Senior Office Manager - Anchor Construction Corporation

Job Title: Senior Office Manager

Position Summary: The Senior Office Manager will oversee office management, admin operations, internal/external communications, and company-wide event planning while leading special projects for the President. This role will drive strategic initiatives, coordinate team efforts, and act as a liaison between departments to foster organizational growth and a positive workplace culture. Additionally, this position will partner with the leadership team and HR to review, develop and advance Anchor's employee engagement, marketing, and social media outreach.

Key Responsibilities:

• Office Management:
  • Oversee and manage all administrative functions, ensuring efficient office operations.
  • Develop and implement office policies and procedures to improve efficiency and effectiveness.
  • Ensure the office is well-maintained, stocked with necessary supplies, and equipped with proper technology and systems.
  • Manage Anchor file and record storage system.
  • Foster effective communication between the President and the departments.
  • Coordinate with different departments to ensure alignment and collaboration on office-related projects.
  • Liaise with vendors, and service providers to ensure a smooth operation of the office.
• Team Leadership:
  • Supervise and mentor administrative staff, ensuring that team members meet performance expectations.
  • Conduct performance reviews, set goals, and provide ongoing feedback to team members.
  • Coordinate and delegate tasks to ensure smooth workflow and timely completion of projects.
  • Practice effective delegation of tasks amongst the administrative staff to assist with timely completion and broaden staff experience.
• Financial Management:
  • Oversee the office budget, including expense tracking, purchasing, and vendor management.
  • Approve and process invoices, purchase orders, and other financial documents in compliance with company policies.
  • Assist in financial reporting and analysis as required.
• Communication and Liaison:
  • Act as the primary point of contact for internal and external communications related to office management and operations.
  • Manage Anchor event planning, e.g. Christmas Party; 40th Anniversary Party; Forbes Campus Opening; 2025 Movie Premiere.
  • Manage and update Anchor website.
  • Manage and update Anchor social media accounts.
  • Manage Anchor internal newsletter.
  • Manage Anchor promotional materials (marketing videos, brochures, one-page project descriptions, Anchor history book).
  • Manage Anchor contact lists for customers, clients, vendors, affiliates through CRM and/or Vista software systems.
  • Draft and document standard operating procedures for the CEO Team.

• Employee Engagement:
  • Collaborate with HR to design and implement employee engagement initiatives that promote a positive workplace culture and enhance employee satisfaction.
  • Support diversity, equity, and inclusion (DEI) initiatives by coordinating related events and promoting company values through internal and external communication.

• Strategic Planning:
  • Contribute to long-term planning and strategy development from the Admin Operations perspective.
  • Identify opportunities for improvement and implement best practices to enhance office efficiency across the organization.
  • Support executive management in decision-making processes by providing insights and recommendations from Admin Operations perspective.

Qualifications:

• Bachelor's degree in Business Administration, Management, or equivalent-related experience.
• 5+ years of experience in office management
• Strong leadership and team management skills.
• Excellent organizational and multitasking abilities.
• Proficiency in office software (e.g., Microsoft Office Suite) and familiarity with office management tools.
• Strong understanding of financial management and budgeting.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Experience in project management is a plus.

Working Conditions:

• Full-time position, typically Monday through Friday.
• Office environment with occasional travel to other locations as needed.
• May require occasional evening or weekend work depending on project deadlines or emergencies.

Pay Range:$90,000 - $100,000

Benefits:

Anchor Construction Corporation offers competitive salary, paid holidays, 401k retirement plan, health insurance, dental insurance, vision insurance, life insurance, short term disability, accidental death & disability insurance, an employee assistance program, DC commuter benefits, and voluntary insurances such as long term disability, hospital indemnity, critical illness, accident coverage and whole life insurance.

About Anchor

Anchor Construction Corporation is one of the Midâ€Atlantic Region's most respected and leading self†performing utility and infrastructure firms, delivering superior solutions for public agencies, utilities, and businesses east and west of the Chesapeake Bay (throughout Maryland, Virginia, Delaware, and Washington, D.C.). Anchor offers construction services in a variety of markets including bridges, dry and wet utilities, and green infrastructure. Anchor employs over 450 professionals.

Anchor Construction is an Equal Employment Opportunity/Affirmative Action Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by law.