Senior Paralegal at Vaco, LLC
Costa Mesa, CA 92626
About the Job
Position Overview: Immediate Need, temp to hire opportunity. Hybrid work schedule (2 days a week in the office, 3 days at home)
This role provides legal support with a primary focus on corporate governance, covering a wide range of responsibilities for the company and its affiliated entities. Key duties include maintaining corporate minute books, assisting with SEC reporting, managing annual meetings, and handling various corporate legal issues. The position also involves managing new litigation and pre-litigation matters, insurance issues, and legal holds, with an emphasis on balancing business and legal considerations to effectively identify and manage risks.
Key Responsibilities:
Provide legal guidance and support on corporate governance and litigation matters, including but not limited to the following:
- Maintain and organize board and committee minute books, as well as director and officer files.
- Oversee key corporate governance documents and policies.
- Plan and prepare for the annual shareholder meeting, including drafting and distributing proxy materials and related documents.
- Coordinate all aspects of Board of Directors and Committee meetings, including drafting agendas, minutes, resolutions, consents, and managing record-keeping.
- Handle stockholder matters, including maintaining equity documentation, assisting with equity plan administration, and managing insider trading processes.
- Prepare and file SEC documents such as Section 16 filings, and provide support for 10-K and 10-Q filings while ensuring compliance with NASDAQ rules.
- Implement and manage a corporate compliance calendar and maintain records retention programs.
- Serve as the custodian of corporate records and liaise with auditors regarding corporate recordkeeping.
- Manage corporate authority structures, including delegations of authority and powers of attorney.
- Support compliance-related policies and processes, including training, enforcement, and adherence to regulations.
- Research and stay updated on corporate governance trends, develop internal resources, and maintain organized documentation.
- Manage all aspects of legal holds, including issuing hold notices, following up with relevant individuals, and ensuring records are maintained in compliance with retention obligations.
- Track and report on litigation and pre-litigation matters, including key metrics and case statuses.
- Report claims to insurance providers and manage related communications.
Serve as a representative of the Legal department, fostering positive working relationships across all levels of the organization.
Perform other duties as assigned by the supervisor.
Qualifications:
Education and Experience:
- Associate degree or equivalent required; Bachelor's degree preferred.
- Minimum of 5 years of experience as a paralegal, with a focus on corporate or SEC matters, ideally within the retail, hospitality, or restaurant industries.
- In-house paralegal experience is highly desirable.
Certifications:
- Paralegal certificate from an accredited program required.
This position is ideal for someone with extensive paralegal experience who is looking to contribute to the corporate governance and legal compliance efforts of a dynamic organization.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
