Staff Assistant - Caring Community Friends, Inc.

Introduction:

Caring Community Friends, Inc. a non-profit agency that provides essential resources to financially disadvantaged individuals and families. Agency programs include a food pantry, community garden, backpack, mobile library, holiday assistance, help with bills, school supplies, household goods, disaster relief, and homeless outreach.

Job Specific Summary:

We are seeking a highly organized and efficient assistant to join our team. The staff assistant is a cross-trained team member, responsible for providing general support to the Executive Director, as well as, co-workers and volunteers. The assistant creates schedules, coordinates meetings and events, and handles a variety of tasks to ensure the smooth operation of the agency. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.

Responsibilities:

• Interact with a diverse group of staff, volunteers and clients
• Provide general assistance to the Executive Director
• Promote healthy, positive relationships with clients, staff, volunteers and the larger community
• Manage calendars and schedules for the team, including coordinating meetings and appointments
• Train and supervise volunteer groups during their work
• Answer phone calls and respond to emails in a timely and professional manner
• Greet and assist visitors and clients
• File and maintain electronic and hard copy documents
• Assist with event planning and coordination of volunteer event

Skills and Qualifications:

• Valid Oklahoma Driver’s License
• High School Diploma
• Business Technologies training
• Email and Calendar management
• Type 40+ wpm
• Strong communication and interpersonal skills
• Proficiency with computer systems and software, such as Microsoft Office and email
• Excellent organization and time management skills
• Ability to multitask and handle a high-volume workload
• Positive and supportive work environment
• Tech savvy - Internet research, web tools, social media, email and calendar management