across global audience and negotiation skills

• Proven ability to balance multiple priorities

• Demonstrate innovative mindset (simplification - doing things better, faster and more cost effectively)

• Knowledge of international healthcare customers, stakeholders and influencers and understanding of their needs

• Ability to flex across different types of cultures, complexities, business situations and matrix partners

• Problem solver and results oriented

• Strong partnership skills; ability to influence and build and maintain relationships across diverse stakeholder mix

• Ability to understand, plan and navigate in a highly matrixed and, at times, ambiguous environment

• Budget management experience

• Knowledge of industry trends and experience in leading and driving operational programs and initiatives

• Solid understanding of the cross functional components that impact Scientific Communications & Engagement (SCE) initiatives and integrate appropriate input arising from internal and external team members into the congress strategy

• Ability to travel

#LI-Hybrid,#BMSNEURO

If you come across a role that intrigues you but doesn’t perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as “Transforming patients’ lives through science™ ”, every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol

BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:

Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries toadastaffingsupport@bms.com. Visitcareers.bms.com/eeo-accessibilityto access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.