Senior Office Manager / Staff Officer - ManTech
Springfield, VA
About the Job
Description & Requirements
ManTech is seeking a motivated, career, and customer- oriented Senior Office Manager/Staff Officer to join our team in Springfield, VA.
The ideal candidate will administer all aspects of day-to-day front office business operations with a wide range of functions, to include, effective processing of staff action packages, taskers, and support other GEOINT Enterprise business processes. They will ensure that GEOINT Enterprise Directorate leadership is kept abreast of high priority issues, requirements, and developments.
Responsibilities include, but are not limited to:
+ Identify, research, analyze, manage, execute, and develop tasker reports which depicts taskers received through the N-CERTS tool and email notification describing Title, Suspense Dates, Action Officer assignment, Status of Response. Within this report, capture when the tasker is received, date of assignment, and date of closure with percentage. (Daily)
+ Find resolutions of tasker closeouts, requesting extensions on behalf of the AO.
+ Develop SOP describing tasker processes throughout the Directorate, creating more efficient ways. (As needed)
+ Develop and present briefings to various components of the G Directorate.
+ Write and edit reports on behalf of the Directorate to include Weekly Activity Reports (WARs).
+ Support and draft meeting minutes, actions at governance and Leadership at events, to include, GEOINT Enterprise Office (G) staff meeting, townhalls, off sites, lunch and learn meetings.
+ Maintain files and shared folders.
+ Abide by the Records Management Schedule, dispositions, naming conventions.
+ Assist with Directorate's File Plan.
+ Attend required training via CBT or in-person.
+ Attend Townhalls or other associated events.
+ Work closely with the Primary Information Officer and designated Information Officer within the G Front Office.
+ Create Management and Execution Tracker tool (MET) entries with travel dates, location, justification, cost estimations.
+ Process Defense Travel (DTS) records with reservation of airfare or other mode of transportation, prepare travel packages to include, itinerary, hotel, and other travel needs. Delivering travel packages to deployers
+ Support the Directorate's Business Continuity Planners in the definition of prioritized continuity procedures, roles, responsibilities, and resources necessary for complete restoration or continuance of critical G business processes, to include the development of associated recall roster and emergency notification chains.
+ Operations Security (OPSEC)
+ Coordinate non-monetary awards, attend meetings, capture notes to relay to Awards Coordinators.
+ Prepare award certificate for presentations, activities, and vision.
+ Schedule and coordinate meetings as needed.
+ Manage calendars to forecast and de-conflict appointments.
+ Obtain Read-Ahead materials.
+ Develop Standard Operating Procedures (SOPs)/Workflows
+ Assist in the development, maintenance, or improvements of G business operations policies.
Required skills & experience:
+ 11+ years of relevant office management experience with a Bachelors’ degree; OR 15 +years of experience within an Office Management/Staff Officer Support field and a High School diploma
+ Expertise in MS Office, PowerPoint, and Excel
+ Experience using N-CERTS and DTS, obtaining read-ahead materials, managing calendars, and providing administrative support to senior leadership.
+ Ability to work with little to no supervision, but report to Government leads on challenges that may impact products to the customer.
+ Familiarization with the Correspondence Manual that implements uniform standards of preparing correspondence. Proficiency on how to write, edit, and review for proper grammar and style.
Security Clearance Requirements:
+ TS/SCI with the ability to obtain and maintain Poly
Physical Requirements:
+ Able to remain in a stationary position 50%.
+ Constantly operate a computer and other office productivity machinery, such as a copier, scanner, and computer printer.
+ Frequently communicate with co-workers, management, and customers, which may involve delivering presentations.
#GEOINTOpportunities
For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.
ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.
If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at (703) 218-6000. ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access https://mantech.avature.net/en_US/careers as a result of your disability. To request an accommodation please click careers@mantech.com and provide your name and contact information.
ManTech is seeking a motivated, career, and customer- oriented Senior Office Manager/Staff Officer to join our team in Springfield, VA.
The ideal candidate will administer all aspects of day-to-day front office business operations with a wide range of functions, to include, effective processing of staff action packages, taskers, and support other GEOINT Enterprise business processes. They will ensure that GEOINT Enterprise Directorate leadership is kept abreast of high priority issues, requirements, and developments.
Responsibilities include, but are not limited to:
+ Identify, research, analyze, manage, execute, and develop tasker reports which depicts taskers received through the N-CERTS tool and email notification describing Title, Suspense Dates, Action Officer assignment, Status of Response. Within this report, capture when the tasker is received, date of assignment, and date of closure with percentage. (Daily)
+ Find resolutions of tasker closeouts, requesting extensions on behalf of the AO.
+ Develop SOP describing tasker processes throughout the Directorate, creating more efficient ways. (As needed)
+ Develop and present briefings to various components of the G Directorate.
+ Write and edit reports on behalf of the Directorate to include Weekly Activity Reports (WARs).
+ Support and draft meeting minutes, actions at governance and Leadership at events, to include, GEOINT Enterprise Office (G) staff meeting, townhalls, off sites, lunch and learn meetings.
+ Maintain files and shared folders.
+ Abide by the Records Management Schedule, dispositions, naming conventions.
+ Assist with Directorate's File Plan.
+ Attend required training via CBT or in-person.
+ Attend Townhalls or other associated events.
+ Work closely with the Primary Information Officer and designated Information Officer within the G Front Office.
+ Create Management and Execution Tracker tool (MET) entries with travel dates, location, justification, cost estimations.
+ Process Defense Travel (DTS) records with reservation of airfare or other mode of transportation, prepare travel packages to include, itinerary, hotel, and other travel needs. Delivering travel packages to deployers
+ Support the Directorate's Business Continuity Planners in the definition of prioritized continuity procedures, roles, responsibilities, and resources necessary for complete restoration or continuance of critical G business processes, to include the development of associated recall roster and emergency notification chains.
+ Operations Security (OPSEC)
+ Coordinate non-monetary awards, attend meetings, capture notes to relay to Awards Coordinators.
+ Prepare award certificate for presentations, activities, and vision.
+ Schedule and coordinate meetings as needed.
+ Manage calendars to forecast and de-conflict appointments.
+ Obtain Read-Ahead materials.
+ Develop Standard Operating Procedures (SOPs)/Workflows
+ Assist in the development, maintenance, or improvements of G business operations policies.
Required skills & experience:
+ 11+ years of relevant office management experience with a Bachelors’ degree; OR 15 +years of experience within an Office Management/Staff Officer Support field and a High School diploma
+ Expertise in MS Office, PowerPoint, and Excel
+ Experience using N-CERTS and DTS, obtaining read-ahead materials, managing calendars, and providing administrative support to senior leadership.
+ Ability to work with little to no supervision, but report to Government leads on challenges that may impact products to the customer.
+ Familiarization with the Correspondence Manual that implements uniform standards of preparing correspondence. Proficiency on how to write, edit, and review for proper grammar and style.
Security Clearance Requirements:
+ TS/SCI with the ability to obtain and maintain Poly
Physical Requirements:
+ Able to remain in a stationary position 50%.
+ Constantly operate a computer and other office productivity machinery, such as a copier, scanner, and computer printer.
+ Frequently communicate with co-workers, management, and customers, which may involve delivering presentations.
#GEOINTOpportunities
For all positions requiring access to technology/software source code that is subject to export control laws, employment with the company is contingent on either verifying U.S.-person status or obtaining any necessary license. The applicant will be required to answer certain questions for export control purposes, and that information will be reviewed by compliance personnel to ensure compliance with federal law. ManTech may choose not to apply for a license for such individuals whose access to export-controlled technology or software source code may require authorization and may decline to proceed with an applicant on that basis alone.
ManTech International Corporation, as well as its subsidiaries proactively fulfills its role as an equal opportunity employer. We do not discriminate against any employee or applicant for employment because of race, color, sex, religion, age, sexual orientation, gender identity and expression, national origin, marital status, physical or mental disability, status as a Disabled Veteran, Recently Separated Veteran, Active Duty Wartime or Campaign Badge Veteran, Armed Forces Services Medal, or any other characteristic protected by law.
If you require a reasonable accommodation to apply for a position with ManTech through its online applicant system, please contact ManTech's Corporate EEO Department at (703) 218-6000. ManTech is an affirmative action/equal opportunity employer - minorities, females, disabled and protected veterans are urged to apply. ManTech's utilization of any external recruitment or job placement agency is predicated upon its full compliance with our equal opportunity/affirmative action policies. ManTech does not accept resumes from unsolicited recruiting firms. We pay no fees for unsolicited services.
If you are a qualified individual with a disability or a disabled veteran, you have the right to request an accommodation if you are unable or limited in your ability to use or access https://mantech.avature.net/en_US/careers as a result of your disability. To request an accommodation please click careers@mantech.com and provide your name and contact information.
Source : ManTech
