Staff Accountant - Accounts Receivable (Must reside in the US/Remote) - SingleFile

Job Title: Staff Accountant  - Accounts Receivable 

Location: Remote US-based / West Coast hours

Reporting to: Head of Finance

Compensation philosophy:

Singlefile provides a competitive compensation range for roles that may be hired in different geographic areas where we are licensed to operate our business. Actual compensation is determined by several factors, including but not limited to the level of professional experience, educational experience, skills, and specific candidate location. This position is salary, and the range associated with it is $65,000 – 80,000.

About SingleFile:

Companies need to comply with state and local regulations wherever they operate. It's important, detail-oriented work that must be done. Getting it wrong means penalties, delayed transactions, and even the inability to conduct business in a state. To-do lists, spreadsheets, and email don't easily get the job done with the accuracy required. The two large service providers that dominate this space overcharge and underperform. SingleFile replaces this administrative burden and gets the job done quickly, easily, and precisely so that companies and their law firms can focus on their business.

Job Summary: We are looking for a highly organized and detail-oriented Staff Accountant to join our team. Reporting to our Head of Finance, this role is unique in that it combines responsibilities across Accounts Receivable (AR), and general accounting (GA) functions. The Staff Accountant will manage the full AR cycle, maintain accurate financial records, and support HR operations. The ideal candidate will possess strong accounting skills, practices, and processes and the ability to manage multiple tasks efficiently.

Key Responsibilities:

1. Accounts Receivable: (high volume)

• Process and manage incoming payments, ensuring timely and accurate recording.
• Generate and distribute customer invoices, statements, and credit memos.
• Monitor customer accounts for non-payments, delayed payments, and other irregularities.
• Perform account reconciliations and resolve any discrepancies.
• Prepare AR aging reports and present findings to management.
• Collaborate with the sales and customer service teams to address billing issues.

2. General Accounting:

• Maintain accurate financial records and ensure all financial transactions are properly recorded.
• Assist with month-end and year-end closing processes.
• Prepare journal entries, account reconciliations, and financial statements.
• Support the preparation of budgets, forecasts, and financial analysis.
• Assist with the audits, ensuring compliance with financial regulations.

Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 3 years of experience in accounting, with exposure to AR and GA
• Strong knowledge of accounting principles and practices.
• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Office Suite.
• Excellent analytical, problem-solving, and organizational skills.

• Strong attention to detail and accuracy.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication and interpersonal skills.

We are an equal-opportunity employer and highly value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, disability status, or any other legally protected classification.