Specialist, Payroll - Laramie County Community College

The mission of Laramie County Community College is to transform our students' lives through the power of inspired learning. Our over-arching goal is that our accomplishments as a community college will distinguish LCCC from others in the nation, in turn benefiting our communities and bringing pride to the Great State of Wyoming.  Our core values include Passion, Authenticity, and the Desire to Make a Difference. 

A resume and cover letter detailing how you meet the qualifications for this position is required. You can upload a resume and cover letter when you create an applicant profile.

• Hours of Work: Monday – Friday 8:00am to 5:00pm. 
• Screening will begin ASAP and continue until the position(s) is filled.
• Start date to be determined, but as soon as practicable after the hiring/interview process. Tentative start date: 12/01/2024. 

Salary and Benefits: This is a full-time, benefited Classified 8 level position. Starting wage range: $25.86 - $29.22/hourly, depending upon experience.

• Educational Benefits for the employees and dependents
• Tuition Reimbursement
• 17 Paid Holiday/Closure Days
• Two Paid Personal Days
• Healthcare/Dental/Vision/Life Insurance
• Generous Retirement Benefits - 14.62% Employer Paid/4% Employee Paid
• Paid Vacation and Sick Leave
• Onsite Childcare Center
• Professional Development Opportunities

Job Summary: Core responsibilities of this position include:

The Payroll Specialist is responsible for managing and executing payroll operations for the college, including processing payroll for full-time employees and Temporary/Other Personnel (TOP). This role ensures accurate recording, posting of payroll data, and management of direct deposit transactions. The Payroll Specialist serves as the liaison between the College and external agencies such as the Group Insurance Office, the Wyoming Retirement System, and TIAA. Additionally, the position handles state and federal tax reporting for all employees and oversees benefits payments for retirees through the TOP program. This role requires a strong understanding of payroll systems, compliance with federal and state regulations, and effective collaboration with the accounting services team, accounts payable, and human resources. The Payroll Specialist reports directly to the Accounting and Payroll Supervisor and provides guidance to the Payroll Technician I.

Other tasks may be assigned based on contemporary institutional need.

For information about Cheyenne, visit http://www.lccc.cc.wy.us/about/welcome

Essential Functions: – this position is Non-exempt , or is eligible for compensatory or overtime pay provisions of the FLSA.  This listing of essential duties is not all-inclusive, but representative, other duties may be assigned.

• Execute the full payroll process for all full-time employees by ensuring timely and accurate disbursement of payments and compliance with all federal, state, and local tax regulations.
• Increase efficiency and data accuracy by optimizing payroll system management and reporting.
• Ensure full compliance with all regulatory requirements by operating as a liaison for the college and fostering strong relationships with regulatory bodies.
• Implement coordination and communication efforts to ensure consistent alignment with organizational goals and cohesive workflow.
• Execute continuous improvement initiatives to optimize workflow and lead to sustained improvements.

Knowledge, Skills, and Abilities:

Knowledge:

• Proficient in accounting principles, financial record-keeping, and bookkeeping.
• Understanding of internal control procedures related to the recording, reconciling, and reporting of financial data.
• Extensive experience with the Colleague payroll and human resources systems.

Skills:

• Strong oral and written communication abilities.
• Excellent organizational and independent work skills.
• Proficient in computer and calculator operations.
• Critical thinking and effective filing capabilities.

Abilities:

• Ability to prepare accurate and organized financial records, particularly payroll reconciliations.
• Capable of performing detailed numerical tasks with speed and precision.
• Able to follow instructions and work collaboratively as part of a team.
• Establish and maintain productive working relationships with colleagues, external agencies, and the public.

Physical/Mental Demands: 

• To successfully perform the essential functions of this position, an employee must be able to maintain appropriate composure and necessary confidentiality with regard to both past and current employee, student, and donor data; documents; issues; etc., and respect privacy needs of employees, students, donors
• The ability to comply with highly inflexible deadlines is required to successfully perform the essential functions of this position; there will be multiple occurrences of sudden, urgent task completion required
• While performing the essential functions of this position a variable work schedule may be required including long workdays, evenings, occasional weekends and some holidays.
• There may be occurrences of interacting with employees and/or students, past employees and/or students, members of the general public, and others who express opinions, may exhibit strong emotions, which will require the employee to interact professionally, diplomatically, and appropriately in such situations
• While performing the essential duties of this position, an employee would frequently be required to move around the assigned work areas as well as within hallways, meeting rooms, and other parts of the campus facilities
• There may be multiple/daily instances of prolonged sitting, standing, and personal computer use, which would include keyboard and/or mouse usage as well as viewing a computer monitor
• An employee must frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds to perform essential position functions. A team lift technique is required for lifts exceeding 50 pounds
• Specific vision abilities required by this position include close vision, distance vision, and ability to adjust focus
• The overall work environment requires the mental ability to shift focal point quickly due to interruptions; an employee must be able to mentally track multiple projects and tasking as well
• The noise level in the work environment is usually moderate; however, there may be unexpected instances of somewhat loud sounds

NOTE: This position description is a general description; it is not intended as an employment contract, nor is it intended to describe all duties someone in this position may perform.  All employees of the College are expected to perform other tasks as assigned by their respective supervisor/manager regardless of job title or routine job duties.