Sr. Executive Assistant, Global Operations - Herbalife

Overview:

THE ROLE: 

The Senior Executive Assistant will provide high level administrative support to our Chief Operating Officer. The role will work directly with the COO to support all aspects of their daily work needs. The role will perform a variety of advanced executive administrative duties and projects. The role must be able to work independently, flexibly, and with limited or no supervision. The role will have significant interactions with C-Suite Executives, Senior Management team leaders and high-level internal and external business partners. The role will provide an opportunity to demonstrate leadership capabilities when asked to prepare presentations for the C-Suite team/or Board Members, prepare highly sensitive communications and assist with strategic projects as requested. In addition, this role will be responsible for a full range of administrative support including answering phones, maintaining calendars, greeting high level outside guests, meeting coordination, travel arrangements, handling correspondence, processing expense reports, and general senior level office duties.

 

HOW YOU WOULD CONTRIBUTE: 

• Serve as a liaison between the COO and other internal and external partners
• Prepare documents, research, and presentations for high-level meetings with limited or no supervision
• Ability to think ahead to anticipate complex needs and update team or external clients when necessary
• Perform advanced, diversified and confidential executive administrative duties and projects
• Exercise judgment in selecting methods and techniques for obtaining solutions
• Coordinate global team communications and meetings with cross-functional teams
• Prioritize matters of attention for the COO; manage executive’s calendar; schedules/coordinates meetings; handles any meeting preparation effectively with limited or no supervision
• Screen and respond to incoming calls and follows up on outgoing calls 
• Draft correspondence for executive (emails, agendas, meeting minutes, letters, memos, script notes, etc.) 
• Process and tracks billing, expense reports, etc. and provide analysis as needed
• Disperse executive documents, as well as creating and maintaining files (electronic and hard copy); Use care in handling and maintaining confidential and sensitive information 
• Book and manage complex travel, both domestic and international up to and including visa process, consulate communications, passport renewal, etc.
• Flexible hours are required

 

SUPERVISORY RESPONSIBILITIES: 

• N/A

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Qualifications:

SKILLS AND BACKGROUND REQUIRED TO BE SUCCESSFUL: 

• Minimum 8-10 years of Corporate Administrative experience supporting Senior Management and Executive Team Members
• Demonstrated ability to effectively communicate with C-suite client contacts
• Strong organizational and interpersonal skills 
• Excellent time-management skills, with the ability to multitask regularly
• Expert in MS PowerPoint, Word, Excel and Outlook as well as Adobe Acrobat 
• Prioritize to ensure all assignments are completed in an accurate and timely manner while anticipating Executive needs
• Must be adaptable to an environment where needs and priorities are subject change frequently
• Common sense, dependability, loyalty, discretion, resourcefulness, maturity and attention to detail are required 
• Excellent communication skills – written and oral (must have a professional and courteous demeanor)

Education

• Associate’s Degree (Bachelor’s Degree preferred)
• Or in lieu of an additional 2+ years of relevant work experience in a Corporate Administrative role supporting Senior Management and Executive Team Members

US Benefits Statement:Herbalife offers a variety of benefits to eligible employees in the U.S. (limited to the 50 States and the District of Columbia), which includes Group Health Programs, other Voluntary Benefit Programs, and Paid Time Off. Group Health Programs include Medical, Dental, Vision, Health Savings Account (HSA), Flexible Spending Accounts (FSA), Basic Life/AD&D; Short-Term and Long-Term Disability, and an Employee Assistance Program (EAP). Other Voluntary Benefit Programs include a 401(k) plan, Wellness Incentive Program, Employee Stock Purchase Plan (ESPP), Supplemental Life/Critical Illness/Hospitalization/Accident Insurance, and Pet Insurance. Paid time off includes Company-observed U.S. Holidays, Floating Holidays, Vacation, Sick Time, a Volunteer Program, Paid Maternity and Paternity Leave, Bereavement Leave, Personal Leave and time off for voting.