SR. ADMINISTRATIVE COORDINATOR - Space Science And Mission A - Southwest Research Institute
Boulder, CO
About the Job
Who We Are:
As world-leader in solar system research, robotic space missions and
instrumentation, and mission operations and management, the Solar System
Science & Exploration Division of SwRI, located in downtown Boulder,
Colorado, helps to reveal the secrets of our solar system and the universe.
We are hard-working, creative problem-solvers with a collaborative work
culture and a love for what we do.
Objectives of this Role:
Perform a wide variety of administrative tasks to ensure the smooth daily
operations of the office, provide administrative support to our technical
staff, and support overall Division goals.
This position is located in an open reception desk with natural light and
great views.
Independently resolve administrative issues and handle routine and non-routine
tasks, proactively taking initiative with minimal supervision to assist the
administrative team and technical staff, and to support various projects.
Effectively communicate and interact with management, professional staff,
fellow administrative personnel, visitors, vendors, and clients.
Coordinate/Implement meetings for the Division that range from 1 hour to 3
days.
Handle a wide range of administrative daily tasks and address staff questions.
Daily and Monthly Responsibilities:
Provide travel support, prepare travel authorizations and expense reports,
initiate and process purchase requisitions, check requests, and other
internal forms in compliance with SwRI policies, procedures and project
require
Interface daily with staff and visitors, as well as departments/divisions
at SwRI headquarters in San Antonio, TX such as Expense Accounts,
Accounting, Travel, Purchasing, Communications, and Contracts.
Provide comprehensive conference/meeting support, including logistics
coordination, scheduling, catering arrangements, invoice processing and
implementation.
Order supplies and monitor supply inventory, support delivery receivables,
and work with a variety of external vendors.
Undertake special projects as assigned by senior administrative personnel and
management.
Requirements:
Requires a high school diploma or equivalent.
10 years: Administrative support or related work experience. Continuing
education may be considered in lieu of some work experience.
10 years: Strong proficiency with MSOffice Suite products (Outlook,
Word, Excel, PowerPoint), and Adobe Acrobat; proficiency in use of
office equipment such as copiers/scanners and multi-line phone systems.
10 years: Ability to exercise good judgment, diligence, and care on
details of work; strong ability to follow written and verbal instructions
and work with minimal supervision; excellent communication skills,
positive demeanor, and ability to interact with a diverse group
10 years: Must be organized, able to prioritize tasks, have meticulous
attention to detail, and be able to learn and accurately implement SwRI
operating procedures.
A valid/clear driver's license is required.
Special Requirements:
Work assignment is in Boulder, Colorado.
Job Locations: Boulder, Colorado
Salary Range: $49,837.00 - $59,800.00
For more information about this division, visit the Solar System Science &
Exploration home page.
For benefits information at our San Antonio location, click here.
For benefits information at all other locations, click here.
An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender
Identity/National Origin/Disabled/Veteran
Committed to Diversity in the Workplace
As world-leader in solar system research, robotic space missions and
instrumentation, and mission operations and management, the Solar System
Science & Exploration Division of SwRI, located in downtown Boulder,
Colorado, helps to reveal the secrets of our solar system and the universe.
We are hard-working, creative problem-solvers with a collaborative work
culture and a love for what we do.
Objectives of this Role:
Perform a wide variety of administrative tasks to ensure the smooth daily
operations of the office, provide administrative support to our technical
staff, and support overall Division goals.
This position is located in an open reception desk with natural light and
great views.
Independently resolve administrative issues and handle routine and non-routine
tasks, proactively taking initiative with minimal supervision to assist the
administrative team and technical staff, and to support various projects.
Effectively communicate and interact with management, professional staff,
fellow administrative personnel, visitors, vendors, and clients.
Coordinate/Implement meetings for the Division that range from 1 hour to 3
days.
Handle a wide range of administrative daily tasks and address staff questions.
Daily and Monthly Responsibilities:
Provide travel support, prepare travel authorizations and expense reports,
initiate and process purchase requisitions, check requests, and other
internal forms in compliance with SwRI policies, procedures and project
require
Interface daily with staff and visitors, as well as departments/divisions
at SwRI headquarters in San Antonio, TX such as Expense Accounts,
Accounting, Travel, Purchasing, Communications, and Contracts.
Provide comprehensive conference/meeting support, including logistics
coordination, scheduling, catering arrangements, invoice processing and
implementation.
Order supplies and monitor supply inventory, support delivery receivables,
and work with a variety of external vendors.
Undertake special projects as assigned by senior administrative personnel and
management.
Requirements:
Requires a high school diploma or equivalent.
10 years: Administrative support or related work experience. Continuing
education may be considered in lieu of some work experience.
10 years: Strong proficiency with MSOffice Suite products (Outlook,
Word, Excel, PowerPoint), and Adobe Acrobat; proficiency in use of
office equipment such as copiers/scanners and multi-line phone systems.
10 years: Ability to exercise good judgment, diligence, and care on
details of work; strong ability to follow written and verbal instructions
and work with minimal supervision; excellent communication skills,
positive demeanor, and ability to interact with a diverse group
10 years: Must be organized, able to prioritize tasks, have meticulous
attention to detail, and be able to learn and accurately implement SwRI
operating procedures.
A valid/clear driver's license is required.
Special Requirements:
Work assignment is in Boulder, Colorado.
Job Locations: Boulder, Colorado
Salary Range: $49,837.00 - $59,800.00
For more information about this division, visit the Solar System Science &
Exploration home page.
For benefits information at our San Antonio location, click here.
For benefits information at all other locations, click here.
An Equal Employment Opportunity/Affirmative Action Employer
Race/Color/Religion/Sex/Sexual Orientation/Gender
Identity/National Origin/Disabled/Veteran
Committed to Diversity in the Workplace
Source : Southwest Research Institute