Staff Assistant at 22nd Century Technologies, Inc.

Title: Staff Assistant
Location: Bethesda, MD
Work Schedule: 1st Shift
Pay Rate: $55,000.00/Year to $60,000.00/Year
Duration: Long Term Contract
Roles and Responsibilities:

• Work products and documents related to setting up and formatting spreadsheets/databases to analyze information; coordinate the preparation of a variety of reports; gather and analyze information; develop, maintain and utilize various databases. - Ad-Hoc
• Work products and documents related to compiling data; create and maintain PowerPoint presentations; format and submit summaries for yearly grant reports; track, record and direct protocols to reviewers; note commitments made during meetings and arrange for staff implementation; read correspondence for approval. - Ad-Hoc
• Work products and documents related to maintaining the office daily calendar, making appointments and arrange conferences and meetings; reserve meeting space, contact all personnel expected to attend; arrange for transportation and lodging for meeting participants; transmit agenda and all necessary background material to participants. - Ad-Hoc Work products and documents related to coordinating staff presentations and event attendance;; address a variety of office needs, including word processing, information management, report preparation, publications, information gathering, communication. - Ad-Hoc
• Work products and documents related to reports, presentations and speeches; maintain a file of visual aids for use in presentations; make all arrangements for the presentations; prepare reports, create spreadsheets and charts, maintain databases. - Ad-Hoc
• Work products and documents related to researching information and additional material; maintain status of projects; summarize and format information for distribution, including writing letters and memos, compiling data for reports, creating computerized presentations, and writing reports. - Ad-Hoc
• Provide customer service support to the Office and Institute. - Ad-Hoc
• Facilitate and coordinate the Meetings. - Examples of some of the actions to support actions may involve arranging travel, taking attendance, coordinating/communicating with traveler to ensure vouchering, booking meeting space, running meeting slides, and other logistic support actions in support of the Client staff. - Ad-Hoc
• Track, follow-up, and provide status on actions in support of the Office and Institute. - Daily
• Submissions and tracking of POTS orders for Office. - Ad-Hoc Act as Travel Planner for Office/Division to include booking travel, (if travel booked outside of the CGE system (such as through OMEGA) ensuring travel authorization is submitted, checking on travelers in travel status, upon travelers return working with traveler to get travel vouchered within 5 business days, and working collaboratively with Administrative Officer(s) through the entire process. - Ad-Hoc
• Enter orders into POTS and track to completion. - Ad-Hoc

Qualifications:

• Minimum Education Bachelors
• Certifications & Licenses
  • Minimum of ten (10) years of related experience. Client experience is preferred
  • Preferred Candidates - 5 years of Client experience
• Skills (Ranked By Priority)
  • Knowledge of Client procurement, purchasing and administrative systems.
  • Project management, website content management
  • Meeting minutes/summary reports
  • Meeting coordination
  • Travel planning
  • Data analysis
  • Calendaring
  • Scheduling
  • Expense reconciliation, project management/planning, timekeeping, fellowship program management
  • Social Media, knowledge of the Federal Travel Regulation
  • Tracking of office administrative actions
  • Outreach Activities
  • 1, 2, 3, 4, 5 represents priority rankings, where 1 is highest priority and 5 is lowest priority of those ranked
• Software
  • SharePoint.
  • MS Office.
  • Concur.
  • WebEx.
  • ITAS.
  • PowerPoint.
  • Procurement Online Track System (POTS).

• Field of Study:
  • Operations Logistics and E-Commerce.
  • Business Management and Administration.
  • General Business
  • Hospitality Management.
  • Human Resources and Personnel Management.
  • Miscellaneous Business & Medical Administration.
  • Humanities.
  • Communications.
  • Advertising and Public Relations.

About our Company: -

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.

Recognized among Best Company to Work For by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.
22nd Century Technologies is an Equal Opportunity Employer" and s & all other parties authorized to work in the US are encouraged to apply."

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.