Sheriff's Office Records Technician - Archuleta County

JOB SUMMARY - RECORDS TECHNICIAN:

Handles sensitive information and requests requiring confidentiality. Performs a variety of complex and simple tasks in the records/reception area of the Archuleta County Sheriff's Office such as: Performing technical work regarding the input, review, maintenance, storage, retrieval, and destruction of Sheriff's Office records relating to criminal justice activities.

RECORDS TECHNICIAN - ESSENTIAL FUNCTIONS:

The duties described herein are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Processes requests for information from the public and other law enforcement agencies in compliance with Colorado Open Records Ace (CORA).

Processes requests for information from the public and other law enforcement agencies in compliance with Criminal Justice Records Act.

Assists with National Incident Base Recording System (NIBRS) reporting.

Disseminates both case information and evidentiary items to DA's office, county/district courts, DMV and other law enforcement entities with appropriate tracking for chain of custody.

Responsible for the timely and accurate sealing of criminal justice records per Court order.

Assists in the retention schedule process of criminal justice records, including scanning and destruction of said records.

May be required to obtain notary certification in order to serve as an ACSO notary.

Receive requests from Deputies for special or specific information /follows up with appropriate information and relays the same back to the Deputies/Detectives.

Makes recommendations for establishing schedules and methods for providing records management services.

Performs a wide variety of technical and clerical law enforcement support duties related to collecting, maintaining, processing confidential law enforcement data and information such as ACSO reports and arrest documents.

Maintains a schedule of court hearings and notify officers of hearings or changes regarding hearings.

Maintain Records Unit supplies.

Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of records management.

Assists citizens at the front desk and through telephone contact.

Processes payments and collects fees for a variety of tasks.

Manages the Archuleta County Sheriff's Department arrest records, booking and criminal history records, ensures work quality and adherence to established policies and procedures and performs.

Participate in the development of policies and procedures of assigned work areas; make recommendations for changes and improvements to existing standards and procedures.

Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures for assigned areas.

Process criminal record sealing and purging of documents pursuant to court orders.

Prepare analytical and statistical reports on operations and activities.

Attend and participate in professional group meetings; stay abreast of new trends and innovations in the field of records management.

Attend trainings as required.

Perform related duties as required.

MINIMUM QUALIFICATIONS - RECORDS TECHNICIAN:

Minimum twenty-one (21) years of age.

Possess the highest degree of integrity and strong interpersonal skills.

Education:

Equivalent to the completion of the twelfth grade, supplemented by two years of college level course work in law enforcement, preferred.

Bachelor's degree or higher preferred.

Experience:

Prior experience in working with and/or managing records, in a law enforcement agency preferred.

Four years of police records management experience preferred.

LicensesandCertifications:

Possession of, or ability to obtain, a valid Colorado Driver's License.