Staff Assistant II - Office of Field Experiences - Utah State University

Overview:

The Staff Assistant II-Office of Field Experiences (OFE) position will perform a variety of administrative support duties for the Directors of the Office of Field Experiences in the School of Teacher Education and Leadership (TEAL) department in the College of Education and Human Services.

Responsibilities:

• Ensures excellent order and function of the Office of Field Experiences by performing office duties, including greeting and directing visitors, answering phones, directing calls to appropriate parties, data entry, filing, copying, mail distribution, appointment scheduling, and other general duties as assigned.
• Act as receptionist; corresponding with student teachers, supervisors, mentor teachers and others via Outlook, phone and face-to-face. Manages department Outlook email accounts.
• Creates/maintains records and databases using Excel spreadsheets and Egrad.
• Updates documents on the Office of Field Experiences webpage.
• Provides technical support for meetings in conference room.
• Receives and electronically files documents, including evaluations using Qualtrics, Egrad and Box.
• Maintains records for supervisor and mentor teacher honorarium payments and works with Business Services to ensure proper payment amounts.
• Supports clinical placements under the direction of the Assistant Director.
• Assists Directors in preparing and communicating placements, pool forms and other correspondence to school Principals, mentor teachers, supervisors and students.
• Assists with student teaching orientation materials and presentations as needed.
• Represent the interest of the Office of Field Experiences with other offices, both inside and outside of the School of Teacher Education and Leadership.

Qualifications:

Minimum Qualifications:

• Two years of experience of office related work experience or an equivalent combination of education and experience.

Preferred Qualifications:

• Familiarity with campus policies and procedures
• Familiarity with Banner and Egrad.

Knowledge, Skills, and Abilities:

• Skilled with computers and related software (Microsoft Excel, Work, PowerPoint Outlook).
• Accurate keyboarding and data entry with excellent spelling and editing skills.
• Skilled with basic office equipment, including printers, copiers, and telephone systems.
• Strong organizational skills.
• Strong verbal and written communication skills.
• Ability to handle sensitive and confidential business data and personal information.
• Ability to work without supervision.
• Knowledge of University policies and procedures.
• Excellent customer service skills.

Fundamental Abilities:

Within the scope and complexity of each position’s responsibilities, each incumbent is expected to possess and demonstrate the following abilities:

• Communicating: Communicates effectively both verbally and in writing.
• Problem solving: Analyzes information and evaluates results to select the best solution and solve problems.
• Monitoring: Measures performance of self; makes improvements and takes appropriate corrective action.
• Critical Thinking: Comes to well-reasoned conclusions, solutions, and approaches to problems.
• Team Building: Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.
• Active Listening: Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.
• Service Orientation: Actively seeks opportunities to help others.
• Conflict Resolution: Acts professionally when encountering customers who, at times, may be frustrated or threatening.

Required Documents:

Along with the online application, please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV"
2. Name and contact information for 3 professional references to be entered into Candidate Profile

**Document size may not exceed 10 MB.**

Advertised Salary:Minimum $39,000; Commensurate with education and experience, plus excellent benefitsADA:

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

College/Department Highlights:

Department Highlights

The School of Teacher Education and Leadership (TEAL) has an established tradition of land-grant outreach, delivering quality teacher education to preservice and inservice teachers and school leaders. TEAL offers an array of baccalaureate and graduate degrees, including a distance-delivered doctorate, within the Emma Eccles Jones College of Education and Human Services. TEAL provides outreach programs within the University's Statewide Campuses system.

 

College Highlights

The Emma Eccles Jones College of Education and Human Services is committed to inclusive excellence in research, teaching, and service activities across a wide array of education and human service fields.  The college is home to eight academic departments with approximately 200 faculty who are engaged in innovative research and high-quality graduate and undergraduate education.

University Highlights:

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university, with a strong commitment to excellence, access, and inclusion, empowering people to lead successful lives of involvement, innovation, and impact. Utah State provides high-quality education to 27,500-plus students locations throughout the state, including at three residential campuses, eight statewide campuses, and 23 education centers. USU Online educates students from all 50 states and 55 countries. For over 25 years, USU Extension has served and engaged Utahns in all of Utah’s counties. As an R1 research institution, Utah State is dedicated to advancing knowledge through research and scholarly activities, providing a high-quality undergraduate and graduate education at an affordable price.

 

Utah State is committed to cultivating a community of inclusive excellence where all perspectives, values, cultures, and identities are acknowledged, welcomed, and valued. We seek to recruit, hire, and retain people from all walks of life who will champion excellence in education, research, discovery, outreach, and service. We believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be successful. Forbes recognized our commitment to employees when they named Utah State the best employer in Utah in 2023. Learn more about USU. 

 

The university provides a Dual Career Assistance Program to support careers for partners who are also seeking employment. Additionally, USU is committed to providing access and reasonable accommodations for individuals with disabilities. To request a reasonable accommodation for a disability, contact the university’s ADA Coordinator in the Office of Human Resources at (435) 797-0122 or hr@usu.edu. 

 

About the Region

U.S. News and World Report ranked Utah first for its strong economy, fiscal stability, education, and health care. Outstanding outdoor recreational opportunities abound throughout the state, including five national parks, 43 state parks and recreation areas, and 15 alpine ski resorts. The home of USU’s main campus, Logan, is a city of 54,000-plus people in a picturesque mountain valley 80 miles north of Salt Lake City. The Logan metro area claimed the top spot in the Milken Institute’s 2022 ranking for best-performing small cities in the nation. 

 

*updated 04/2024

Notice of Non-discrimination:

In its programs and activities, including in admissions and employment, Utah State University does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state, or local law.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USU’s non-discrimination policies:

 

Executive Director of the Office of Equity Matthew Pinner, discrimination@usu.edu, Distance Education Rm. 401, 435-797-1266

Title IX Coordinator Cody Carmichael, titleix@usu.edu, Distance Education Rm. 404, 435-797-1266

Mailing address: 5100 Old Main Hill, Logan, UT 84322

For further information regarding non-discrimination, please visit https://equity.usu.edu/, or contact:

U.S. Department of Education, Office of Assistant Secretary for Civil Rights, 800-421-3481, OCR@ed.gov

*updated 09/2023