Sr Contracts Specialist - Brookhaven National Laboratory

The Business Services Directorate (BSD) provides high-quality business services to support the Lab's research initiatives by participating in cross-functional teams with a focus on risk mitigation and cost management, which is a critical component to the Lab's success.  Led by the Chief Financial Officer, Brookhaven’s Business Services Directorate includes the Budget Office, Fiscal Services Division, Procurement & Property Management Division, Chief Financial Office, and the Business Operations Offices.  The Directorate manages a broad range of financial activities, including the planning and implementation of the Lab’s fiscal matters and its approximately $700 million annual budget.

The mission of the Procurement and Property Management (PPM) Division is to provide support for purchasing services, materials, equipment and supplies for Brookhaven National Laboratory operations and programs. Procurement and Property Management Division does the following:

• Provides internal customers with quality products and services in a timely manner at the lowest cost of ownership, i.e., “best value” using best commercial practices.

• Supports the Laboratory’s socioeconomic programs by using reliable small, small disadvantaged, women-owned, service- disabled veteran owned and HUB (historically underutilized business) Zone businesses.

• Ensures that acquisitions are conducted in compliance with BSA’s Prime Contract, applicable statutes and regulations, and in accordance with the highest ethics and standards.

• Oversight of BNL Property Management Program to effectively track and account for BNL assigned Government Property.

The Procurement and Property Management Division has an opening for a Sr. Contracts Specialist / Contracts Administrator, dedicated to the Electron-Ion Collider (EIC) Project. The incumbent is a highly seasoned and senior professional with a developed expertise for planning and coordinating complex subcontracts for services and specialized scientific equipment and systems for a department, project, or program.

Essential Duties and Responsibilities:

• Work under limited supervision, within established procedures and guidelines. May be delegated responsibility of reviewing and approving procurements, assistance with problem solving, change management processes, tracking and distribution of work.

• Tracks, organizes, and analyzes procurement information with an in-depth understanding and analytical interpretations.

• Develop and implement internal procedures with the ability to lead teams and frequently exercises work discretion.

• Prepare and present reports on procurement activities, including source and price justification, as applicable.

• Determine how to resolve complex problems in the procurement and resolve underlying issues without management guidance by using precedents and broad policies.

• Document procurement files and perform the contracts administration, as applicable.

• Support and adhere to requirements of procurement's small business and socio-economic plan.

• Process primarily high dollar and higher risk procurements with technical requirements having a personnel and oversight signature authority of $500,000.

Required Knowledge, Skills, and Abilities:

• BA or BS degree in a business field, plus ten (10) years direct procurement experience, preferably in Federal Government Procurement.

• Experience with the Federal Acquisition Regulation (FAR) and/or Department of Energy Acquisition Regulation (DEAR), preferred.

• Ability to anticipate and establish paths to avoid problems and manage administrative processes on behalf of management.

• Possess an advanced understanding of the procurement business discipline, regular business contact, within and outside the Laboratory, to obtain and provide detailed and complex information, tracks, organizes, and analyzes procurement information.

• Knowledge of information processing software, such as Microsoft Office, including Word, Excel, and PowerPoint.

• Establishes positive working relationships at all levels, both internal and external.  Interfaces with Program or Department end user groups, as well as Legal Department. Sets a positive example for productive teamwork.

• Helps expand working relationships and demonstrates the ability to effectively influence relationships.

Preferred Knowledge, Skills, and Abilities:

• Master’s degree.

• Certified Procurement Professional (CPP) or similar certification in government procurement practices.

• Determines how to resolve complex problems in the procurement, resolves underlying issues without management guidance by using precedents and broad policies.

• Process complex, high dollar, and high-risk procurements with personnel signature authority of $1,000,000.

• Leads teams and frequently exercises work discretion.

• Works independently on high dollar, risk, and complex sub-contracts with extensive contracts administration. Reports to procurement management with minimaI oversight.

Other information:

• There is a possibility of remote employment in this role. If fully remote, then minimal travel to the Lab may be required.

Compensation:

Brookhaven Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $97500 - $159150 / year. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.