Specialist, Accounts Payable - CECO Environmental

CECO is a leading, environmentally focused diversified industrial company, delivering innovative solutions that protect people, the environment, and industrial equipment worldwide. With more than 150 years of history and deep application expertise, CECO serves a broad range of industries, including air, water, and energy transition markets. Our legacy began in 1869 with the founding of the Dean Brothers Pump Company, addressing high-temperature pumping challenges. A century later, Claremont Engineering was established, evolving into CECO Environmental. Today, CECO proudly encompasses over 20 trusted brands, each committed to providing solutions that safeguard people, the environment, and industrial operations. 

As part of the CECO corporate team, you will play a key role in supporting the continued growth and success of our global family of brands. Whether working in finance, HR, IT, accounting, marketing, or another corporate function, your expertise will help drive efficiency and innovation across our organization. By joining CECO, you’ll be part of a company committed to protecting the environment and enhancing industrial operations, all while fostering a collaborative and purpose-driven work environment. 

The Accounts Payable Specialist is responsible for ensuring the accuracy and timeliness of Accounts Payable while maintaining adequate internal controls. The position works to support process and system improvements to increase the efficiency of the department based on best practices including electronic workflow and other new initiatives.  The position supports other back-office functions such as reporting, reconciliations, and error resolution. The position is responsible for global cross functional partnering and collaboration to optimize accounts payable management. The position is accountable for the entire accounts payable process, including the consistent application of a policy and work instructions, periodic reviews of transactions and potential risk. The position decreases critical liability hazards by stabilizing the timeliness of work completion as defined by corporate deadlines. The position prepares and organizes the documentation necessary to make payment.

Your Responsibilies Will Be:

• Receives, codes, and enters vendor invoices into workflow system.
• Assists users with best practices to support the newly created workflow process.
• Enters vendor invoices into accounting system.
• Matches purchase orders to invoices, working with internal business resources to resolve discrepancies.
• Manages the vendor payment process through scheduled check runs and prepares ACH/wire payments.
• Maintains and updates vendor database, working with vendors as needed.
• Develops quality professional relationships with vendors as well as within the company.
• Responds to both internal and external vendor inquiries related to the business.
• Analyzes current ways of working to recommend and implement process improvements.
• Maintains an effective internal financial control environment.
• Coordinates the internal approval process for vendor invoices.
• Applies knowledge of accounting practices in analyzing and recording business transactions and reconciliations.
• Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies.
• Maintains regular contact with other departments to obtain/convey information and/or to correct transactions.

Performs other duties of a similar nature and level as assigned  

Required Qualifications:

• High School Diploma or GED
• Well- versed in Microsoft Office applications (Word, Excel, Outlook)
• Strong knowledge of account review and relationship process

Preferred Qualifications:

• College level courses or equivelent desired
• 2-5 years in a computerized business accounting office preferred
• Knowledge of Microsoft Dynamics accounting application, Epicor and Global Edge software a plus
• Knowledge in Microsoft SharePoint is a plus
• Manufacturing industry and Project Management knowledge a plus

ADA Requirements (For U.S. positions only):  

Positions in this function typically require typing, sitting, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.  

• Concentrated mental and/or visual attention. The work involves performing complex tasks to very close accuracy and quality specifications, or a high degree of hand and eye coordination for sustained periods. 

• The job is typically performed under comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.  Visits to our manufacturing facility and suppliers’ facilities is required to monitor active projects and address design issues. 

• Compliance with company attendance standards.  

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met. 

We Offer: 

We provide a variety of medical insurance plans, with dental and vision coverage, Employee 401(k), tuition reimbursement, and much more.  

At CECO, we are committed to a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.  

ABOUT US 

CECO’s Commitment to Our People 

At CECO, our people are at the center of everything we do. Whether you’re a professional looking for a career change, an undergraduate student exploring opportunities, or a recent graduate with an advanced degree, you’ll find your chance to make a difference with CECO. 

ABOUT CECO 

CECO Environmental is a leading environmentally focused, diversified industrial company whose solutions protect people, the environment, and industrial equipment across the globe, serving a broad landscape of industrial air, industrial water and energy transition markets. 

We serve these markets and our global customers through our key business segments: Engineered Systems and Industrial Process Solutions. Learn more about CECO by visiting About Us. 

Equal Opportunity Employer 

CECO is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. 

Accessibility Assistance or Accommodation 

If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: hr@OneCeco.com.