Sr. Payments Specialist - RaceTrac

RaceTrac Company Overview

Job Description:

The Senior Payments Specialist is responsible for managing chargeback claims, reconciling card activities, ensuring data accuracy, preparing journal entries, and assisting with financial analysis. This role involves developing and maintaining strong relationships with internal departments, external vendors as well as ensuring all financial schedules and deadlines are met.

Responsibilities:

• Utilize third-party systems to present required information on chargeback claims throughout their lifecycle.
• Monitor and manage chargeback claims, ensuring timely resolution and compliance with relevant policies and regulations.
• Assist in the daily reconciliation of card activities, including store-level card payments and settlement activities.
• Identify and resolve discrepancies, ensuring accurate financial records.
• Review, investigate, and correct errors and inconsistencies in financial data related to card activities.
• Ensure data integrity and accuracy in all financial records and reports.
• Prepare journal entries for adjustments, transfers, and other card-related activities.
• Ensure all entries are accurate and comply with accounting standards and policies.
• Assist with month-end financial analysis, ensuring all card-related activities are accurately reported and analyzed.
• Provide insights and recommendations based on the analysis to improve financial processes and reporting.
• Manage data related to new store openings, store closings, remodels, and other changes.
• Ensure all changes are accurately reflected in financial systems and reports.
• Carry out ad hoc reports and assignments as needed to support the finance team and other departments.
• Ensure timely and accurate completion of all assignments.
• Ensure all financial schedules and deadlines are met, including monthly, quarterly, and annual reporting requirements.
• Maintain a high level of accuracy and attention to detail in all financial tasks.
• Develop and maintain strong working relationships with internal departments, including finance, operations, and IT.
• Collaborate effectively to ensure smooth financial processes and accurate reporting.

Qualifications:

• Bachelor’s degree preferred.
• 5+ years of experience in financial reconciliation, chargeback management, or a similar role.
• Strong understanding of accounting principles and financial data analysis.
• Proficiency in financial software and systems, with experience in third-party chargeback systems preferred.
• Excellent attention to detail and problem-solving skills.
• Ability to analyze, organize and present data in multiple formats.
• Strong organizational and time management skills, with the ability to meet tight deadlines.
• Excellent communication and interpersonal skills, with the ability to build strong relationships with internal departments as well as with external vendors.