Staffing Coordinator - CommonSpirit Health

In 2020, united in a fierce commitment to deliver the highest quality care and exceptional patient experience, Virginia Mason and CHI Franciscan Health came together as natural partners to build a new health system centered around the patient: Virginia Mason Franciscan Health. Our combined system builds upon the scale and expertise of our nearly 300 sites of care, including 11 hospitals and nearly 5,000 physicians and providers. Together, we are empowered to make an even greater impact on the health and well-being of our communities.

CHI Franciscan and Virginia Mason are now united to build the future of patient-centered care across the Pacific Northwest. That means a seamlessly connected system offering quality care close to home. From basic health needs to the most complex, highly specialized care, our patients can count on us to meet their needs with convenient access to the region’s most prestigious experts and innovative treatments and technologies.

While you’re busy impacting the healthcare industry, we’ll take care of you with benefits that may include health/dental/vision, FSA, matching retirement plans, paid vacation, adoption assistance, annual bonus eligibility, and more!

Job Summary:

This job is responsible for responding to inbound telephone calls for all Franciscan Health System (FHS) hospital campuses in accordance with established procedures, customer service standards, and department metrics. Work is accomplished in a Contact Center environment, with an incumbent handling communications linkages for both external and internal callers and for after-hours physician/employee call. Work also includes initiating responses to codes and alarms transmitted from FHS facilities directly to the Contact Center and providing callers with service information and assistance as requested.

Work requires sound knowledge of telephone etiquette standards and the application of strong customer service skills. It also requires the ability to manage difficult caller situations, respond promptly to caller needs, adapt quickly to changing technology and/or work demands/delays, to meet or exceed department metrics, and follow established protocols/procedures. Refer to attached addendum for “Lead” responsibilities and requirements.

Essential Duties

• Answers all inbound calls in accordance with established procedures and metrics; operates all assigned FHS Contact Center telecommunications equipment and consistently demonstrates appropriate responses.  
• Initiates responses to “codes” and alarms transmitted from FHS facilities by applying working knowledge of the “code” and alarm protocols; takes appropriate action(s) to respond within established metrics. 
• Makes routine updates to databases (e.g. changes to call schedules etc) in accordance with established procedures.
• Identifies and reports problems relating to Contact Center equipment, including malfunctions, hardware issues, and software issues, to the appropriate party. 
• Maintains the confidentiality of patient, visitor, physician, staff information. 
• Cultural Sensitivity and Competence:  Demonstrates proper use of communication tools/materials for effective communication and understands how the culture(s) of patient populations can affect communication, collaboration and the provision of care, treatment and services.  Patient Population Served:  Demonstrates knowledge and proper skills associated with the department’s defined specific populations served.
• Performs related duties as required.

Education/Experience

Six months related work experience (preferably in a call center environment) that demonstrates attainment of the requisite job knowledge skills/abilities.