Site Coordinator for Prison Education Wilmington College - Wilmington College

The office of Academic Affairs at Wilmington College in Wilmington, OH, invites applications for a staff position as Site Coordinator for prison education to begin as soon as possible. This is a full-time, 12-month administrative position that is primarily responsible for working in tandem with other employees to coordinate the delivery of a Wilmington College bachelor's degree in Business Administration at Warren Correctional Institution, Lebanon Correctional Institution, and Dayton Correctional Institution. The Site Coordinator supervises classes as needed, often but not exclusively between 5 and 8 pm, at one or more of the three sites (Dayton, Warren or Lebanon Correctional). This position aids with admissions, registration, student support, and the maintenance of student academic records. It requires interacting with and supporting incarcerated students in person and on site, and it requires the maintenance of paperwork and record-keeping for both Wilmington College and the Ohio Department of Rehabilitation and Correction (ODRC). This involves coordination with the Wilmington College Prison Program Manager and the Wilmington College Offices of Records and Student Services to ensure efficient and effective delivery of key services to incarcerated students. This position is primarily located in the correctional facilities, with some presence on Wilmington College's main campus. Wilmington College is a career-oriented liberal arts institution founded by and closely affiliated with the Religious Society of Friends (Quakers). Access for students to education where they are is part of our DNA. The College has a long history of serving incarcerated students and is pleased to again be offering degree programs to these students. We encourage you to review our website and learn about our history, what we are doing today, and how we are preparing for tomorrow (www.wilmington.edu). The online programs are part of the institutional growth plan.

Essential Duties and Responsibilities (the list is not exhaustive):

• Being onsite at one of the following correctional locations where Wilmington College offers its degree programs: Warren Correctional Institution, Lebanon Correctional Institution, and Dayton Correctional Institution.
• Supervising classes as needed at any of the three correctional institutions, including during evening hours.
• Aiding with admissions, registration, student support, and the maintenance of student academic records, such as obtaining lists of prospective students, recruiting these students to the program, and working with the Prison Education Program Manager and other Site Coordinators to create student admission files and advising files.
• Obtaining, verifying, and documenting high school/GED eligibility and other eligibility requirements as established by Wilmington College and the Ohio Department of Rehabilitation and Corrections.
• Recruiting and enrolling students at one of the correctional institutions to the Wilmington College B.A. degree.
• Completing FAFSA verification or resolving conflicting information issues when necessary with the help of the Main Campus Office of Financial Aid Office, and meeting with prospective students when completing enrollment to gather documentation for Pell Grant eligibility and GI Bill eligibility, if applicable.
• Maintaining essential paperwork and assisting in extensive record-keeping for both Wilmington College and the Ohio Department of Rehabilitation and Corrections.
• Making decisions proactively to resolve issues that arise onsite at any of the correctional institutions.
• Coordinating with the Wilmington College Offices of Records and Student Services and other College offices to ensure efficient and effective delivery of key services to incarcerated students.
• Initiating and overseeing the unique, confidential, individual needs related to financial aid applications within the Wilmington College PEP locations and coordinates the receipt of those applications with Wilmington College PEP financial aid staff, with special attention to the financial circumstances of incarcerated students.
• Ensuring all books and supplies are provided to faculty as needed.
• Assisting faculty in liaising with ODRC staff to develop programming that creates a smooth transfer of information and interchange between Wilmington College main campus and the Wilmington College PEP locations.
• Orienting faculty to successfully navigate the special rules, requirements, and culture of the Wilmington College PEP prison location.
• Overseeing onsite logistics in terms of administrative offices, classroom reservations, equipment, and use by faculty, staff, and students.
• Overseeing part-time Wilmington College PEP hourly support staff who are needed to assist with coverage of a site while instructors are in class.
• Organizing new student orientation at primary correctional site.
• Monitoring and submitting records for attendance and student conduct at primary correctional site.
• Working with the PEP Manager, PEP Academic Area Coordinator, additional Site Coordinators, and other relevant PEP team members to resolve shared and unique issues related to PEP operations.
• Envisioning, executing, and facilitating special projects at the Wilmington College PEP locations in collaboration with the PEP team and, at times, independently.
• Successfully completing other duties as assigned.

Performance Standards:

• Meets objectives in a timely and effective manner and strives to fulfill Wilmington College's strategic agenda.
• Exhibits necessary level of knowledge and expertise in areas of responsibility.
• Coordinates effectively with Admissions, Financial Aid, Student Success, Career Services, and Academic Affairs/Records staff, faculty members, ODRC staff, and with other college departments/employees to ensure the successful delivery of Wilmington College programming at the correctional facilities.
• Strives for excellence in the performance of responsibilities and in meeting the needs of clients/students served.
• Knows and observes ODRC, College, and departmental policies, guidelines, and procedures.
• Interacts respectfully with and supporting incarcerated students in person and on site.

Minimum Qualifications:

• Bachelor's degree required.
• Record of interacting positively and tactfully with a wide variety of people.
• Strong customer service orientation, creativity, and problem-solving skills.
• Ability to work varied schedules each week, including weekends and evenings.
• Must have a valid U.S driver's license and a reliable car for travel between the various locations.
• Strong verbal and written communication skills.
• Strong detail orientation with good personal planning and time-management skills and a history of performing these skills with minimal in person supervision in a complex operation.
• Experience in Excel, Outlook, Word, PowerPoint, and different databases is required.
• Commitment to a culture of diversity, respect for all persons, and inclusion; demonstrated ability to build working relationships with people having a wide variety of backgrounds, perspectives, and experiences different from one's own.
• Commitment to higher education opportunities for incarcerated individuals.
• Finalization of the hiring contract will be contingent upon receiving clearance to enter all Ohio Department of Rehabilitation and Corrections facilities that Wilmington College services and access necessary files/databases in those facilities for program administration.

To apply, submit:

Letter of Application that includes the candidate's interest in prison education Resume Names and contact information for at least 3 professional referencesWilmington College is an equal opportunity employer and will not discriminate unlawfully in employment matters on the basis of race, religion, gender, color, ancestry, national origin, age, disability or any other category protected by law.

Wilmington College offers a competitive compensation package including group medical, dental, vision, life and disability, retirement plan, paid holidays, vacation and sick days. We also offer tuition remission benefits, free admission to athletic and theatrical events, and discounted meals and bookstore items.

Wilmington College conducts background investigations including criminal, work history and credential confirmation on all employees as a condition of continued employment. Some positions may require additional motor vehicle record review and drug screening. Must be able to provide documentation for proof of eligibility to work in the United States.