Special Events Coordinator - Office of Advancement - Georgetown Univerisity

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.






Requirements






Georgetown University’s Office of Advancement is committed to a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our colleagues and the Georgetown community. Consistent with our Jesuit values , we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission. We invite you to learn more about the Office of Advancement, our Jesuit values , and our commitment to diversity, equity, and inclusion here (https://advancement.georgetown.edu/careers/) .




The Special Events Coordinator is responsible for managing registration and attendance tracking for Advancement events which support the alumni engagement, development, and campaign goals established by the university. This position works directly with the Director of Signature Events to evaluate the effectiveness of registration processes in supporting the overall goals of each event. The Special Events Coordinator also manages the preparation of event materials (such as name tags and event supplies), processes payments, and assists the event lead in reconciling income and coordinating other elements of the event. Serving as the first point of contact for all event inquiries from alumni and donors, additional duties include, but are not limited to:

+ Evaluate, develop, and manage effective processes for tracking attendance for various Advancement events, building event registration databases and creating appropriate registration forms.

+ Enter attendee information in the registration database, creating and proofing all attendee reports for accuracy.

+ Assemble name tags and attendee packets, processing all event payment information (before, during and after the event) and managing the registration process on-site during each event.

+ Provide on-site management of events and post-event evaluation to make suggestions for future programs.

+ Assist in planning and executing alumni and donor engagement events, coordinating with internal and external vendors on logistical needs for programs (including site and menu selection, vendor contracts, entertainment needs, audio-visual, and printed materials).

+ Ensure courteous, accurate, and timely responses to inquiries--in person, by phone, and via e-mail--from internal and external constituents.







Work Interactions


The Special Events Coordinator serves as a member of the Office of Advancement Special Events team, reporting to the Director of Signature Events. This position interacts with Advancement and university colleagues to support the planning and execution of a variety of events. In managing the registration process for events, the Special Events Coordinator oversees Advancement event volunteers and serves as the first point of contact for many alumni and donors. These Interactions are an important component of building and maintaining positive constituent relationships and the overall success of the event experience.




Requirements and Qualifications

+ Bachelor’s Degree

+ 2-3 years of experience required or equivalent combination of education and work experience

+ Possesses exceptional organizational and time management skills as well as superb attention to detail

+ Ability to concurrently balance multiple, high priorities

+ Excellent communication and customer service skills with a m ission-driven mindset






Work Mode Designation


This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation .

+ Pay Range:


The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$20.16 - $31.30



Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.








Current Georgetown Employees:


If you currently work at Georgetown University, please exit this website and login to GMS ( gms.georgetown.edu ) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.




Submission Guidelines:


Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.




Need Assistance:


If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here (http://ideaa.georgetown.edu/ada) for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.




Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website (https://georgetownworks.georgetown.edu/) .




EEO Statement:


Georgetown University is an Equal Opportunity/Affirmative Action Employer (https://policymanual.hr.georgetown.edu/https%3A//policymanual.gudrupal.georgetown.edu/201-Equal-Employment-Opportunity-Affirmative-Action) fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation) , disability status, protected veteran status, or any other characteristic protected by law (http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf) .




Benefits:


Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website (https://benefits.georgetown.edu/staff/enrolling/) .