Sponsored Projects - Financial Analyst - Moffitt Cancer Center
Tampa, FL 33612
About the Job
Position Highlights:
- This position is responsible for the oversight of fiscal compliance of sponsored projects, preparation of Sponsor Financial Reports, Sponsor invoicing and receivable management, subrecepient monitoring, and ensuring that internal controls surrounding these processes are operating effeciently and effectively as required for the annual Uniform Guidance (UG) audit.
- This position requires a working knowledge of federal grant guidelines, as well as other Sponsor guidelines in order to independently make decisions regarding the allowability of transactions as well as other compliance related matters.
- The position will also need to communicate effectively to others within the research administration structure concerning compliance matters and assist in making recommendations as needed.
- This position will also ensure that appropriate documentation is maintained concerning fiscal compliance in order to meet external audit requirements and sponsor audit requirements.
Responsibilities:
- Fiscal Compliance: Provides final approval for all labor cost transfers, and grant expenses transfers prepared by Research Financial Analysts (RFA)s and approved by Division Administrators (DA)s relating to all sponsored funding for the Cancer Center, to ensure compliance with sponsor funding policies as well as Institutional policies and procedures.
- Provides a financial and compliance advisory role to Principal Investigators (PI), DA and RFA within the Institution as it relates to expenditure of federal funds or other sponsored funding.
- Reviews and approves budget transfer requests prepared by RFAs, ensuring compliance with sponsor guidelines.
- Prepares and/or submits prior approval requests to Sponsors e.g. effort reduction, rebudgeting, carryforwards as requested by PIs, RFAs and/or DAs.
- Reviews documentation provided by OSR along with sponsored research awards/contracts, to ensure appropriate activity setup in Lawson relating to award specifics, i.e. date range, budget categories, billing attributes and audit reporting, works with OSR to resolve any issues relating to these items.
- Provides critical control over required subrecipient monitoring relating to Federally funded sponsored awards by reviewing the contract, committing the funds in Lawson, and reviewing invoices for allowability and period of performance.
- Additionally, works with Principal Investigator to receive programmatic approval of work performed.
- Communicates concerns regarding invoicing to subcontractor and resolves billing issues, prior to authorizing payment of invoice.
- Ensures records are maintained in accordance with federal guidelines to support the OMB Federal Uniform Grant Guidance, State requirements and other Grant Sponsor requirements.
- Maintains knowledge of federal grant guidelines, and Institutional policies impacting sponsored research awards/contracts.
- Assists in the resolution of issues associated with faculty and staff effort reporting as required under federal guidelines (2 Codes of Federal Regulations: Uniform Guidelines (UG), OMB Circular A-110, A-122 and A-133. Assists in the resolution of other grant compliance issues working with the sponsoring agency, the Principal Investigator and OSR, if needed.
- Responsible for final reconciliation and processing of the grant account prior to closeout.
- Responsible for the timely preparation of accurate financial status reports to external agencies.
- Prepares final close out documentation for authorization, including the use of any unused funds in accordance with the sponsor guidelines.
- Actively participates in the annual UG audit providing documentation to auditors (external/agency or internal) as requested.
- Contributes to the annual Financial Statement audit as support for requested items are requested.
- Assists in the development of monitoring tools to ensure compliance with high risk areas i.e. salary cap.
- Post Award Accounting:
- Performs monthly verification checks to ensure the appropriate revenue recognition and billing for sponsored research awards.
- Sends invoicing for Sponsored Research awards as required after the monthly billing process.
- Monthly performs an analysis of outstanding A/R relating to grant activities, and communicates A/R balances as high risk for reserve of A/R.
- Monitors research bank account for payments.
- Applies payments for Sponsored projects in Lawson.
- Other: Works on department specific projects as needed. Continually challenges the business processes by looking for new ways to enhance the efficiency and effectiveness of each process.
Credentials and Qualifications:
- Bachelor's Degree in Finance or Accounting required.
- Minimum of five (5) years previous accounting/finance related experience. Or
- CPA and/or MBA with 3 years experience in directly overseeing fiscal compliance with Sponsored projects or Public Accounting experience.
Source : Moffitt Cancer Center
