Ski School Administrative Specialist - Vail Resorts
Leavenworth, WA
About the Job
Create Your Experience of a Lifetime!
Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).
Employee Benefits
• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
To Learn More, please review the Benefits Eligibility Summary (https://jobs.vailresortscareers.com/content/Perks-and-Benefits/?locale=en_US)
Job Summary:
Provide direct administrative support to the Director of Skier Services, the Ski & Snowboard School and to support the resort as a member of the admin team under the lead of the admin to the GM. The Administrative Specialist is a member of the Ski & Snowboard School leadership team – advising on strategy, implementation, and serving as an advocate for the employee experience.
Job Specifications:
+ Outlet: Ski School
+ Expected Pay Range: $20.00 - $24.49 / hour
+ Shift & Schedule Availability: Full Time / Year Round (10 Month)
+ Skill Level: _Advanced_
Job Responsibilities:
+ Administration and Operations
+ Drive internal communication, locker room postings, the WORD, and the guest email campaigns.
+ Answer shared inbox emails within 24 hrs. Reassign inbox duties on days off.
+ Keep school website up-to-date
+ Create, update, manage Pro Connect back end with managers.
+ Create, update, manage Teams channels and shared files storage.
+ Assist Managers, Training Specialist, Supervisors and DSS with RPOS reports and data compilation.
+ Time and Labor
+ Solve time, labor and payroll problems for managers, supervisors and POD leaders.
+ Provide training on software and systems whenever requested.
+ Audit payroll monthly.
+ Send Pay Advice email to employees and guide EE through resolution.
+ Proactively support ad hoc hours, payroll approval, and payroll entry.
+ Track EE commitments, give bi-monthly (1st and 3rd weeks) status report to SSBS leadership, keep EE’s informed and help Supervisors and Managers reschedule EE’s as they become delinquent.
+ Accounting and Financial Duties:
+ Direct responsibility for purchase order and invoice processing for Nordic Center, SSBS, and Scanning departments.
+ Direct involvement as member of leadership team - creating, modifying, forecasting, monitoring and reporting on all related budgets.
+ Coordinate with Procurement to research and purchase supplies from new/existing vendors.
+ Order all supplies & name tags.
+ Provide administrative support to capital projects.
+ Support Seasonal Hiring
+ Work closely with the Managers, Assistant Manager and Supervisors to ensure that staffing levels are being maintained.
+ Track seasonal hiring, including but not limited to: interviews, communications, housing, on-boarding/off-boarding processes, check-ins, locker, boot dryer and equipment storage assignments
+ Production of onboarding and separation documents as needed.
+ Locker room maintenance.
+ Inventory and order cleaning supplies.
+ Create and implement cleaning system.
+ Manage locker distribution process.
+ Maintain accurate documentation according to departmental standards.
+ Take minutes during regularly scheduled meetings. Email meeting summaries, track action items and file notes and summaries from all meetings in Teams folder.
+ Manage EE employment documents (I9, Youth Work Authorizations) track, and resolve issues.
+ Maintain department Master Tracker.
+ Create and maintain Daily Business Tracker.
+ Collect and maintain student ability level records.
+ Must become knowledgeable of R&G, Personnel Policies and Procedures and all provisions of the Ski and Snowboard School Employee Handbook. Responsible for keeping up-to-date on policy and provision changes.
+ Responsible to adhere to internal department and company rules regarding confidentiality.
+ Perform other tasks and special projects as assigned.
The expected pay range is $20.00 - $24.49. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
_Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law._
_Requisition ID 505087_
_Reference Date: 09/16/2024_
_Job Code Function: Ski/Snow School_
Come work and play in the mountains! Whether it’s your first-time seeing snow or you were born on the slopes, joining our team means discovering (or re-discovering!) a passion for the outdoors while building lifelong connections with teammates and guests from around the world.
With 40+ resorts across 3 continents, you can join our team for a season or stay to build a career. From day one, you'll receive some of the highest compensation rates in the industry, free pass(es) along with free ski and snowboard lessons, 40% retail discounts, the chance to grow through Epic Service - our leading training and development experience, and wellness benefits to fuel your success.
Hiring for our seasonal positions occurs on a rolling basis. Applications will be accepted until December 15th or until the positions are filled (whichever is first).
Employee Benefits
• Ski/Mountain Perks! Free passes for employees, employee discounted lift tickets for friends and family AND free ski lessons
• MORE employee discounts on lodging, food, gear, and mountain shuttles
• 401(k) Retirement Plan
• Employee Assistance Program
• Excellent training and professional development
• Referral Program
To Learn More, please review the Benefits Eligibility Summary (https://jobs.vailresortscareers.com/content/Perks-and-Benefits/?locale=en_US)
Job Summary:
Provide direct administrative support to the Director of Skier Services, the Ski & Snowboard School and to support the resort as a member of the admin team under the lead of the admin to the GM. The Administrative Specialist is a member of the Ski & Snowboard School leadership team – advising on strategy, implementation, and serving as an advocate for the employee experience.
Job Specifications:
+ Outlet: Ski School
+ Expected Pay Range: $20.00 - $24.49 / hour
+ Shift & Schedule Availability: Full Time / Year Round (10 Month)
+ Skill Level: _Advanced_
Job Responsibilities:
+ Administration and Operations
+ Drive internal communication, locker room postings, the WORD, and the guest email campaigns.
+ Answer shared inbox emails within 24 hrs. Reassign inbox duties on days off.
+ Keep school website up-to-date
+ Create, update, manage Pro Connect back end with managers.
+ Create, update, manage Teams channels and shared files storage.
+ Assist Managers, Training Specialist, Supervisors and DSS with RPOS reports and data compilation.
+ Time and Labor
+ Solve time, labor and payroll problems for managers, supervisors and POD leaders.
+ Provide training on software and systems whenever requested.
+ Audit payroll monthly.
+ Send Pay Advice email to employees and guide EE through resolution.
+ Proactively support ad hoc hours, payroll approval, and payroll entry.
+ Track EE commitments, give bi-monthly (1st and 3rd weeks) status report to SSBS leadership, keep EE’s informed and help Supervisors and Managers reschedule EE’s as they become delinquent.
+ Accounting and Financial Duties:
+ Direct responsibility for purchase order and invoice processing for Nordic Center, SSBS, and Scanning departments.
+ Direct involvement as member of leadership team - creating, modifying, forecasting, monitoring and reporting on all related budgets.
+ Coordinate with Procurement to research and purchase supplies from new/existing vendors.
+ Order all supplies & name tags.
+ Provide administrative support to capital projects.
+ Support Seasonal Hiring
+ Work closely with the Managers, Assistant Manager and Supervisors to ensure that staffing levels are being maintained.
+ Track seasonal hiring, including but not limited to: interviews, communications, housing, on-boarding/off-boarding processes, check-ins, locker, boot dryer and equipment storage assignments
+ Production of onboarding and separation documents as needed.
+ Locker room maintenance.
+ Inventory and order cleaning supplies.
+ Create and implement cleaning system.
+ Manage locker distribution process.
+ Maintain accurate documentation according to departmental standards.
+ Take minutes during regularly scheduled meetings. Email meeting summaries, track action items and file notes and summaries from all meetings in Teams folder.
+ Manage EE employment documents (I9, Youth Work Authorizations) track, and resolve issues.
+ Maintain department Master Tracker.
+ Create and maintain Daily Business Tracker.
+ Collect and maintain student ability level records.
+ Must become knowledgeable of R&G, Personnel Policies and Procedures and all provisions of the Ski and Snowboard School Employee Handbook. Responsible for keeping up-to-date on policy and provision changes.
+ Responsible to adhere to internal department and company rules regarding confidentiality.
+ Perform other tasks and special projects as assigned.
The expected pay range is $20.00 - $24.49. This is the pay range we reasonably expect to pay for this position. Individual compensation decisions are based on a variety of factors.
_Vail Resorts is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other status protected by applicable law._
_Requisition ID 505087_
_Reference Date: 09/16/2024_
_Job Code Function: Ski/Snow School_
Source : Vail Resorts
