Special Events Manager - Catholic Charities Community Services

Description

• Assist Senior Director, Development & Marketing with all special events, including but not limited to fundraising events, donor cultivation events, golf outings, Gala, cocktail receptions, luncheons and silent and live auctions etc.
• Responsible for maintaining event financial reports, budgets, guests lists, seating lists and seating materials.
• Manages and coordination of venues, entertainment, decor, production, vendors, menu planning, auction items, etc.
• Liaison with Senior Director, Development & Marketing on printed materials (i.e., schedules, invitations, programs, signage, nametags, seating cards, etc.)
• Manages production schedules, providing technical assistance at events as needed.
• Manages event logistics, such as staffing and volunteer assistance.
• Drafts correspondence and documents related to events.
• Coordinates solicitation and invitation mailings.
• Manages on-site event management, production, load-ins and close-down for events.
• Collaborate with Operations Team to ensure data is captured in Fundraising Team’s Raiser’s Edge CRM.  Use the full capabilities of the Events Module. Ensure mailing lists and attendance are tracked.
• Provides and oversees administrative support including preparing and submitting check requests, archiving event materials, event storage and inventory, shipping, and other support as needed.
• Other duties as assigned.

• Manage and oversee the events and activities of Catholic Renewal, a Corporate leadership group of restructuring professionals, including the multiple annual events, volunteer events, and email campaigns.
• Work closely with the leadership and chair of all Catholic Renewal events on event materials, including invitations and sponsorship forms, email blasts, and other design materials.
• Manage all CR event logistics including financial records, mailings, invoicing, venue and vendor coordination.
• Responsible for maintaining the Catholic Renewal contact list, coordinating email blasts, tracking attendance and donations to all events, and reporting updates back to Catholic Renewal leadership.

• Travel at least 20% of the time using public transportation or vehicle, traverse city streets, occasionally ascend/descend stairs, and be exposed to outside weather conditions.
• Remain stationary using a computer at least 50% of the time, in meetings and/or events.
• Carry a laptop or iPad to offsite work locations.
• Ability to operate standard office equipment.

• Bachelor’s degree.
• Minimum five years' experience in non-profit fundraising events or in Development for a not-for-profit.
• Donor management, solicitation, and/or volunteer management experience a plus.
• Must be organized, detail oriented, deadline driven and demonstrate follow through on cultivation leads and gift fulfillment.

• Excellent organizational skills and attention to detail
• Ability to multi-task, juggle multiple projects and multiple and simultaneous deadlines.
• Excellent written and verbal communications.
• Team player.
• Professional manner and strong interpersonal skills.
• Entrepreneurial and ability to take initiative.
• Able to work in a highly sensitive environment where confidentiality is essential.
• Strong computer skills; including Microsoft Office, Internet research, Raiser's Edge CRM.
• Able to work extended hours and late nights as dictated by events.
• Knowledge of protocol and etiquette standards.