Senior Project Manager I - Bartlett & West

About Us:Bartlett & West is an engineering, architecture, technology, and other professional services firm headquartered in Topeka, KS with 19 offices in seven states throughout the Midwest. As a completely employee-owned company, Bartlett & West has a “We Before Me” mentality. We prioritize service to our clients, communities, and each other. We’re less concerned about titles and more concerned about how each person can be supported to make the greatest impact.

POSITION SUMMARY:              

This position will on traffic engineering projects including focus areas of traffic signal design, signing, pavement markings, and analyses. This position is recognized as a technical specialist with an in-depth knowledge in focus area. This position is responsible for the complete management of all assigned projects, ranging in size and complexity.  This also could be a member of teams that are managed by other project managers.  Full management and authority of assigned projects includes, identifying and meeting client expectations, pricing and negotiating contracts, performing engineering services, oversight of project quality, resource identification and management, meeting project schedules and profitability goals.  May participate in developing and maintaining client relationships, and marketing company services.

Essential Functions & Responsibilities:

• Executes planning for projects, including development of the project scope, task organization, estimates of effort and other required resources, and schedules necessary to complete the project. Creates estimate of cost and budget for the project.
• Executes internal project setup procedures in accordance with the company’s policies.
• Directs, manages and participates in the production of the project deliverables including but not limited to: preliminary studies, plans and cost estimates, definition of and oversight of design surveys, designs and plan production, project status/review meetings, specification and contract document development and production.
• May participate in the monthly project accounting process, including review of time and expense charges to projects, timely preparation of invoicing and management of accounts receivable (A/R) and work-in-process (WIP) in accordance with the company’s policies.
• Reviews and assesses the progress and financial performance of all assigned projects on a regular and ongoing basis. Coordinates and implements changes in resource assignments, production methods, etc. to achieve optimum efficiency and profitability. 
• Communicates openly and frequently with clients during the course of a project to ensure that all issues are addressed efficiently to the client’s satisfaction. Prepares, conducts and documents all progress review and other meetings.
• Conducts project closeout, including contract closeout and internal evaluation of project performance relative to the budget.
• Understands the company’s client service model and applies these principles to all interactions with clients.
• Participates in developing a culture of discipline, where the meeting of goals and deadlines is required not only with clients but with others throughout the company. Meets all administrative requirements and requests established by the company on the dates specified (e.g., timesheet submission, invoice preparation and submission, report submission and other corporate directives, etc.)
• Stays abreast of new engineering trends and techniques. Participates in professional organization(s) in the manager’s area of expertise and/or client focus.  Maintains professional licensure in the states required by the company.
• Implements divisional and company standards and company processes such as file management systems and resource management/project planning systems.
• Develops and fosters an open environment encouraging communications among team members assigned to a project.
• Provides information in developing strategic opportunities to senior managers.
• May assist with developing business; develops proposals; makes client presentations; closes the sale with clients.
• Mentors Project Managers
• Manages all aspect of project deliverables and will assist other lower level PMs with theirs; projects are usually large in size; oversees and directs the assignments of staff assigned to the project to meet deliverables.
• May participate in on-going client maintenance and support opportunities; makes project driven presentations to client; participates in client maintenance and relationship development; resolves client issues/concerns with the involvement of the CSM and other applicable Sr. Management.
• May become involved in building the company’s external image (serving on a board for example; participating in community activities).
• May recommend staff resource planning and train staff.
• May assist with accounts receivable in accordance with company policy; assists in resolving all issues.
• May assist with the monthly project accounting process, including review of time and expense charges to projects, timely preparation of invoicing and management of work in process according to company policy.
• Reviews personal and staff labor utilization; makes corrections.
• Recommends sub-consultants.
• Selects staff for project teams; provides performance feedback to direct manager of employee. 
• May have direct reports and participate in the hiring of employees.
• May act as a primary contact with State and Federal agencies and/or serve on local or state boards.

Knowledge, Skills, Abilities:

• Effective communication skills (verbal and written)
• Excellent listening and reading skills, including proofreading
• Effective problem solving and decision making skills
• Strong interpersonal skills to develop and maintain client and employee relationships
• Ability to lead, train, and mentor others
• Self-awareness: Knowing one’s strengths and limits with a strong sense of one’s self-worth and capabilities
• Self-regulation: Keeping emotions in check; trustworthy; taking responsibility for personal performance; flexibility; innovative
• Customer service orientation
• Political awareness: Reads a group’s emotional current and power relationships
• Collaborative
• Ability to negotiate
• Analytical and critical thinking skills
• Ability to achieve business results
• Strong organizational skills and the ability to maintain appropriate amount of detail
• Demonstrates a high degree of creativity, foresight, and mature judgment in planning, organizing and problem analysis and resolution
• Strong proficiency in MS Office Suite including Word, Excel, PowerPoint, and Outlook
• Ability to embrace new technology and processes including learning other software programs as needed (Adobe, Bluebeam, Deltek Vision accounting and project planning software, Client Relationship Management software, etc.)
• Exhibits initiative, responsibility, flexibility, and leadership
• Good time management skills with ability to handle complex deadline driven workload
• Ability to work independently and within a team successfully

Education: 
Bachelor’s degree in civil engineering or related engineering field required.

Experience:

12 + years engineering experience in appropriate discipline and Texas P.E. licensure required. Knowledge/experience of MicroStation, GIS, and related design software preferred.  Must obtain professional licensure in the states required by the company as soon as possible. Preferably, TxDOT pre-certified in categories: 3.7.1, 7.1.1, 7.3.1, 8.1.1, 8.2.1, and 8.3.1, or able to achieve pre-certification within 6 months of hire.

Travel Expectations:

Must be able to travel in-state and out-of-state on occasion, which usually would consist of visiting other office locations, project sites, attending seminars or business meetings.  Minimum travel is 20% of the time depending on projects.  Certain positions will require more travel.  Travel expectations will be communicated through the employee-owner’s manager, and for newly open positions, travel expectations will be reflected in the job posting announcement.  Driver’s license with clean driving record required.

This job description is not designed to cover or contain a listing of all functions and responsibilities that are required of this position.  Employee owners are expected to take on additional responsibilities as requested.

Bartlett & West is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, sexual orientation, status as a protected veteran or status as a qualified individual with disability.  

An offer is contingent upon successfully passing the pre-employment drug screen. Drug screen will need to complete within 48 hours of being contacted. 

Nearly all positions at Bartlett & West can require employee-owners to operate a motor vehicle on public roads in the course of their duties.  Accordingly, all employees may be required to have acceptable driving records and to provide an authorization to the Company to periodically obtain MVR reports”.      

Bartlett & West partners with businesses and communities to build smarter, stronger, more connected infrastructure. From railroad GIS to industrial parks and city planning, we provide innovative technology and engineering solutions to clients worldwide. With deep industry knowledge and a passion for creative problem solving, we engineer better tomorrows.

Bartlett & West is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, sexual orientation, status as a protected veteran or status as a qualified individual with disability.