Shelter Manager/Singles Case Manager - The Salvation Army

Description DEPARTMENT: JMFL - Social Services UNIT: Tacoma Citadel Corps POSITION TITLE: Shelter Manager/Singles Case Manager - Full-Time (35 hours) REPORTS TO: Director of Social Services COMPENSATION: $20.00 per hour GENERAL STATEMENT: The Salvation Army is a branch of the Christian Church and the ultimate goal of all programs is spiritual regeneration of all people. The Salvation Army is an equal opportunity employer. SCOPE OF POSITION: The Jarvie Memorial Family Lodge Shelter Manager/Singles Case Manager is an essential team leader for the shelter program, providing upkeep to the property as well as interacting with clients. Primarily, the role includes making decisions about cases, such as intakes and exits, keeping track of data entry into Wellsky and HMIS (HMIS Administrator, JMFL) including but not limited to gathering information, ensure quality of data entry into HMIS and input of data into HMIS, organizing resident chores and schedules, and scheduling and accompanying contractors and service providers,. The role of SM/SCM provides case management to the single participants. Staff will be provided training opportunities and will be expected to operate as relief for the Program Aides during vacations, sick times, weekends, and holidays. ESSENTIAL SHELTER MANAGEMENT RESPONSIBILITIES + Employee scheduling: Making sure that the JMFL is covered by program staff at all times. + Make decisions about entries and exits, background checks, and consulting with the Pathway of Hope Case Manager on status. + HMIS and Wellsky Data quality control, gathering of data and data input. + Communicate effectively with other employees, visitors, and volunteers. + Keep track of resident rule violations and recording information on incidents. + Respond to emergency situations in a calm and reserved manner, and using de-escalation methods when necessary. + Along with Program staff, performing regular room checks to make sure residents maintain clean and tidy client rooms. + Managing changeover cleaning tasks, and making sure rooms are ready for new clients within 24 hours of previous client exit. + Night staff time management responsibility): Keeping track of VALEO night crew's timesheets, communication sheets, and responsibility checklists. + Food Management responsibility (In cooperation with LPA or Food Manager): Supervising the food services for the JMFL, including menus, food ordering/stocking with Warehouse Operations Manager and Food Pantry Manager, keeping the kitchen and dining room clean and tidy, and keeping track of equipment maintenance and repair. + Maintenance responsibility: Reporting and keeping track of maintenance and upkeep issues in collaboration with the Administration department. + JMFL Site Safety Coordinator: maintaining safety in cooperation with other Site Safety Coordinators and NW Divisional Headquarters Property Department. ESSENTIAL SINGLE PARTICIPIPANTS CASE MANAGEMENT RESPONSIBILITIES: + Meet weekly with all single participants, individually or in a group setting, providing updates to the Director of Social Services + Moderate weekly group meetings of single participants + Provide resources to find assistance, such as housing, benefits, counseling, addiction services, and other needed services + Maintaining participant files, both paper versions and Wellsky/HMIS (HMIS Administrator) + ensuring a safe communal living environment, to include the encouragement of voluntary compliance with house rules and policies. Client Rights & Responsibilities can be referred to for further detail. + Properly document incidents of non-compliance with house rules and policies, as well as any safety concerns. Use the required procedures for reporting process. + Respond to emergency situations that may arise, making independent decisions within policy guidelines, as necessary. Provide crisis intervention and institute security procedures should a critical or threatening situation arise. Provide timely and appropriate notification to police, fire, emergency medical and supervisory authorities. + Provide orientation, support and supervision for Program Staff. + Attend all scheduled staff meetings, including All Staff Meetings and Case Management Staff Meetings. + Check work email and keep updated on changeover reports from colleagues, and fill in a changeover report at the end of every shift. + During some shifts, it is possible that the employee will be the only person on duty. + Other duties as assigned by the Director of Social Services KNOWLEDGE, SKILLS AND ABILITIES: + Bachelor of Social Work, or equivalent degree + 3 years of work experience in Shelter or similar Social Services situations + Experience with Wellsky/HMIS data systems + Understanding of simple maintenance/repair concepts + Detail oriented and ability to multi-task + Ability to be empathetic to participants in crisis (Trauma informed training) + Ability to quickly learn and apply new information/skills + Sensitivity to and understanding of the comprehensive mission of The Salvation Army + Strong verbal and written communication skills + Ability to work independently and as part of a team + Self-motivated with the ability to work with minimal supervision + Ability to work in a challenging environment and maintain poise under pressure + Ability and willingness to keep information confidential + Must complete and adhere to Protecting the Mission requirements and guidelines, including the ability to pass a TSA background check + Possess or acquire WA State Food Worker Card + Ability to keep an accurate record of work hours. SOFTWARE-REALTED SKILLS: + Experience with Microsoft Word and Excel + Experience with Wellsky and HMIS, or willingness to be trained + Email + Cisco Phone System PHYSICAL REQUIREMNTS: + Ability to sit, walk, stand, bend, squat, climb, kneel, and twist on an intermittent or continuous basis + Ability to operate telephone + Ability to operate desktop or laptop computer + Ability to lift up to 25 lbs. (emptying trash, moving boxes, etc.) + Ability to go up and down stairs safely while carrying things Qualified individuals must be able to perform the essential duties of this position with or without accommodation. A qualified person with a disability may request a modification or adjustment to the job or work environment in order to meet the physical requirements of the position. The Salvation Army will attempt to satisfy requests as long as the accommodation needed is reasonable and no undue hardship would result. Mission Statement The Salvation Army, an international movement, is an evangelical part of the universal Christian church. Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the Gospel of Jesus Christ and to meet human needs in His name without discrimination. A critical part of employment in this organization is the modeling of Christian principals while on duty. As a representative of this organization it is imperative that you present yourself to be professional and of high moral standard. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)