Sr. Payroll Specialist at BILL
San Jose, CA 95113
About the Job
Innovate with purpose
At BILL, we believe in empowering the businesses that drive our economy. By replacing outdated financial processes with innovative tools, we help businesses—from startups to established brands—make smarter decisions and gain control of their operations. And we don’t stop there: we’re creating the future of financial automation so businesses can spend more time on what matters.
Working here means you become part of a vision-driven team that’s ready to tackle challenges and build cutting-edge solutions. We value purpose, drive, and curiosity—and we thrive in a fast-paced, ever-changing environment. Whether in one of our offices in San Jose, CA, Draper, UT, or working remotely, BILLders collaborate to deliver real impact for businesses that need more time in their busy weeks.
At BILL, we listen, learn, and lead—fostering collaboration and a drive for continuous growth. We’re committed to building a diverse and inclusive workplace that values each person’s unique skills and experiences. Even if you don’t meet every requirement, we’d love to hear from you—you might be just what we’re looking for, whether in this role or another.
✨ Let’s give businesses more time for what matters.
Make your impact within a rapidly growing Fintech Company
As a Senior Payroll Specialist you will play a crucial role in ensuring the integrity and accuracy of multi-state payrolls for Bill employees. You'll drive compliance, process equity transactions, and provide timely support to various stakeholders, contributing to the seamless functioning of our payroll operations.
- Prepare and process end-to-end multi-state payrolls for over 2000 employees
- Process and submit employee equity transactions and related tax withholding through Workday Payroll
- Review and prepare payroll related journal entries to be posted in the general ledger
- Prepare reconciliation of cash transactions between the payroll bank account and the general ledger
- Ensure the integrity and accuracy of all payroll remittances and reporting
- Proven experience with year-end close and W-2 processing
- Ensures compliance of payroll SOX controls and maintains current knowledge of applicable federal and state regulations
- Provide timely response to inquiries from HR, accounting, managers, employees, government, and other third-party agencies utilizing knowledge and interpretation of policies, procedures, and legislation.
- Conduct audits of data changes and requests to ensure compliance with company policy and practices
- Manage time and attendance workflow to ensure all time sheets, time off requests, and other payroll data is received timely and are accurate, complete and in compliance with state and federal payroll standards.
- Handle day-today payroll activities and resolve payroll related discrepancies
We’d love to chat if you have:
- Bachelor’s degree in Accounting, Finance, or related discipline required
- 10+ years of experience processing end-to-end payroll and equity transactions
- Strong knowledge of Workday Payroll, as well as federal and state regulations
- Demonstrated Payroll Accounting experience (including preparation of payroll journal entries and reconciliation of cash transactions)
- Have the ability to think outside the box, work independently with general supervision, as well as part of a team and willing to contribute beyond the defined role to meet business needs as circumstances require
- Ability to prioritize effectively, meet deadlines, work with others and follow through to execute all tasks
- Commitment to customer service with a strong sense of ownership for projects and results
- Candidate should be detail-oriented, self-motivated, and be able to work within tight deadlines
- Ability to deal sensitively with confidential material
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office 365, G-Suite
#Evergreen
The estimated salary range for this role is noted below for our San Jose based role. Our ranges for each role and job level are based on a variety of factors including candidate experience, expertise, and geographic location and may vary from the amounts listed above. The role is also eligible for a competitive benefits package that includes: medical, dental, vision, life and disability insurance, 401(k) retirement plan, flexible spending & health savings account, paid holidays, paid time off, and other company benefits.
What’s in it for you?
Redefining how businesses automate their work is a fast-paced, exciting, and fun environment. But we also have benefits and perks to ensure the magic isn’t only experienced by our customers, but by our employees as well.
Here is a preview of some of the amazing benefits here at BILL:
- 100% paid employee health, dental, and vision plans (choose HMO, PPO, or HDHP)
- HSA & FSA accounts
- Life Insurance, Long & Short-term disability coverage
- Employee Assistance Program (EAP)
- 11+ Observed holidays and wellness days and flexible time off
- Employee Stock Purchase Program with employee discounts
- Wellness & Fitness initiatives
- Employee recognition and referral programs
- And much more
Don’t believe us? Check out our culture, benefits, and teams on our career site, LinkedIn Life, or YouTube pages.
BILL is an Equal Opportunity Employer that values diversity and inclusion. We believe our best ideas come from the unique stories, perspectives, and experiences of our team members. We welcome people of all backgrounds, abilities, and identities to bring their authentic selves and contribute to our culture.
We are committed to a transparent, inclusive hiring process that reflects our values. If you need accommodations at any stage, please contact interviewaccommodations@hq.bill.com.
