Sr. Contracts Manager at IVA'AL Solutions, LLC

Position: Sr. Contracts Manager

FLSA Status: Fulltime/Exempt

Reports to: Manager/Chief Executive Officer

IVA'AL is seeking an experienced and highly qualified professional to serve as a Sr. Contracts Manager. The Sr. Contracts Manager will manage all aspects of contract administration and collaborates with other company departments to include Corporate Counsel, Program Management, Finance, Human Resources, Business Development, and Facility Security to ensure the organization is compliant with all agency legal and regulatory requirements as prescribed.

Competencies:

• Government Contracts Management Lifecycle, contract types, and Government regulations
• Small Business Administration (SBA) 8(a) Program
• Full Proposal Management Lifecycle
• Demonstrated expert knowledge of FAR, DFAR, DCMA, DCAA, GSA, and GAAP regulations including experience preparing and responding to agency audit requests
• Demonstrated expert knowledge of contract modifications, NDAs, Teaming Agreements, Subcontracts, Joint Ventures Agreements, and other corporate agreements
• Demonstrated expert knowledge of Fixed Price and Cost Reimbursement type contracts and variations thereof
• SAM account management
• Knowledge of systems to include, but not limited to, GSA ASSIST, PIEE, and WAWF
• Document control, retention, and SharePoint administration
• Report and presentation development

• Responsible for cradle to grave contract administration for all contracts and subcontracts within the organization.
• Oversee a portfolio of complex contract matters and provide strategic advice and counsel on all contractual, risk, capture, growth, and procurement-related items.
• Manage and provide leadership for contracts administration including but not limited to proposal preparation (opportunity shaping, RFP/RFI reviews, advise on mitigation strategies, develop OCI mitigation plans, and review cost volumes) and assessment of terms and conditions to ensure the organization is protected from unusual risks.
• Author, review, and negotiate Nondisclosure Agreements, Teaming Agreements, Memorandums of Understanding, Professional Services Agreements, Subcontracts, Purchase Orders, other corporate agreements, and modifications thereto.
• Prepare subcontractor request for proposals and/or information, leads subcontractor negotiations, and client-facing contract administration in accordance with senior leadership direction and company policies and procedures.
• Provide guidance to internal support teams, ensuring conformance to contract law, applicable regulations, and company policy.
• Perform final quality control check for proposal RFP compliance and conformance to established strategic direction.
• Maintain the SharePoint site for contractual documents (agreements, reports, contractual concerns, milestones and deliverables)
• Consult with Legal to make the contract management process more effective and efficient.
• Build strong partnerships and successful cross-departmental relationships with supporting functional areas within the company.
• Responds to requests from internal departments and makes sure all contracts are drafted and executed promptly and correctly.
• Adheres to all federal, state, and local business laws and regulations and company policies.
• Maintains confidentiality of all contracts.
• Must be able to manage multiple priorities and tasks and possess strong organizational skills.
• Knowledge of office protocols, procedures and systems required.
• Strong and effective written and oral communication skills.
• Expert computer skills required.
• Experience using all MSOffice 365 products.
• Ability to work independently and manage a challenging workload when faced with deadlines and unexpected changes in process or timelines.
• Assist with business development as needed to develop replies to client requests for information, sources sought, marketing surveys, and requests for proposals from supported client base which includes strategic clients, commercial and federal clients.
• Manages special projects as assigned by Manager/CEO.

Required Education & Qualifications:

• Bachelor's degree required from an accredited college or university in business management, business administration, legal studies, or related field; master's degree preferred.
• Minimum 10 years relevant professional experience in contract management roles.
• Certified Government Contracts Management professional certification strongly preferred.
• Expert knowledge of contract administration principles, proposal preparation, industry practices, regulations, and policies.
• Analytical mind with ability to complete difficult and complex assignments.
• Knowledge of legal and regulatory requirements related to contract negotiations, contract administration and Government procurement.
• Expert knowledge of the FAR, DFARS, and other related Government Procurement regulations.
• Ability to author, review, propose alternative clauses, and execute Teaming Agreements, Memorandums of Understanding, Non-disclosure Agreements, Professional Services Agreements, and other Corporate Agreements.
• Ability to author proposal narratives, policies, and procedures.
• Strong leadership and analytical skills with the proven ability to coordinate and execute projects, tasks, and goals.
• Excellent communication and interpersonal skills for effective interface with all internal and external customers.

Technical Skills: Proficiency using all Microsoft Office 365 applications including: Teams Conferencing, Word, Excel, PowerPoint, Visio, and printer/scanner.

Work Environment: Office environment will include sitting at a desk and operating office equipment including a laptop/computer, printer, and scanner, answering, and speaking by telephone. The employee may occasionally be asked to travel by car or plane to other work locations as needed. The noise level will be quiet to moderate.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl, and talk or hear. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

Position Type/Expected Hours of Work: This is a full-time exempt position. Days and hours of work are Monday through Friday typically between 9:00 a.m. to 5 p.m. This position may require long hours and weekend work. Travel is primarily local during the business day, and some out-of-area and overnight travel may be required.

EOE Statement: We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors. EOE/AA/M/F/D/V

Indian Preference Statement: IVA'AL Solutions, LLC, a federally recognized American Indian owned company, provides an Indian Preference Policy for hiring and promoting of fully qualified American Indians. When considering candidates for employment or promotion, that are basically equal in qualifications including education, skill, training, experience and a successful background screening process, priority is extended to an American Indian candidate unless a valid, documented reason of unsuitability or unsatisfactory performance exists to justify non-selection of an Indian employee or applicant.

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