Senior Payroll Specialist - Virtual Company
Brandon, FL 33511
About the Job
Key Responsibilities:
- Process complex payrolls for diverse pay groups on varying schedules
- Manage payroll-related accounting tasks, including journal entries and account reconciliation
- Analyze and resolve payroll discrepancies, including tax mismatches and W-2 corrections
- Oversee 401k-related tasks, including biweekly/monthly audits and fund transfers
- Ensure accuracy of payroll data, including salary adjustments and deductions
- Conduct regular audits of payroll reports and W-2 error checks
- Perform quarterly tax reconciliations and variance resolution
- Spearhead new local and state account registrations
- Stay current on tax compliance updates and discuss with management
- Assist with federal/state tax statement reviews and resolutions
- Support employees with tax elections and special tax calculations
- Conduct daily tax/settlement reconciliations
- Serve as primary contact for internal and external payroll inquiries
- Undertake special projects as assigned
Required Skills:
- Strong analytical and problem-solving abilities
- Ability to work efficiently under pressure and meet strict deadlines
- Adaptability in handling late data or last-minute changes
- Proficiency in managing high-volume email communication
- Commitment to maintaining confidentiality
- Exceptional attention to detail
- Excellent communication skills
- Capability to work independently
Qualifications:
- Bachelor's degree in Accounting or Finance
- FPC or CPP Certification preferred
- Minimum 6 years of progressive payroll experience
- In-depth knowledge of payroll taxes, best practices, and regulations
- Proficiency in Workday
- Experience in law firms or professional service organizations is a plus
- Advanced MS Excel skills (IF statements, VLOOKUP, PivotTables, etc.)
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.
