Senior Vendor Master Data Specialist - ICONMA, LLC
Boston, MA 02118
About the Job
POSITION SUMMARY:
The Senior Vendor Master Data Specialist is responsible for developing and fostering strong working relationships with vendors, leading day-to-day activities that support maintaining and updating the Vendor Master Data records. Identifying and managing critical data management issues, and mitigating vendor fraud. The Senior Master Data Specialist will provide education, create and facilitate training to internal and external stakeholders, and resolve issues to maintain the vendor data. Responsible for ensuring compliance with regulatory parties and managing the reconciliation of annual 1099 reporting. In addition, s/he will be responsible for processing vendor payments in a timely manner interruption of supplies or services that would affect care, while also enforcing policies, ensuring that the Health System’s cash is appropriately administered, and coordinates with the Supply Chain Operation Department to ensure Vendor Net-terms and contracts are reviewed and maintained.
ESSENTIAL RESPONSIBILITIES / DUTIES:
• Provide timely and accurate creation and maintenance of vendor master data in adherence with SOX, internal controls, and clients policies
• Serve as a primary liaison between client and vendors
• Develop and strengthen relationships with vendors
• Communicate with management, suppliers, and stakeholders regarding vendor setup data and requests to establish and fulfill the requirements for Vendor Master Data
• Maintain and update Vendor Master Data records in adherence with internal controls and external audit & ad-hoc requests as required
• Update and maintain Vendor Master Data records for completeness, accuracy, and appropriate approval before finalizing entries
• Identify and manage critical data management issues and mitigate vendor fraud
• Securely gather and store support data e.g., TIN matching, W9 maintenance
• Ensure service level agreement (SLAs) are met through the development of KPIs, alerts and reports required by the management and reports as related to master data quality
• Create and manage process documentation and desktop procedures
• Prepare vendor and account reconciliations
• Provide education and training to stakeholders regarding vendor setup, maintenance, and requirements for changes to the vendor database
• Leads continued process improvement in Vendor Master Data processes.
• Leads reconciliation of annual 1099 reporting
• Establishes Standardization related to Accounts Payable Vendor Management process ensures
• Validate Other Regulatory Parties - based on your industry/company (Dunn & Bradstreet, Office of Inspector General OIG for Healthcare, etc.)
• Validate Net-term and Contractual obligations to ensure savings and procurement policy compliance
• Special projects and other duties as assigned
Must adhere to all of client’s RESPECT behavioral standards.
JOB REQUIREMENTS
EDUCATION:
Bachelor’s degree
EXPERIENCE:
5 or more years of experience in accounts payable, supply chain, vendor data management , or finance related field
KNOWLEDGE AND SKILLS:
Ability to use Microsoft Office suite, including Outlook, Word and Excel. Knowledge of Lawson/Infor General Ledger system preferred; Ability to learn and use the system effectively, required.
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
The Senior Vendor Master Data Specialist is responsible for developing and fostering strong working relationships with vendors, leading day-to-day activities that support maintaining and updating the Vendor Master Data records. Identifying and managing critical data management issues, and mitigating vendor fraud. The Senior Master Data Specialist will provide education, create and facilitate training to internal and external stakeholders, and resolve issues to maintain the vendor data. Responsible for ensuring compliance with regulatory parties and managing the reconciliation of annual 1099 reporting. In addition, s/he will be responsible for processing vendor payments in a timely manner interruption of supplies or services that would affect care, while also enforcing policies, ensuring that the Health System’s cash is appropriately administered, and coordinates with the Supply Chain Operation Department to ensure Vendor Net-terms and contracts are reviewed and maintained.
ESSENTIAL RESPONSIBILITIES / DUTIES:
• Provide timely and accurate creation and maintenance of vendor master data in adherence with SOX, internal controls, and clients policies
• Serve as a primary liaison between client and vendors
• Develop and strengthen relationships with vendors
• Communicate with management, suppliers, and stakeholders regarding vendor setup data and requests to establish and fulfill the requirements for Vendor Master Data
• Maintain and update Vendor Master Data records in adherence with internal controls and external audit & ad-hoc requests as required
• Update and maintain Vendor Master Data records for completeness, accuracy, and appropriate approval before finalizing entries
• Identify and manage critical data management issues and mitigate vendor fraud
• Securely gather and store support data e.g., TIN matching, W9 maintenance
• Ensure service level agreement (SLAs) are met through the development of KPIs, alerts and reports required by the management and reports as related to master data quality
• Create and manage process documentation and desktop procedures
• Prepare vendor and account reconciliations
• Provide education and training to stakeholders regarding vendor setup, maintenance, and requirements for changes to the vendor database
• Leads continued process improvement in Vendor Master Data processes.
• Leads reconciliation of annual 1099 reporting
• Establishes Standardization related to Accounts Payable Vendor Management process ensures
• Validate Other Regulatory Parties - based on your industry/company (Dunn & Bradstreet, Office of Inspector General OIG for Healthcare, etc.)
• Validate Net-term and Contractual obligations to ensure savings and procurement policy compliance
• Special projects and other duties as assigned
Must adhere to all of client’s RESPECT behavioral standards.
JOB REQUIREMENTS
EDUCATION:
Bachelor’s degree
EXPERIENCE:
5 or more years of experience in accounts payable, supply chain, vendor data management , or finance related field
KNOWLEDGE AND SKILLS:
Ability to use Microsoft Office suite, including Outlook, Word and Excel. Knowledge of Lawson/Infor General Ledger system preferred; Ability to learn and use the system effectively, required.
As an equal opportunity employer, ICONMA provides an employment environment that supports and encourages the abilities of all persons without regard to race, color, religion, gender, sexual orientation, gender identity or express, ethnicity, national origin, age, disability status, political affiliation, genetics, marital status, protected veteran status, or any other characteristic protected by federal, state, or local laws.
Source : ICONMA, LLC
