Senior Payroll Specialist at Vaco, LLC
Los Angeles, CA
About the Job
Vaco is seeking an experienced and detail-oriented Senior Payroll Specialist to join
The Senior Payroll Specialist will play a crucial role in managing the end-to-end payroll process, ensuring accuracy, compliance, and efficiency
This position requires extensive knowledge of payroll practices, strong analytical skills, and the ability to handle complex payroll scenarios.
Key Responsibilities:
Payroll Processing:
Oversee the processing of bi-weekly, semi-monthly, and monthly payrolls for all employees.
Ensure accurate entry of working hours, wages, bonuses, and commissions.
Handle off-cycle payrolls and payroll adjustments as needed.
Process payroll for new hires, terminations, and other employee changes.
Compliance and Reporting:
Ensure compliance with federal, state, and local payroll regulations.
Prepare and submit payroll tax filings and reports.
Track and deduct garnishments, tax levies, and other special payroll deductions.
Auditing and Reconciliation:
Conduct regular audits to ensure payroll accuracy and compliance.
Reconcile payroll prior to transmission and validate confirmed reports.
Address and resolve any discrepancies in payroll data.
Systems Management:
Maintain and update payroll systems and employee records.
Assist in the implementation and maintenance of payroll software.
Collaborate with IT and HR departments to resolve system issues.
Employee Support:
Address and resolve complex payroll-related queries and concerns from employees.
Provide guidance on payroll policies and procedures.
Educate employees on payroll-related topics and changes.
Team Leadership:
Supervise and mentor junior payroll staff.
Delegate tasks and ensure efficient workflow within the payroll team.
Assist in the development and implementation of payroll training programs.
Requirements:
Experience: Minimum of 4-5 years of payroll processing experience.
Technical Skills: Proficiency with payroll software (e.g., ADP, Paychex, Workday) and Microsoft Office Suite, particularly Excel.
Knowledge: In-depth understanding of payroll practices, tax regulations, and wage and hour laws.
Skills:Strong analytical and problem-solving abilities.
Excellent organizational and time management skills.
Superior communication skills, both verbal and written.
Ability to handle sensitive and confidential information with discretion.
Strong attention to detail and accuracy.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
The Senior Payroll Specialist will play a crucial role in managing the end-to-end payroll process, ensuring accuracy, compliance, and efficiency
This position requires extensive knowledge of payroll practices, strong analytical skills, and the ability to handle complex payroll scenarios.
Key Responsibilities:
Payroll Processing:
Oversee the processing of bi-weekly, semi-monthly, and monthly payrolls for all employees.
Ensure accurate entry of working hours, wages, bonuses, and commissions.
Handle off-cycle payrolls and payroll adjustments as needed.
Process payroll for new hires, terminations, and other employee changes.
Compliance and Reporting:
Ensure compliance with federal, state, and local payroll regulations.
Prepare and submit payroll tax filings and reports.
Track and deduct garnishments, tax levies, and other special payroll deductions.
Auditing and Reconciliation:
Conduct regular audits to ensure payroll accuracy and compliance.
Reconcile payroll prior to transmission and validate confirmed reports.
Address and resolve any discrepancies in payroll data.
Systems Management:
Maintain and update payroll systems and employee records.
Assist in the implementation and maintenance of payroll software.
Collaborate with IT and HR departments to resolve system issues.
Employee Support:
Address and resolve complex payroll-related queries and concerns from employees.
Provide guidance on payroll policies and procedures.
Educate employees on payroll-related topics and changes.
Team Leadership:
Supervise and mentor junior payroll staff.
Delegate tasks and ensure efficient workflow within the payroll team.
Assist in the development and implementation of payroll training programs.
Requirements:
Experience: Minimum of 4-5 years of payroll processing experience.
Technical Skills: Proficiency with payroll software (e.g., ADP, Paychex, Workday) and Microsoft Office Suite, particularly Excel.
Knowledge: In-depth understanding of payroll practices, tax regulations, and wage and hour laws.
Skills:Strong analytical and problem-solving abilities.
Excellent organizational and time management skills.
Superior communication skills, both verbal and written.
Ability to handle sensitive and confidential information with discretion.
Strong attention to detail and accuracy.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals
As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations
If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact
HR@vaco.com
.Vaco also wants all applicants to know their rights that workplace discrimination is illegal
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity
You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications
You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application
In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies
California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
Virginia residents may access our state specific policies here.
Residents of all other states may access our policies here
Canadian residents may access our policies in English here and in French here.
Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
the individual’s skill sets, experience and training;
licensure and certification requirements;
office location and other geographic considerations;
other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure
The individual may also be eligible for discretionary bonuses.
