Sr Administrative Asst (E) - 90383396 - New York (New York, NY, US, 10001) - Amtrak

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As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

SUMMARY OF DUTIES:
Provides administrative, secretarial and program support to executive and senior level management to ensure efficient, effective, and professional day-to-day operation of the office for the Hudson Tunnel Program. Individual in this role shall have experience in business administration, operations management, procurement, record-keeping, executive scheduling, and analytics. An interest or background in capital construction programs, finance, and or public administration is preferred.

ESSENTIAL FUNCTIONS:
· Supports scheduling, organizing, and prioritizing of senior and executive-level meetings. 
· Composes, edits and assists in preparation and tracking of correspondence, including high volume, seasonal mailings; 
· Makes arrangements for meetings on site, including reserving conference rooms. Arranges and coordinates meetings off site with various internal and external partners and stakeholders; 
· Prepares presentation materials using PowerPoint; 
· Compiles and photocopies large reports; 
· Procures office equipment and supplies, while adhering to budgetary guidelines, and arranges office moves; 
· Coordinates travel arrangements, including the procurement of train and air tickets; 
· Sorts and distributes mail. Arranges FedEx and other courier service requests, including completion of the required forms; 
· Screens the department’s incoming calls. 
· Maintains the department’s chronological correspondence file and filing system by subject matter. 
· Must manage time effectively in order to handle multiple tasks quickly and accurately. 
· Must effectively create and use written material, and be at ease working with senior staff members. 
· Serve as an effective member of the department administrative team.

MINIMUM QUALIFICATIONS:
Successful applicant must have the following skills: 
· High degree of integrity and the ability to follow internal control procedures; 
· Some knowledge of business and a good command of the English language; 
· Knowledge of secretarial, office administrative procedures, and ability to operate standard office equipment, at a level generally acquired through 5+ years related work experience; 
· Ability to handle multiple tasks at one time; 
· Ability to successfully use Microsoft Office software, including Excel and Word and a high degree of proficiency with PowerPoint; 
· High level of interpersonal skills to handle sensitive and confidential situations; 
· Quantitative and analytical ability in order to: gather and summarize data for reports. 
· Attention to detail in typing and proofing materials, establishing priorities, and meeting deadlines; 
· Ability to serve as a member of a team with the department staff in a collaborative effort to achieve the department goals.

PREFERRED QUALIFICATIONS:
· College degree or secretarial/business school degree. 
· Familiarity with Amtrak administrative policies, procedures and systems. 
· Interest or background in capital construction programs, finance, and or public administration.

WORK ENVIRONMENT:
Physical Demands: 
· Constantly or frequently uses a computer keyboard, monitor, and mouse to perform a variety of tasks. 
· Constantly or frequently sits, stands, or walks; may lift, carry, push, or pull objects of various weights; may reach, kneel, crouch, bend, or twist in order to in order to perform administrative tasks (e.g., filing, retrieving materials from desks and bookcases, moving around an office setting). 
Mental Demands: 
· Constantly communicates, comprehends, and responds to verbal statements and instructions both orally and in writing. 
· Frequently acquires new knowledge, skills, and tasks, both complex and simple, in order to maintain effectiveness in position. 
· Frequently resolves problems with conflicting priorities in cognitively demanding situations. 
· Frequently reads and analyzes hard copy and or computer screen material and writes reports as appropriate. 
· Conducts in person and/or telephone dialogues as appropriate in order to manage and conduct the flow of work. 
Working Conditions: 
· Constantly works in a fast-paced, time sensitive environment with frequently changing priorities. 
· Frequently handles multiple projects simultaneously. May occasionally travel throughout and outside the region as required (e.g., via airplane, train, automobile).

COMMUNICATIONS AND INTERPERSONAL SKILLS:
Must have excellent oral and written communication skills.

PAY TRANSPARENCY:

The salary/hourly range is $59,700-$77,436. Pay is based on several factors including but not limited to education, work experience, certifications, internal equity, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position and/or long-term incentive plan compensation. In addition to your salary, Amtrak offers a comprehensive benefit package that includes health, dental, and vision plans; health savings accounts; wellness programs; flexible spending accounts; 401K retirement plan with employer match; life insurance; short and long term disability insurance; paid time off; back-up care; adoption assistance; surrogacy assistance; reimbursement of education expenses; Public Service Loan Forgiveness eligibility; Railroad Retirement sickness and retirement benefits; and rail pass privileges. Learn more about our benefits offerings here.

Requisition ID:163150
Posting Location(s):New York

Work Arrangement:04-Hybrid Weekly 
Job Family/Function:Administrative Support 
Relocation Offered:No 
Travel Requirements:Up to 25% 

You power our progress through your performance.
 

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions. 

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen. 

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.  

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses. 

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an EOE/Affirmative Action Minority/Female employer, and we welcome all to apply. We consider candidates regardless of race/color, religion, sex (including pregnancy, childbirth and related conditions), national origin/ethnicity, age, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.