Site Coordinator / Administrative Assistant at TalentBurst

Job Title: Site Coordinator / Administrative Assistant
Location: Chapel Hill, NC, 27514
Contract

Primary Function of Position: An integral part of the organization providing administrative support to the site
He or she acts as a liaison between Management and operating departments to ensure high standards of the organization are met
The successful candidate will project a warm, competent, and professional attitude and image to all he or she comes in contact with - both internally and customer facing
He or she must be proactive, resourceful, and efficient displaying a high level of professionalism and confidentiality at all times.

Roles & Responsibilities:

Provide site support in office management and administrative services

Coordinate services and appointments for 3rd party vendors, e.g
meals, events, maintenance, facility and operation related tasks

Manage office supply inventory including refreshments to ensure availability of needed supplies within budget

Assist in purchasing of indirect materials in accordance with purchasing policies

Lead planner for Office social events and catering services

Assist visitors and or coordinate on-site interviews with candidates

Assist in Onboarding new hires with badges, cubicle set ups ( including IT equipment)

Liaison with property manager, third party service providers,

Coordinate site specific projects related to facilities, improvements

Assists with data entry as assigned

Assists with administrative duties as assigned

First point of contact for visitors, monitors main production entryway

Acts as the primary point of contact with workplace services group to ensure facilities contracts are executed appropriately (cleaning service, food/beverage service, etc.)

Special projects & other duties as assigned.

Skills, Experience, Education, & Training:

Minimum High School diploma

Excellent organizational, time management, writing and communication skills

Demonstrated knowledge and expertise in basic computer skills including MS office products (Word, Excel, Outlook, PowerPoint)

Exceptional attention to detail

Ability to think through and solve problems and exhibit good judgment with clients, vendors, and staff

Demonstrated knowledge of professional office procedure and etiquette

Adeptness to multi-task and follow up

Capable to work independently as well as in a team
Resourceful and creative self-starter

Ability to establish and maintain effective working relationships with employees and officials; ability to communicate effectively orally and in writing

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