Sourcewell - NH DOE - Data Documentation Specialist - Abacus Service Corporation

The Data Documentation Specialist is a contract-based position within the NH Dept.of Education, who will be responsible for documenting data-related Standard Operating Procedures (SOPs), ER diagrams and data pipeline flow charts.

Complete Description:

IMPORTANT:
1- ONSITE Requirements: Candidates must be willing to be onsite a minimum of ONE DAY PER WEEK. Therefore, candidates submitted should be relatively LOCAL to be able to easily get to the office in-person once per week as required.
2 - Certifications AND Dates they were acquired MUST BE on resume. Any education and certifications the candidate has must be listed on the resume WITH the dates each degree/certification was acquired. Candidates will not be submitted to the client if the date information is not on the resume.
3 - Professional References Required Upon Submittal: When submitting your candidate, include a Word document that includes contact info for THREE professional references for your candidate - upload this in the same section on the Reference tab as you upload the Resume and RTR. These references must be supervisory references from past employment, and at least one of the three must be a supervisor from employment where the candidate worked in a Data Documentation Specialist role similar to what is being requested for this position. References must include the full name, phone number, and email address for the reference AND must note where, when, and how the reference worked with the submitted candidate. If you do not include the required references at time of submittal OR we find the references provided have been falsified, your candidate will be removed from consideration.
Overview:
The Data Documentation Specialist is a contract-based position within the Division of Education Analytics and Resources of the New Hampshire Department of Education. The specialist will be responsible for documenting Standard Operating Procedures (SOPs) related to data-handling, and creating detailed data maps and flow charts for assessment and accountability-related data.
These documents will outline the processes of data rostering transmission to assessment vendors, and the subsequent reception, extraction, transformation, and loading (ETL) of assessment results. The specialist will ensure that all data processes are clearly mapped and documented, promoting transparency in how data is managed and utilized. Additionally, the role involves maintaining up-to-date documentation that complies with state data governance and privacy policies. The specialist will also provide insights into potential database consolidations and the potential impacts of such initiatives.
Key Responsibilities:
Develop and maintain comprehensive documentation, including Standard Operating Procedures (SOPs), data maps, and flow charts, for data handling, rostering, and ETL processes.
Ensure that documentation aligns with state data governance and privacy policies.
Collaborate with teams to understand current data management processes and identify areas for improvement.
Provide feedback and recommendations regarding database consolidation projects and assess the potential impacts.
Ensure all data process documentation is accurate, clear, and up to date.
Maintain organized records of data processes and changes to enhance data transparency and accessibility.

Required Skills & Qualifications:
Experience in Data Documentation: Minimum of 2 years of experience documenting complex data processes, including SOPs and dataflows.
Technical Writing: Ability to translate complex technical processes into clear and concise documentation for both technical and nontechnical stakeholders.
Data Management Knowledge: Strong understanding of data handling, ETL processes, and data governance.
Proficiency in data visualization and flowchart tools (e.g., Microsoft Visio, Lucid chart, or equivalent).
Attention to Detail: Exceptional attention to detail with the ability to ensure documentation accuracy.
Collaboration Skills: Ability to work collaboratively with data analysts, developers, and state-level stakeholders.

Preferred Skills & Qualifications:
Experience in Education Data Systems: Familiarity with assessment data processes, student information systems, and accountability measures in education.
Database Management Knowledge: Understanding of database structures, particularly in the context of large scale educational data systems, specifically proficiency in reading SQL code and stored procedures and interpreting SSIS packages.
Experience with Data Integration Projects: Prior experience supporting or documenting data consolidation or integration efforts.
Certifications: Data governance certifications such as Certified Data Management Professional (CDMP) or similar.
Data Governance & Privacy: Familiarity with state and federal data privacy laws, including FERPA and other education-related data governance standards.