Staff Assistant - Caring Community Friends, Inc.
Sapulpa, OK 74066
About the Job
Introduction:
Caring Community Friends, Inc. a non-profit agency that provides essential resources to financially disadvantaged individuals and families. Agency programs include a food pantry, community garden, backpack, mobile library, holiday assistance, help with bills, school supplies, household goods, disaster relief, and homeless outreach.
Job Specific Summary:
We are seeking a highly organized and efficient assistant to join our team. The staff assistant is a cross-trained team member, responsible for providing general support to the Executive Director, as well as, co-workers and volunteers. The assistant creates schedules, coordinates meetings and events, and handles a variety of tasks to ensure the smooth operation of the agency. The successful candidate will have strong communication skills and be able to work efficiently in a fast-paced environment.
Responsibilities:
- Interact with a diverse group of staff, volunteers and clients
- Provide general assistance to the Executive Director
- Promote healthy, positive relationships with clients, staff, volunteers and the larger community
- Manage calendars and schedules for the team, including coordinating meetings and appointments
- Train and supervise volunteer groups during their work
- Answer phone calls and respond to emails in a timely and professional manner
- Greet and assist visitors and clients
- File and maintain electronic and hard copy documents
- Assist with event planning and coordination of volunteer event
Skills and Qualifications:
- Valid Oklahoma Driver’s License
- High School Diploma
- Business Technologies training
- Email and Calendar management
- Type 40+ wpm
- Strong communication and interpersonal skills
- Proficiency with computer systems and software, such as Microsoft Office and email
- Excellent organization and time management skills
- Ability to multitask and handle a high-volume workload
- Positive and supportive work environment
- Tech savvy - Internet research, web tools, social media, email and calendar management