Staffing Coordinator - Miramont Pointe

Summary

The Staffing Coordinator plays an integral role in the success of our team, our community and creating a place our residents are proud to call home. The primary purpose of this position is to provide assistance in all Nursing Department functions as directed/instructed and in accordance with established Nursing Department policies and procedures.

The primary purpose of this position is to perform staffing duties, staffing recordkeeping functions to assist the Director of Nursing in meeting the staffing needs of the facility in accordance with current applicable federal, state, and local standards, guidelines and regulations, and as directed by the Director of Nursing and/or Executive Director, to assure that proper staffing requirements are maintained at all times.

Essential Job Functions, Duties, and Responsibilities 

• Ensure that the facility is adequately staffed to fulfill residents needs.
• Consult with the Director of Nursing concerning staffing needs to assist in eliminating/correcting problem areas, and/or improvement of services.
• Performs daily and monthly staffing in accordance with management instructions.
• Create and present staffing reports to the Executive Director on a timely basis.
• Maintain attendance records accurately and timely and reports concerns to the Director of Nursing.
• Assist in developing, implementing and coordinating staffing procedures.
• Schedule appointments, answer phones, etc. Keep the staffing needs met as directed.
• Audits nursing personnel time accurately and timely.
• Maintain a work environment that is clean and presents a professional image.
• Post daily staffing requirements.
• On-Call responsibilities and the ability to pick up shifts when needed.
• Attend and participate in in-service training programs to meet state, federal, and company requirements.

Scheduling, On-Call and Shift Coverage Requirements:

• Scheduling: This position is responsible for creating and managing staff schedules to ensure adequate coverage across all shifts. This includes coordinating time-off requests, shift swaps, and maintaining compliance with acuity based staffing and labor regulations. This position is responsible for addressing scheduling conflicts, resolving scheduling issues and ensuring proper staffing levels are maintained, proactively filling open shifts as necessary to meet operational needs.
• On-Call Duty: This position requires on-call availability during specified times, including the ability to respond promptly and cover shifts on short notice.
•   Shift Coverage: This position is responsible for filling open shifts as needed, ensuring adequate coverage for operational needs. Flexibility to work varying hours, including weekends and holidays, is expected.

Required Skills and Qualifications

Must possess the ability to make independent decisions, follow instructions, and accept constructive criticism.  Must be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.  Must be able to work with ill, disabled, elderly, and emotionally upset people within the facility. Must be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, employees, residents, and families.

Education and Experience

• High School Diploma or GED Equivalent
• Familiarity with staffing processes and procedures preferred
• Fluent in English, verbal and written
• Proficiency in Microsoft Office Suite

Supervisory Responsibility

This position does not have any direct reports or supervisory requirements.

Physical Demands