Sr. IT Finance Manager - Ulta Beauty, Inc.

Live the experience. From professional empowerment to continual learning opportunities. From ongoing investment in new and emerging technologies to a career of self-determination. At Ulta Beauty, our tech team is critical to our scalability—and is recognized that way. We’ve been defined as a “mature start-up.” A place where interdepartmental exposure, open doors, and genuine collaboration is ubiquitous. Where challenges come fast and furious, requiring agility, mental dexterity, and creativity. Where our passion for better solutions drives us and is core to who we are.

We’re engineering for the future of retail, and it’s no-holds-barred. But for those motivated by continual change and ambiguity, by superior leadership, by whip smart colleagues who will press you daily for your very best, you’ll find that virtually nothing’s impossible at Ulta Beauty.

THE IMPACT YOU CAN HAVE:

Perform a wide variety of services required for effective operation of the department. The IT Senior Manager will work closely with the Director of IT Finance & Supplier Management to handle complex responsibilities simultaneously mixing long-term IT process improvements with the urgency of immediate demands on the operations. Key recurring areas of service include:

• Financial Analysis, Reporting & Forecasting
• Month-end close (accruals, journal entries, invoice support…etc.)
• Overseeing IT Invoice Processing team
• Internal Labor Utilization
• IT SOW / CO Contracts Administration
• Annual IT Budget Planning
• Leadership presentations & updates

YOU'LL ACCOMPLISH THESE GOALS BY: 

• Be a thought leader, motivate and mentor 3 direct FTEs as well contractors by building strong relationships across organizational boundaries.
• Lead the IT Services team through resource planning, up-skilling, career development and recruitment of future talent to drive business results and provide outstanding opportunities for our people.
• Review IT contracts (SOWs & Change Orders) for legal compliance and accounting policy alignment (e.g. capital vs. expense).

Financial Administration, Reporting & Forecasting:

• Leads financial reporting, analysis and forecasting for IT expenses on a monthly basis and communicate changes to FP&A.
• Identify risks & opportunities and provide actionable insights to Tech leadership during monthly business reviews.
• Oversee the evaluation of actual results vs. plan and influence IT leadership to achieve department financial commitments.
• Executes monthly accounting closing activities to deliver results for IT overhead and IT managed expenses at Stores, DC, Chicago Office including IT capitalized labor, journal entries, accruals and variance explanations to accounting.
• Experience working in or alongside Agile teams, adapting financial planning and reporting processes to align with Agile project management.
• Provide thought leadership and advice to aid senior IT leadership make better decisions based on financial models used to justify spending, including identifying costs, benefits and calculation of Net Present Value and Total Cost of Ownership.
• Design and deploy capitalization and cloud computing policy education and compliance for the department.
• Prepare and present monthly financial updates to IT leadership & FP&A teams.

IT Invoicing Team

• Responsible for end-to-end management of centralized IT invoicing function to ensure accurate and timely invoice processing.

• Oversee the invoice processing team for IT department including providing direction to contractor resources tasked with invoice reconciliation via SAP Ariba.

• Review and approve the work of team members that are responsible for processing IT invoices in accordance with ULTA’s accounting policy.
• Work with vendors to monitor aging items and resolve any issues including escalations / discrepancies.
• Work collaboratively with IT, Project Management, Procurement, FP&A and accounting teams.

Annual Business Planning

• Lead and manage the annual IT financial budgeting process including developing and communicating timelines, development and distribution of tools and templates, consolidating submissions, coordinating and facilitating budget reviews and submitting required information to the FP&A team.
• Partner with FP&A to ensure project expense is budgeted and tracked with functional units.

• Refreshes the long term financial models (annually).

THE ESSENTIALS FOR SUCCESS: 

• Bachelor's degree in Accounting, Finance, or equivalent professional experience (CPA is preferred for Accounting professionals)
• 6-8 years of experience in corporate setting with 2+ years of being in a Sr. Manager position
• Strong working knowledge of general accounting concepts, monthly close process, financial reporting, and GAAP concepts.
• Technical accounting knowledge (ASC 360, ASC 350-40 & ASC 350-50).

• Excellent communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels of the organization (Directors, VPs and Chief).
• Strong demonstrated analytical & financial skills
• Able to prioritize and execute tasks in a high-pressure environment
• Must be a high energy team player with a positive working attitude with experience leading associates
• Advance in MS Office Tools (Excel & PowerPoint, etc.)
• Excellent oral and written communication skills
• Well organized and self-motivated
• Proven track record of delivering high quality solutions on time and on schedule
• Experience with SAP S4, Ariba and Planview is a plus.

WORKING CONDITIONS:

• This is hybrid role and requires working from the Bolingbrook office 6 days per month

At Ulta Beauty (NASDAQ: ULTA), the possibilities are beautiful. Ulta Beauty is the largest North American beauty retailer and the premier beauty destination for cosmetics, fragrance, skin care products, hair care products and salon services. We bring possibilities to life through the power of beauty each and every day in our stores and online with more than 25,000 products from approximately 500 well-established and emerging beauty brands across all categories and price points, including Ulta Beauty’s own private label. Ulta Beauty also offers a full-service salon in every store featuring—hair, skin, brow, and make-up services.

We will consider for employment all qualified applicants, including those with arrest records, conviction records, or other criminal histories, in a manner consistent with the requirements of any applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.